The Practice
ASPECT Studios is a purpose orientated, design led landscape architecture and urban design practice. With operations across Australia, Asia, the UK, and the Middle East, our studios believe in the power of design to positively change people’s behaviour and lives, the environment, and the planet.
Perth Studio
Our studio space is centrally located at the heart of the CBD, on the banks of the Derbarl Yerrigan in the traditional lands of the Whadjuk Noongar people. We offer a highly collaborative environment with opportunities for hands-on mentorship and learning. Our team believes in the importance of creating a studio environment where an openness to new ideas and collaboration sits in partnership with deep knowledge and expertise.
Together we create a fun, down-to-earth and diverse workplace culture, with regular group outings and activities (think wellness walks, Friday drinks, afternoon teas, and learning/networking events).
To learn more about life in the studio visit our Perth Studio page.
The Role
- Providing high-level administrative and organisational support to the Studio Directors.
- Coordinating the day-to-day operations of the Perth studio, ensuring an efficient, well-managed and welcoming workplace.
- Supporting monthly financial processes, including project billing, revenue forecasting, work-in-progress reviews, debtors and studio reporting.
- Working with Studio Directors and Finance team to maintain accurate pipeline, financial and operational information.
- Supporting local people-related activities, including coordinating aspects of the annual people cycle, monitoring leave records, assisting with onboarding, arranging interviews and recruitment advertising, and helping coordinate resourcing with our global studios.
- Supporting the preparation of bids, submissions and other business development materials, including document formatting, InDesign coordination, CV updates, marketing collateral.
- Coordinating contracts, commercial documentation, project insurances and risk matters with ASPECT’s Commercial team.
- Arranging meetings, welcoming clients and guests, and preparing meeting and collaboration spaces.
- Coordinating domestic and international travel arrangements as required.
- Managing studio facilities, suppliers, technology coordination and events.
- Maintaining accurate project contacts, calendars, filing systems and studio records.
- Supporting local WHS, quality, environmental and other corporate compliance requirements.
About You
We are seeking a proactive, collaborative and highly organised professional who thrives in a dynamic environment and takes pride in delivering exceptional outcomes. You will bring a solutions-focused mindset, strong attention to detail, and a commitment to continuous improvement.
You are an experienced office or studio operations professional with the confidence and capability to build trusted relationships with a diverse range of stakeholders. You will combine excellent administrative and organisational skills with a warm, professional approach, helping to create a positive experience for our people, clients and collaborators.
A strong eye for presentation and design quality is essential. You will be proficient in Microsoft Office applications, particularly Excel and Word, and have experience using InDesign or similar layout software to prepare professional documents and submissions.
Ideally, you will have experience within a project-based environment and be comfortable supporting project administration, invoicing and financial processes. Experience within landscape architecture, architecture, design, engineering or other professional services environments will be highly regarded, although we welcome applications from candidates with transferable skills gained in other multidisciplinary or international organisations.
The successful candidate will demonstrate:
- A minimum of five years' experience in a comparable office, studio or operations support role.
- The ability to prioritise competing operational, financial and people requirements in a fast-moving environment.
- Commercial and financial literacy, with experience interpreting project or business financial information.
- Strong office and business administration experience, with responsibility for coordinating day-to-day operations.
- Bookkeeping or finance administration experience, including exposure to invoicing, project billings or accounting processes.
- An understanding of people and employment-related processes, with some knowledge of relevant workplace legislation and compliance requirements.
- An understanding of contracts, commercial risk and professional-services project administration.
- Outstanding interpersonal skills, with the ability to build effective and trusted relationships at all levels.
- Excellent written, numerical and organisational skills, with exceptional attention to detail.
- Strong proficiency in Microsoft Office applications, particularly Excel and Word.
- Experience using InDesign or similar document layout software.
- Qualifications in business administration, management or a related discipline (desirable).
If you have an appreciation for the design industry, a passion for creating exceptional workplace experiences, and strong alignment with ASPECT's Purpose and Values, we would love to hear from you.
This is an opportunity to play a pivotal role, working closely with colleagues across our Perth studio and global Hub teams, you will contribute to the success of our people, projects and operations while helping shape a studio culture that is connected, inclusive and high performing.
Why ASPECT Studios
We are city-shaping leaders, globally recognised for design innovation and our commitment to making a positive impact. Our studios are deeply collaborative and united by values that put people, culture and ecology at the centre of everything we do.
We offer a flexible, inclusive work environment, ongoing learning and development, and the opportunity to work on iconic local and international projects.
Some of the benefits you'll enjoy as an ASPECT staff member include:
- Additional two weeks of annual leave through our Purchased Leave Initiative,
- Access to generous company paid Parental Leave benefits after 6 months,
- MAPS Days – four paid days a year to grow your skills and knowledge,
- Professional membership support following probation – reimbursement of fees for industry memberships,
- Strong learning and mentoring culture, and more.
Head to our website to view a full list of employee benefits
How to Apply
Fit the brief and excited to join us? Or interested in the role but not sure you meet all our criteria? We’d love to hear from you and encourage you to apply.
Click ‘Apply’ to submit your CV and a letter, outlining how your skills and experience identify with the role and ASPECT Studios.
This is a full time, permanent role and though we have flexible working policies, we aim to work collaboratively in-studio for a minimum of 4 days per week.
Only applications from Australian Citizens, permanent residents or long-term visa holders are eligible for appointment.
We are not accepting referrals from recruitment agencies at this time.
