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Accounts and Administrative Assistant

KMA Business Solutions -
Coomera QLD

Quick Apply

Job Details

Part-time | Full-time
$30 - $35 an hour
4 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Xero
Organisational skills
Computer skills
Communication skills

Full Job Description

If you have accounting firm admin experience and are looking for your next role, we'd love to hear from you. Apply now with your resume and a short cover letter.

We are seeking a reliable and honest Accounts and Administrative Assistant to support our Bookkeeper with day-to-day financial and administrative tasks.

Key Responsibilities

Client Services & Communication

· Professionally answer incoming calls and emails

· Manage multiple shared inboxes

· Assist with onboarding new clients and input information into systems (ATO Portal, Xero, One Drive)

· Communicate with clients regarding deadlines and documentation

· Follow up on outstanding client documents

· Maintain accurate client records

Administration & Office Support

· Data entry, scanning, filing, and managing incoming mail

· Draft and send engagement letters, ASIC documents, and general correspondence

· Maintain workflow spreadsheets and track progress on tasks

· Assist with lodgement tracking (tax returns, BAS, IAS, ASIC)

· Manage compliance authorisations, agent appointments, and access to key systems, including tax and banking platforms

· Maintain records in line with firm procedures

· Collaborate with Corporate team members to complete corporate requests

ATO & Compliance Support

· Liaise with the ATO on behalf of clients and accountants

· Set up ATO payment plans and apply for lodgement extensions

· Monitor ATO notices and deadlines

· Manage linking and unlinking of entities in the ATO portal

Accounting Support

· Upload tax documents to client portals

· Update Practice Manager jobs, tasks, and due dates

· Run basic weekly reports and send to Partner

· Draft invoices and assist with payment setups

· Follow up on outstanding debtors

· Assist with tax return and BAS preparation checklists

What We’re Looking For

· Strong attention to detail and accuracy

· Excellent written and verbal communication skills

· Strong organisational skills and ability to manage competing deadlines

· Customer service mindset with professionalism in all communications

· Basic computer skills (Outlook, Word, Excel or Google Sheets)

· Positive attitude and willingness to learn

· Previous experience in an accounting practice is an advantage

· Ability to work collaboratively within a team

Pay: $30.00 – $35.00 per hour

Experience:

QBO and Xero: 3 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

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Accounts and Administrative Assistant

Client Account Manager (Account Executive)

Partner Manager (Accountants & Bookkeepers)

Accounts Officer - Graduate Opportunity

Bookkeeping

Accountant/Bookkeeper

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