SC1
Demonstrated experience providing financial and administrative support in a complex organisation, including processing transactions, reconciling accounts, and maintaining accurate records using relevant systems (e.g. CASES21, SRP, or equivalent).
SC2
Demonstrated well developed organisational skills, including the ability to manage competing priorities, meet deadlines, and maintain accuracy and attention to detail while working with minimal supervision.
SC3
Demonstrated effective written and verbal communication skills, including the capacity to liaise professionally with staff, students, parents/carers, and external stakeholders, and to explain administrative or financial processes clearly.
SC4
Demonstrated ability to work collaboratively as part of a small administrative team, supporting the Business Manager and school leadership, while showing initiative in identifying and resolving day to day operational issues.
SC5
Demonstrated commitment to ongoing professional learning and development, including a willingness to build knowledge and skills in school administrative systems, financial processes, and relevant policy updates as required by the role.
An Assistant Business Manager role will usually undertake tasks that support the effective administration of a specific function or area within the school, such as finance, human resources, or general administration. The role seeks to work cooperatively with other staff members and members of the school community to achieve daily operational objectives.
Direction on tasks and priorities is provided by the Business Manager or senior management. Work is generally carried out in accordance with established procedures and school policy, and any deviation from these will require guidance and approval from the Business Manager or senior management.
The role may provide guidance to other administrative or support staff on routine tasks but does not carry primary responsibility for staff management. Day to day issues within the role's area of responsibility are resolved independently where possible, with more complex matters referred to the Business Manager. The role provides timely and accurate information, records, and support to the Business Manager and senior management in matters relating to school finance, human resources, or administration.
Deliver School Services
-
Manage the design and production of school publications and documents
Finance
-
Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.
General Administration
-
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
-
Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.
Manage School Resources
-
Coordinate the use and maintenance of school buildings and equipment.
- Liaise and negotiate with service providers in respect to the cost and quality of services.
- Supervise the delivery of contracted services.
- Manage the development and collection of resource material at the school.
Support School Council
-
Draft reports and make recommendations on operational issues.
- Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
- Develop techniques and procedures that will affect work practices beyond the work place.
- Manage a technical program with a broad scope across the school.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
-
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Gleneagles Secondary College employs in excess of 150 personnel and we are committed to supporting staff to focus on the work that we are all most passionate about - supporting our students to achieve their very best. We are focussed on removing administrative burden from our teaching staff and our structures and approach to student engagement supports a collective focus on student learning and engagement.
The College has an enrolment of over 1300 students from Year 7 to Year 12 and a staff of 150+. Ours is a culturally and ethnically diverse community with 50% of our students coming from a language background other than English and 5% have refugee status. Approximately 1% of our students identify as Aboriginal or Torres Strait Islander.
Our curriculum programs place Literacy and Numeracy at the core of our practice, providing students with broad access to the pathways they wish to explore and pursue. The design of curriculum is further underpinned by student voice and choice, VCE pathways and our collective knowledge of the educational demands of our student community. Our Senior students pathway into a diverse range of vocations and university courses and we are proud of our strong track record of academic performance.
Our pedagogical approach (Prepare ¿ Engage ¿ Teach ¿ Reflect) aims to provide consistency for our students, as well as space for our teaching staff to be innovative, responsive and engaging.
Our extra-curricular offerings are diverse and we excel in the areas of Performing Arts, Sport and increasingly in the Technology and academic extra-curricular offerings such as Tournament of the Minds.
The professional growth of staff is paramount to our goals as a college. We continually offer diverse and engaging professional development opportunities that are driven by student and staff need. Staff meetings are designed to facilitate collaboration and learning, free from administrivia.
Student leadership, voice and agency is central to our work. Students have multiple opportunities to make decisions about their own learning and the direction of the College more generally, providing input into how we engage with the Community, Teaching and Learning, Environment and Student Engagement and Wellbeing. Students drive our RISE Model which stems from our school values of: Respect, Inclusion, Stamina and Excellence.
Where students require support in the classroom we offer additional staffing within the class, who work to extend and support small groups of students. We are committed to developing happy, healthy and resilient children and we have invested significantly in student wellbeing expertise including: a large Student Wellbeing Team, Mental Health Practitioner, Doctors In Schools Program, Youth and Social Workers, School Nurse and a dedicated Inclusion Program.
Gleneagles Secondary College has an established record of academic excellence and our success is attributed to a number of factors: dedicated staff, transparent and consultative leadership, and above all, strong relationships between all sectors of the school, especially between staff, students, our families and the wider community.
