In-Demand Admin assistant Jobs in Essendon, Vic

Executive Assistant
Melbourne Water —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
6d
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
5d
Executive Assistant
RMIT University —Melbourne VIC
- $97,647 - $105,698 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
2d
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
6d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
4d
Executive Assistant, Corporate Affairs
CSL Behring —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
11d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
14d
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
10d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
7d
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
10h
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
1d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
6d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
13d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
7d
Admin Assistant
Detector Inspector —Carnegie VIC
Quick Apply
6h

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Executive Assistant

Melbourne Water -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time
6 days ago

Qualifications

Microsoft Office
Organisational skills
Communication skills

Full Job Description

Job Number:

980343

Work type:

Permanent Full Time

Location:

Melbourne - Docklands

Categories:

Administration & Support

Who we are

In Melbourne, water is essential to our way of life.

As caretakers for Melbourne’s water cycle, and our catchments. We care for water, life, and land throughout Melbourne: both its people and its biodiversity.

Each time you drink from the tap, flush a toilet, or kayak down the Yarra we’re there. Primed and ready, quietly delivering some of the world’s cleanest water for over five million residents and wildlife that call Melbourne home, just as we have for over 130 years.

About the Role:

Join Melbourne Water as an Executive Assistant and play a pivotal role supporting an Executive General Manager in a dynamic, fast-paced environment. This is a high-impact position where you'll coordinate executive priorities, manage key stakeholder relationships, support governance and reporting activities, and help drive strategic outcomes across the organisation.

Deliver high-level administrative and operational support to the Executive General Manager (EGM), ensuring priorities, commitments, and strategic objectives are effectively managed
Coordinate schedules, meetings, briefing materials, correspondence, and competing priorities while proactively identifying and actioning critical tasks on behalf of the EGM
Prepare and manage Board and Sub-Committee papers, portfolio reporting, leadership governance meetings, and key organisational deliverables within required timeframes
Act as a key liaison between Executive Leadership, internal teams, external partners, and customers, fostering strong relationships and supporting strategic outcomes
Identify, coordinate, and progress key work initiatives, support delegated authority processes, and implement improvements to enhance the efficiency and effectiveness of the portfolio

For more information, please refer to the attached Position Description

This role is a trusted partner to the Executive General Manager, responsible for managing executive priorities, coordinating governance and reporting, building influential stakeholder relationships, driving portfolio effectiveness, and ensuring the smooth operation of executive leadership activities across Melbourne Water.

About you:

This role will suit a highly organised, proactive and confident professional who enjoys working at the heart of a busy executive environment. You are a natural relationship builder who can anticipate needs, manage competing priorities, and operate with discretion when handling sensitive information. You take ownership, work independently, and are comfortable engaging with senior leaders while maintaining a strong focus on delivering outcomes.

Key responsibilities and skills we are seeking:

Proven experience providing high-quality executive support to senior leaders, managing complex priorities, correspondence, meetings, and executive workflows.
Strong written and verbal communication skills, with the ability to prepare professional correspondence, reports, presentations, and briefing materials.
Ability to build trusted relationships across all levels of an organisation and work effectively with internal and external stakeholders.
Highly developed organisational skills with the ability to manage competing priorities, coordinate complex work programs, and deliver outcomes within tight timeframes.
Demonstrated ability to exercise sound judgement, handle confidential information with discretion, and remain adaptable in a fast-paced environment.
Advanced Microsoft Office skills and the ability to identify and implement process improvements that enhance efficiency and effectiveness.
Demonstrated experience providing high-quality executive support at a senior level.
Qualifications in Business, Project Management, or a related discipline will be highly regarded.

Why join us:

At Melbourne Water, we care deeply about water and the life it sustains.

Our team is inspired by passion and purpose, with an unwavering commitment to safety. We are on a mission to protect every Melburnian’s way of life, one drop at a time.

We don’t just talk about flexible working - we live it. Our culture of purpose, safety, results, and learning flows through everything we do. We're dedicated to doing what's right, and this commitment extends to the meaningful work we do in a supportive and inclusive culture that encourages you to make the most of your talents.

Our long-standing commitment to Diversity, Inclusion, and Belonging means that Aboriginal and Torres Strait Islander peoples, LGBTIQ+ individuals, Neurodivergent Individuals, people living with disability, mature age and young jobseekers from all cultures can apply with confidence knowing they are safe, affirmed, and celebrated.

If you’re curious, action-orientated, outcomes-focused, and passionate about public resources, community, and the environment, we'd love to receive your application and learn if you could be a great fit.

How to Apply

Click the '' button below and complete our online application form.

Closing date: Wednesday the 26Th of August 2026

Advertised:

17 Aug 2026 AUS Eastern Standard Time

Closing:

26 Aug 2026 11:55 PM AUS Eastern Standard Time

Apply Now

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