In-Demand Admin assistant Jobs in Parramatta, Nsw

Administration Assistant - Facilities
Cushman & Wakefield —Sydney NSW
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick Apply
22h
CAD Draftsperson & Administration Assistant
Technic Glass Pty Ltd —Prestons NSW
- Full-time
- CAD
- Computer skills
- Construction experience
- On-the-job training
Quick Apply
1d
Administrative Assistant
Ezidebit AUS —Sydney NSW
- $75,000 - $81,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organisational skills
Quick Apply
19h
Executive Assistant
KG Talent —Sydney NSW
- Weekend availability
- Hybrid work
- Management
- Office
- Communication skills
Quick Apply
2d
Executive Assistant
Atlassian —Sydney NSW
- Remote
2d
Administrator
Woodhouse —North Sydney NSW
- Administrative experience
- Office experience
Executive Assistant
Commonwealth Bank —Sydney NSW
- Full-time
- Leadership
- Communication skills
13d
Executive Assistant
Medtronic —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Retail Administration Assistant
CBRE —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Administrator
Greenroom Robotics —Sydney NSW
- Full-time
- Communication skills
Office Administrator
Golden har —Marrickville NSW
- $52,880 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8d
Administrator
Perpetual Limited —Sydney NSW
- Full-time
- Administrative experience
- Communication skills
- Time management
- Work from home
13d
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Executive Assistant Manager
AccorHotel —Sydney Olympic Park NSW
- Full-time
- Management
- Communication skills
Quick Apply
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Leadership
- Communication skills
- Hotel experience
Contract Administrative Coordinator
Arthrex —Sydney NSW
- Contract
- Microsoft Excel
- Salesforce
- Microsoft Office
Executive Assistant
All In IT Solutions —Stanmore NSW
- Full-time
- Microsoft Office
Legal Executive Assistant - Tax
MinterEllison —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive (Analyst) & Assistant Manager, Transaction Services - Brisbane or Sydney
Alvarez & Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Administrative Assistant
InterSystems —Sydney NSW
- Microsoft Outlook
- Microsoft Office
- Administrative experience

I want to receive the latest job alert for admin assistant in parramatta, nsw

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

admin assistant jobs near parramatta, nsw

Administrative Assistant jobs in Sydney NSW

Executive Assistant jobs in Sydney NSW

Office Administrator jobs in Sydney NSW

Contract Coordinator jobs in Sydney NSW

Legal Assistant jobs in Sydney NSW

Administrative Assistant jobs in Darwin Nt

Administrative Assistant jobs in Toongabbie Nsw

Speech Pathology Allied Health Assistant jobs in Melbourne Vic

Administrative Assistant jobs in Liverpool Nsw

Pharmacy Assistant jobs in South Australia

Zara, Sales Assistant jobs in Perth Wa

Assistant Nursing jobs in Central Coast Nsw

Administrative Assistant jobs in Merrylands Nsw

Executive Assistant jobs in Melbourne Vic

Executive Assistant jobs in Melbourne Eastern Suburbs Vic

Trade Assistant jobs in Melbourne Vic

Executive Assistant jobs in Northern Beaches Nsw

Executive Assistant jobs in Brisbane Qld

Executive Assistant jobs in Koonorigan Nsw

Team Assistant Saville Consulting Group jobs in Rhodes Nsw

Administration Assistant - Facilities

Cushman & Wakefield -
Sydney NSW

Quick Apply

Job Details

Full-time
22 hours ago

Qualifications

Microsoft Excel
JD Edwards
Microsoft Outlook
Accounts payable
Microsoft Office
Administrative experience
Financial management
Communication skills
Property management
Time management

Full Job Description

Job Title

Administration Assistant - Facilities

Job Description Summary

The Facilities Administration Assistant is responsible for providing administrative, financial and operational support to the Facilities Management team across a diverse property portfolio. The role supports the delivery of facilities management services by administering accounts payable processes, coordinating preventative maintenance programs, managing work order records, maintaining compliance documentation and ensuring the timely execution of planned maintenance activities.

The position acts as a central coordination point between Facilities Managers, Finance teams, contractors and where necessary landlords and managing agents, ensuring that financial transactions, maintenance schedules and facilities records are managed accurately and efficiently. The role supports compliance with contractual obligations, statutory requirements and internal service delivery standards through effective administration and reporting processes.

Job Description

Administration Assistant - Facilities
Sydney, NSW | Full-Time

Kickstart your administration or facilities career in a fast-paced role supporting operations, maintenance, finance and contractor management.

Varied role combining administration, finance and operations
Collaborative and friendly team environment
Join a global leader with strong career development opportunities

About the Role

We have an exciting opportunity for a highly organised and detail-oriented Administration Assistant to join our Integrated Facilities Management team.

Supporting a diverse property portfolio, you'll play a critical role in ensuring facilities operations run smoothly through effective administration, invoice processing, contractor coordination and maintenance scheduling. Acting as a key link between Facilities Managers, Finance teams and service providers, you'll help ensure compliance requirements are met and maintenance activities are delivered efficiently.

This role is ideal for someone who enjoys managing multiple priorities, following tasks through to resolution, using attention to detail and building strong relationships with a variety of stakeholders.

Key Responsibilities

Process high volumes of supplier invoices accurately and within required timeframes
Validate invoices against approved purchase orders and work orders
Investigate and resolve invoice discrepancies with suppliers and internal teams
Monitor invoice approval workflows and follow up outstanding approvals
Maintain accurate financial records, registers and documentation
Assist with purchase order creation and management
Coordinate preventative maintenance schedules and contractor activities
Manage work order records and maintenance documentation
Support contractor onboarding and compliance administration
Assist with client reporting, presentations and operational reporting requirements
Maintain facilities databases and compliance records
Respond to supplier, contractor and stakeholder enquiries in a timely and professional manner

About You

1-2 years’ experience in Accounts Payable, financial administration or facilities administration
Strong administrative skills with excellent attention to detail
Experience managing high volumes of transactions, invoices or data
Strong organisational and time management skills
Ability to multitask and meet deadlines in a busy environment
Excellent communication and stakeholder management skills
Proactive and solutions-focused approach
Strong Microsoft Excel, Outlook and Office 365 skills
Experience using JDE, Wisetrend or similar systems highly regarded
Facilities management, property or government contract experience desirable

About Cushman & Wakefield
Cushman & Wakefield is a global leader in commercial real estate services, with 50,000+ employees across 60 countries. In Australia, we partner with some of the world’s leading organisations to deliver innovative property solutions across office, retail, industrial and logistics assets.

Our strength lies in our collaborative approach, deep market insight and ability to integrate services to deliver exceptional outcomes. We are driven by a client-first mindset and a commitment to excellence, empowering our people to think differently and create value at every stage of the property lifecycle.

What We Offer

Excellent career pathway into Administration or Facilities Management
Exposure to a diverse property portfolio and major clients
Supportive and collaborative team environment
Opportunity to develop operational, financial and stakeholder management skills
Work with industry-leading facilities and property professionals
Global career opportunities within Cushman & Wakefield

Diversity & Inclusion
At Cushman & Wakefield, we are committed to fostering a diverse, inclusive and respectful workplace. We welcome applications from people of all backgrounds and experiences and are dedicated to creating an environment where everyone can thrive.

Please note applicants must be eligible to work in Australia. Only shortlisted candidates will be contacted.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”

Quick Apply

Refine Your Search

admin assistant jobs in parramatta, nsw

Administration Assistant - Facilities

CAD Draftsperson & Administration Assistant

Administrative Assistant

Executive Assistant

Executive Assistant

Administrator

Executive Assistant

Executive Assistant

Retail Administration Assistant

Office Administrator

Office Administrator

Administrator

Executive Assistant - Group Finance

Executive Assistant Manager

Executive Assistant Manager

Contract Administrative Coordinator

Executive Assistant

Legal Executive Assistant - Tax

Executive (Analyst) & Assistant Manager, Transaction Services - Brisbane or Sydney

Administrative Assistant

I want to receive the latest job alert for admin assistant in parramatta, nsw

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected