The Project Administrator will provide administrative and project coordination support to the engineering team, assisting with the day-to-day management of engineering projects from initial enquiry through to project completion.
Key responsibilities include:
- Managing incoming client enquiries, emails and telephone calls.
- Preparing and issuing fee proposals, invoices, reports and other project correspondence.
- Coordinating site inspections and managing engineers’ calendars and appointments.
- Liaising with clients, builders, contractors, strata managers, architects and other consultants regarding project requirements and scheduling.
- Creating and maintaining project files, records and documentation within the company’s systems.
- Following up outstanding fee proposals, client approvals, invoices and required project information.
- Assisting engineers with the formatting, preparation and issuance of structural engineering reports, specifications, certificates and drawings.
- Tracking project progress and following up outstanding actions to assist engineers in meeting project deadlines.
- Coordinating site access with property owners, tenants, builders and other relevant parties.
- Maintaining registers for active projects, inspections, reports, invoices and outstanding tasks.
- Assisting with document control, including filing drawings, photographs, correspondence and engineering documentation.
- Obtaining architectural drawings, site information and other documentation required by engineers to commence or complete projects.
- Assisting with preparation and submission of project documentation to clients and other relevant parties.
- Providing general administrative support to the Director and engineering team.
- Maintaining professional communication with clients and assisting in delivering a high standard of customer service.
- Undertaking other reasonable administrative and project coordination duties associated with the operation of an engineering consultancy.
Pay: $27.00 per hour
Expected hours: 24.0 per week
Work Location: In person
