In-Demand Admin assistant Jobs in Parramatta, Nsw

Administration Assistant
Ventia Pty Limited —Arndell Park NSW
- Contract
- Microsoft Excel
- Management
- Microsoft Office
- Employee assistance program
- Employee discount
3d
Office Administrator
AJ Engineering Consultancy Pty Ltd —Parramatta NSW
- $27 an hour
- Part-time
- In-person
Quick Apply
9h
Office Assistant
Law Partners —Sydney NSW
- Part-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Parental leave
7d
General Administrative Support Officer
NSW Police Force —Blacktown NSW
- $78,000 - $84,799 a year
- Full-time
- Administrative experience
4d
Hospital Receptionist / Administration Assistant 2IC
East Sydney Private Hospital —Woolloomooloo NSW
- $34 - $37 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
Part-Time Admin / Office Allrounder
Statewide FM —Arndell Park NSW
- Part-time
- Customer service
- Administrative experience
- In-person
Quick Apply
6d
Office Assistant
Mills Oakley —Sydney NSW
- Full-time
- Communication skills
- Time management
- Employee assistance program
- Referral program
5h
Executive Assistant
Coca-Cola Europacific Partners —Sydney NSW
- Full-time
- Microsoft Office
- In-person
- AI
- Employee stock purchase plan
- Employee assistance program
5h
Administrative Assistant
Ezidebit AUS —Sydney NSW
- $75,000 - $81,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organisational skills
Quick Apply
4d
Executive Assistant
Medtronic —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Support Officer (A02) – PAS - St George Hospital – Full-Time
NSW Health —Kogarah NSW
- $69,272.27 - $71,570.21 a year
- Full-time
- Microsoft Office
- EMR systems
- Communication skills
- Health insurance
- Annual leave
3d
Accounts & Administration Assistant
uniair cargo —Mascot NSW
- From $55,000 a year
- Full-time
- Education
- Accounting
- In-person
Quick Apply
10d
Administrative Clinical Support Officer (Level 3) - Postnatal Ward
NSW Health —Camperdown NSW
- $73,915 - $76,218 a year
- Full-time
- Microsoft Excel
- Education
- Communication skills
- Parental leave
- Employee assistance program
3d
Office Administrator
FE fundinfo —Sydney NSW
- Full-time
- Hybrid work
- Research
- Microsoft Office
- Administrative experience
Quick Apply
12d
Executive Assistant
KG Talent —Sydney NSW
- Weekend availability
- Hybrid work
- Management
- Office
- Communication skills
Quick Apply
6d
Senior Administration Assistant
AbbVie —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12h
Executive Assistant
Atlassian —Sydney NSW
- Remote
6d
CAD Draftsperson & Administration Assistant
Technic Glass Pty Ltd —Prestons NSW
- Full-time
- CAD
- Computer skills
- Construction experience
- On-the-job training
Quick Apply
5d
Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
Executive (Analyst) & Assistant Manager, Transaction Services - Brisbane or Sydney
Alvarez and Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills

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Administration Assistant

Ventia Pty Limited -
Arndell Park NSW

Apply Now

Job Details

Contract | Fixed term
3 days ago

Benefits

Employee assistance program
Employee discount
On-site parking

Qualifications

Asset management
Microsoft Excel
Management
Certificate IV
Certificate III
Microsoft Office
Administrative experience
SharePoint
Business Administration
Document management
White Card
Business
Communication skills

Full Job Description

reqId: 168516

Category: Engineering

Location: Arndell Park, New South Wales, 2148

Permanent

The Opportunity

An exciting opportunity has arisen for a Graduate or early-career professional to join our Sydney Roads and Asset Performance Portfolio as an Administration Assistant on an initial 12-month fixed-term contract, with the potential for extension.

This role provides high-quality administrative, document control and coordination support across the Asset Management and Planning & Development team, helping to ensure the smooth and efficient operation of the business unit.

You will play an important role in maintaining accurate records, coordinating project documentation, supporting meetings and communications, and ensuring information is organised and managed effectively. This is a great opportunity to gain valuable experience within a high-profile roads and transport infrastructure environment while developing your professional and administrative skills.

Why Join Us?

Gain valuable industry exposure: work on a high-profile contract within Ventia and gain experience in the roads and transport infrastructure sector.
Development opportunities: build your skills and experience while working alongside experienced professionals across asset management, planning and project delivery.
Work-life balance: enjoy the flexibility of working from home 1–2 days per week following successful completion of probation.
Convenient location: access to free onsite parking at our Arndell Park office.
Employee benefits: access a range of valuable benefits, including corporate travel discounts, novated leasing, private health discounts, credit offers and more.
Health & wellbeing support: access programs and initiatives including Employee Assistance Program (EAP), Fitness Passport, Healthy Minds and Healthy Bodies.

Key Accountabilities

Provide administrative and operational support to ensure efficient team and project delivery.
Manage complex enquiries, resolving issues and providing accurate, timely information.
Maintain accurate, version-controlled records, databases and project information in accordance with company policies and procedures.
Coordinate document reviews, approvals and distribution to stakeholders.
Review source documents and data to identify and correct errors, inconsistencies and missing information.
Ensure data entry meets company procedures, quality standards and system requirements.
Develop and maintain efficient office systems, processes and procedures.
Assist with the preparation and formatting of reports, presentations and project documentation.
Manage network defect, condition and asset data in accordance with Ventia and TfNSW requirements.
Coordinate the collection, collation and conversion of asset data from internal projects and external stakeholders into formats suitable for Ventia and TfNSW asset systems.
Provide responsive customer service and a proactive, can-do approach to supporting team members and project outcomes.

About You

We are seeking a proactive, organised and solution-focused person with a positive attitude and genuine interest in our work. You will work collaboratively across multiple teams and communicate confidently with a range of stakeholders.

Key Attributes and Experience:

Experience in administration, document control, project coordination or office support.
Strong willingness to learn, take initiative and follow tasks through to completion.
Excellent organisational and time-management skills, with the ability to manage competing priorities.
Strong written and verbal communication skills and a professional, approachable, customer-focused manner.
High attention to detail, accuracy and accountability.
Ability to work effectively within a collaborative team environment.
Strong computer literacy, including Microsoft Office Suite, Teams and SharePoint; intermediate to advanced Excel skills are desirable.
Ability to identify and use appropriate systems and tools for assigned tasks.
Experience with Transport for NSW (TfNSW) environments, systems or projects is highly advantageous.
Current White Card is essential.
Certificate III/IV in Business Administration, or a related qualification such as Civil or Structural Engineering, is advantageous.

About Ventia
As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

How to apply
Click the Apply Now button to start the journey to find your further with Ventia.

Position Reference Number: 168516

Apply Now

Refine Your Search

admin assistant jobs in parramatta, nsw

Administration Assistant

Office Administrator

Office Assistant

General Administrative Support Officer

Hospital Receptionist / Administration Assistant 2IC

Part-Time Admin / Office Allrounder

Office Assistant

Executive Assistant

Administrative Assistant

Executive Assistant

Administrative Support Officer (A02) – PAS - St George Hospital – Full-Time

Accounts & Administration Assistant

Administrative Clinical Support Officer (Level 3) - Postnatal Ward

Office Administrator

Executive Assistant

Senior Administration Assistant

Executive Assistant

CAD Draftsperson & Administration Assistant

Executive Assistant

Executive (Analyst) & Assistant Manager, Transaction Services - Brisbane or Sydney

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