In-Demand Program coordinator Jobs in Carrum Downs, Vic

NDIS Service Coordination Officer
Australian Instant Care Pty Ltd. —Berwick VIC
- From $31 an hour
- Part-time
- Hybrid work
- Experience working with individuals with disabilities
- Communication skills
- Work from home
Quick Apply
8h
Campus Experience Coordinator - Narre Warren
Contour Education —Narre Warren VIC
- $30 an hour
- Part-time
- Hybrid work
- Customer service
- Senior Secondary Certificate of Education
- University
- Employee assistance program
Quick Apply
5d
Campus Experience Coordinator
Contour Education —Narre Warren VIC
- $30 an hour
- Part-time
- Hybrid work
- Customer service
- Senior Secondary Certificate of Education
- University
- Employee assistance program
5d
Administration Officer - Planned Surgery/Patient Support Unit
Peninsula Health —Frankston VIC
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Employee assistance program
5d
Stores and Contractor Coordinator
Bega Cheese —Chelsea VIC
- Full-time
- Maintenance
4h
Program Coordinator - Northern Metro Region
QEC —Noble Park VIC
- Part-time
- Supervising experience
- Discharge planning
- Leadership
- Annual leave
- Parental leave
Coordinator Learning and Development
Victorian Government —Melbourne Eastern Suburbs VIC
- $94,065 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Parental leave
5d
Manager Education Hub Operations
AMES Australia —Dandenong VIC
- $100,790 a year
- Full-time
- Business development
- Education
- Business
- Employee assistance program
- Employee discount
1d
Program Technical Coordinator (Food)
SGS —Clayton VIC
- Full-time
- Hybrid work
- Management
- Communication skills
- Parental leave
Quick Apply
Coordinator for OSHC | Belgrave South
Junior Adventures Group —Belgrave South VIC
- Up to $43 an hour
- Part-time
- Leadership
- Paid training
- Health insurance
Quick Apply
Senior Coordinator, Projects and Development
Monash University —Clayton VIC
- $110,527 - $121,227 a year
- Full-time
- Hybrid work
5d
Injury Management & Return to Work Coordinator
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Administrative experience
- No degree
- Recruiting
- Parental leave
Quick Apply
Graphic Designer & Production Coordinator
Amer Sports —Moorabbin VIC
- Full-time
- Communication skills
- Parental leave
- Employee discount
Quick Apply
Recruitment Coordinator
Coates Hire —Dandenong VIC
- Full-time
- Recruiting
- Communication skills
- Time management
- Parental leave
- Employee discount
5d
Warehouse Coordinator (Chinese Speaking)
Ettason Po Hoi Pty Ltd —Dandenong VIC
- From $55,000 a year
- Full-time
- Forklift
- Warehouse
- In-person
- Employee discount
Quick Apply
13d
Pool Lifeguard
Peninsula Leisure —Frankston VIC
- Weekend availability
- CPR Certification
- First Aid Certification
- Employee assistance program
- Gym membership
Quick Apply
Customer & Installation Coordinator
e-max —Scoresby VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Parental leave
- Employee discount
Quick Apply
OSHC Coordinator | Beaumaris
MACSEYE —Beaumaris VIC
- $41 - $45 an hour
- Part-time
- Childcare
- First Aid Certification
- Communication skills
Quick Apply
Environmental Health Officer
City of Greater Dandenong —Dandenong VIC
- $6 - $99,846 a year
- Full-time
- Hybrid work
- Communication skills
4d
Bioinformatics Coordinator/ Research Scientist - National Biodiversity DNA Library
CSIRO —Melbourne VIC
- $118,000 - $127,000 a year
- Part-time
- Doctoral degree
- Research
- Databases
14d

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program coordinator jobs near carrum downs, vic

NDIS Service Coordination Officer

Australian Instant Care Pty Ltd.
Berwick VIC

Quick Apply

Job Details

Part-time | Casual
From $31 an hour
8 hours ago

Benefits

Work from home

Qualifications

Experience working with individuals with disabilities
NDIS Worker Orientation Module
Driver Licence
Full Driver Licence
Communication skills

Full Job Description

Employment Type: Casual (15 hours per week to start, with opportunity to increase)

Reports To: Business Director

About the Role

We’re seeking a proactive and highly organised Service Coordinator to play a key role in our day-to-day operations. This position sits at the heart of the business—coordinating schedules, supporting staff and clients, and ensuring seamless service delivery.

You’ll thrive in this role if you’re detail-oriented, confident in communication, and able to manage multiple priorities with ease. It’s ideal for someone who enjoys both teamwork and working independently in a fast-paced, purpose-driven environment.

Key Responsibilities

Scheduling & Workforce Coordination

Maintain accurate and forward-planned rosters (minimum two weeks ahead)

Manage monthly default schedules within the CRM system

Adjust shifts in response to staff availability and client needs

Monitor and resolve unassigned or “red” shifts in ShiftCare

Coordinate coverage for planned leave and unexpected absences

Ensure compliant shift structures, including appropriate breaks

Client Intake & Staff Onboarding

Oversee the end-to-end client intake process, from enquiry to service commencement

Prepare and manage client documentation, service agreements, and budget alignment

Coordinate smooth onboarding experiences for new clients

Support recruitment onboarding, including trial shifts and resource allocation (uniforms, kits)

Ensure all compliance and onboarding requirements are completed accurately

Provide ongoing support to new staff during their initial engagement

Client & Staff Engagement

Act as the primary point of contact for staff and client communication

Manage schedule confirmations, changes, cancellations, and general enquiries

Conduct regular client check-ins and follow up on feedback

Maintain consistent communication with staff to support engagement and performance

Handle enquiries and complaints with professionalism and efficiency

Liaise with Support Coordinators and internal team leaders as required

Administration & Systems

Review and process timesheets, ensuring accuracy against shift notes

Maintain timely email correspondence and task management

Keep systems such as Employment Hero and Asana up to date

Attend team and management meetings as required

Ensure services are delivered in line with client budgets and agreements

About You

Experience within the NDIS, disability, or aged care sector (highly regarded)

Background in coordination, scheduling, or client services

Familiarity with systems such as ShiftCare or Brevity (preferred)

Strong communication skills, both written and verbal

Highly organised with the ability to manage competing priorities

A professional, empathetic, and solutions-focused approach

Job Type: Casual / Part-time

Pay: $30.18 – $35.15 per hour

Hours: Minimum 15–24 hours per week

Benefits

Flexible, work-from-home arrangement

Ongoing professional development opportunities

Opportunity to grow with a supportive and expanding organisation

Application Questions

Are you available Monday, Wednesday, and Friday mornings (approx. 8:30–9:00 am start)?

Which software programs are you proficient in?

Would you be open to increasing your hours within the next 6 months?

Requirements

High proficiency in English

Based in Melbourne (Eastern Suburbs preferred)

Work Location: Remote

Pay: From $31.00 per hour

Benefits:

Work from home

Application Question(s):

Do you have NDIS Screening Check Done?

Experience:

Working with people with disability: 2 years (Required)

Licence/Certification:

NDIS Worker Orientation Module (Required)
Full Driver Licence (Required)

Work Location: Hybrid remote in Berwick VIC

Quick Apply

Refine Your Search

program coordinator jobs in carrum downs, vic

NDIS Service Coordination Officer

Campus Experience Coordinator - Narre Warren

Campus Experience Coordinator

Administration Officer - Planned Surgery/Patient Support Unit

Stores and Contractor Coordinator

Program Coordinator - Northern Metro Region

Coordinator Learning and Development

Manager Education Hub Operations

Program Technical Coordinator (Food)

Coordinator for OSHC | Belgrave South

Senior Coordinator, Projects and Development

Injury Management & Return to Work Coordinator

Graphic Designer & Production Coordinator

Recruitment Coordinator

Warehouse Coordinator (Chinese Speaking)

Pool Lifeguard

Customer & Installation Coordinator

OSHC Coordinator | Beaumaris

Environmental Health Officer

Bioinformatics Coordinator/ Research Scientist - National Biodiversity DNA Library

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