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Executive Assistant & Transformation Program Manager

Otis -
Sydney NSW

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Job Details

Full-time

Qualifications

Communication skills

Full Job Description

Date Posted:

2026-07-12

Country:

Australia

Location:

LOC7055: Otis Elevator Company Pty Ltd, L23, 363 George Street, Sydney NSW 2000, Australia

Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity?

We are presently looking for an Executive Assistant and Transformation Program Manager . This is a permanent role, based in Sydney and will be reporting to the MD of Australasia.

About You

We are seeking an exceptional professional to partner directly with the Managing Director of Australasia while helping drive key business transformation initiatives across the region.

This unique opportunity combines executive partnership with program management, enabling you to make a meaningful impact on leadership effectiveness, organizational alignment, and the successful delivery of strategic priorities.

You will work closely with senior leaders across Australasia and APAC, coordinating critical activities that help the business operate with pace, discipline, and clarity.

On a typical day you will

Partner closely with the Managing Director – Manage priorities, schedules, meetings, travel, communications, and executive office activities.
Prepare collaterals – Organize briefing materials, presentations, agendas, leadership communications, and meeting outputs to support decision-making.
Coordinate leadership team meetings - Business reviews, action tracking, governance processes, and follow-up activities.
Transformation Program – Support the delivery of a major transformation program through milestone tracking, governance routines, reporting, and stakeholder coordination.
Collaborate with Australasia leaders – Work closely with Operations, Service, finance, HR, legal, EHS, sales, supply chain, and delivery teams to help drive execution and alignment.
Coordinate events – Manage leadership events, employee engagement activities, executive visits, customer engagements, and strategic workshops.
Change Management – Support initiatives through communication planning, stakeholder engagement, and adoption activities.
Executive support – Deliver high-quality executive support while maintaining discretion, professionalism, and sound judgement.
Governance – Maintain governance structures, trackers, reporting processes, and progress updates for transformation activities.
Stakeholder management – Build strong relationships with leaders, regional stakeholders, executive assistants, customers, and external customers/partners

What you will need to be successful

Having experience in executive support, change, project or program management
Is confident working with senior executives and leadership teams in a dynamic environment
Have exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a high standard of service.
Strong written and verbal communication, with the ability to tailor messages for different audiences.
A collaborative mindset with the ability to coordinate stakeholders across functions and geographies.
Curiosity, initiative, resilience, and a proactive approach to solving challenges.
Strong Microsoft 365 capability, attention to detail, and the ability to manage confidential information appropriately.

What we offer

The opportunity to work directly with the Managing Director of Australasia and senior leadership teams.
Exposure to a significant multi-year business transformation program.
Broad visibility across multiple business functions and regional stakeholders.
Meaningful career development opportunities with exposure to leadership and future growth pathways.
A collaborative, inclusive environment where your contribution can directly influence business outcomes.

Join us today and help us build what’s next!

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis .

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [email protected].

Apply Now

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