In-Demand Program administrator Jobs in Sunshine, Vic

Legal Administrator
FB Rice —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
5h
Warranty Administrator – Westar Trucks Derrimut
Patterson Cheney Pty Ltd —Derrimut VIC
- Overtime
- Administrative experience
- Communication skills
- Time management
- Employee assistance program
13d
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Warranty Clerk
Autoleague —Essendon Fields VIC
- Full-time
- Administrative experience
- Communication skills
- Time management
- Employee assistance program
Quick Apply
SHEQ Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Junior Practice Administrator
Wotton Kearney —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
Claims Delivery Enablement Specialist Hybrid
Hostplus —Melbourne VIC
- Full-time
- Management
- Administrative experience
- Communication skills
- Wellness program
- Parental leave
SENIOR DIRECTOR, COMMUNICATIONS, MARKETING, MEMBER & STAKEHOLDER ENGAGEMENT
SHK Asia Pacific —Melbourne VIC
- CRM software
- Marketing
ELK Administrator
Accenture —Melbourne VIC
- Full-time
- Parental leave
5d
APAC Contracts Leader
GE Vernova —Melbourne VIC
- Full-time
- Engineering
- English
- Bachelor's degree
5d
Senior Personal Assistant - Orthopaedic Services
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $82,305.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Head of Omnichannel Transformation
Link Group —Docklands VIC
- CRM software
- Analysis skills
- Financial services
- Parental leave
- Employee assistance program
Delivery Practice Analyst (Jira Admin)
Australia Post —Richmond VIC
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Agile
- Work from home
4d
RSA Support Specialist
Defence Bank —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Financial services
Quick Apply
17h
Contracts Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Administrative experience
- Construction experience
- Budgeting
Facade Administrator
Hickory —Southbank VIC
- Office
- Administrative experience
- Analysis skills
- Parental leave
- Employee assistance program
4d
Medical Secretary
Ramsay Mental Health —Melbourne VIC
- Microsoft Office
- Administrative experience
- Clinic
- Referral program
Quick Apply
Lease Administrator
CBRE —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Parental leave
13d
Systems Administrator
BAE Systems —Melbourne VIC
- Azure
- Computer Science
- Analysis skills
Finance Administrator
Downer Group —Southbank VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Analysis skills

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Legal Administrator

FB Rice -
Melbourne VIC

Apply Now

Job Details

Contract
5 hours ago

Benefits

Group activities
Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
DocuSign
English
Microsoft Office
iManage
Data entry
Document management systems
Communication skills

Full Job Description

Posted: 25/08/2026

Closing Date: 30/09/2026

Job Type: Contract

Location: Melbourne

Job Category: Administration,Legal Services

Working at FB Rice

You will be joining a long-established and successful top tier intellectual property firm acknowledged for its client experience and expertise through several industry awards. FB Rice represents an extensive range of loyal local and international clients, with offices in Sydney, Melbourne, Perth, Brisbane and New Zealand.

Job Description

About the role

This position provides vital administrative and data management support across the Centre of Excellence (CoE) Department. The Administrator ensures accurate and timely entry, maintenance and management of information within internal systems and databases, supporting smooth operational workflows across multiple teams.

You will contribute to high‑quality client service by maintaining reliable records, assisting with documentation and onboarding processes, and liaising with internal and external stakeholders to ensure instructions and data remain up to date.

This 12-month contract opportunity is open to candidates based in Sydney, Melbourne or Brisbane. The role may be allocated to any team within the CoE Department depending on business needs.

Desired Skills and Experience

Responsibilities include:

Accurately enter, update and maintain information in internal databases and document management systems.
Ensure client details, records and instructions remain current, accurate and reliable across systems.
Assist with managing digital files, documents and workflow tasks to support daily operational needs.
Prepare and process routine documentation, correspondence and reports required by the team.
Support team processes such as onboarding, matter creation, data checks and general administrative tasks.
Coordinate tasks, track deadlines and help maintain smooth workflow operations.
Respond to internal and external enquiries professionally and in a timely manner.
Liaise with colleagues and stakeholders to ensure information and instructions are accurate and complete.
Contribute to producing reports, summaries or invoices as needed.
Support compliance‑related tasks such as data verification or conflict checking.
Follow internal policies, processes and quality standards to ensure consistency across COE operations.

Experience Required:

Proficiency and experience with the Microsoft Office Suite (Word, Outlook and Excel)
Accurate and timely data entry skills
Well organised and efficient, with attention to detail and a “can do” attitude
Excellent customer service skills
Strong communication skills (both verbal and written)
Excellent time management including the ability to prioritise conflicting tasks

It is desirable for candidate to have:

Professional Services experience
Experience using Inprotech, iManage and DocuSign

All necessary business, process and system training will be provided.

Culture and Benefits

Join our inclusive and people-focussed culture. At FB Rice, you’ll thrive in a continuous learning environment, fostering career growth.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

Hybrid working policy that encourages flexible working arrangements
Reward and recognition program that recognises individual and team performance
A Social Club which provides a wide range of activities throughout the year
Health and Wellbeing program including access to our Employee Assistance Program (EAP)

How to Apply

Please submit your cover letter and CV .

To be eligible for this position you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential and only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace and encourages any interested candidates with the above-mentioned technical background and professional skills to apply.

Apply Now

Refine Your Search

program administrator jobs in sunshine, vic

Legal Administrator

Warranty Administrator – Westar Trucks Derrimut

Contracts Administrator

Warranty Clerk

SHEQ Administrator

Junior Practice Administrator

Claims Delivery Enablement Specialist Hybrid

SENIOR DIRECTOR, COMMUNICATIONS, MARKETING, MEMBER & STAKEHOLDER ENGAGEMENT

ELK Administrator

APAC Contracts Leader

Senior Personal Assistant - Orthopaedic Services

Head of Omnichannel Transformation

Delivery Practice Analyst (Jira Admin)

RSA Support Specialist

Contracts Administrator

Facade Administrator

Medical Secretary

Lease Administrator

Systems Administrator

Finance Administrator

I want to receive the latest job alert for program administrator in sunshine, vic

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