In-Demand Assistant administrator Jobs

Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
4h
SMSF Administrator
Grant Thornton Australia —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Work from home
Administration Assistant - CHPP
YanCoal —New South Wales
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
3d
Personal Assistant
Warren and Mahoney —Melbourne VIC
- Microsoft Office
- Administrative experience
- Communication skills
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Executive Officer
Shepparton Villages —Shepparton VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Admin support/typist/receptionist
Eric Martin & Associates —Kingston ACT
- $49,900 - $60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
8d
dental LAB ADMINISTRATOR
Brisbane Smiles —Toowong QLD
- Laboratory
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Advancement Services Assistant
University of Newcastle —Newcastle NSW
- $44,694 - $48,583 a year
- Part-time
- Microsoft Office
- Databases
- Administrative experience
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20h
Administration Assistant - Parts
Liebherr-Australia Pty. Ltd. —Sydney NSW
- Overtime
- Administrative experience
- Communication skills
- Health insurance
- Parental leave
HR Coordinator - ANZ
Live Nation —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
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- Microsoft Excel
Dental Nurse/Dental administrator
Neni's Tanunda dental centre —Tanunda SA
- $28 - $36 an hour
- Part-time
- Anatomy knowledge
- Management
- No experience needed
Quick Apply
Retail Leader / Senior Retail Assistant (Dispensary Knowledge Preferred)
TerryWhite Chemmart —Happy Valley SA
- $29.27 - $33.00 an hour
- Part-time
- Customer service
- Organisational skills
- In-person
- Employee discount
Quick Apply
Administration Assistant
Crawford & Company Australia Pty Ltd —New South Wales
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
- On-the-job training
Quick Apply
Child Care Administration Assistant (Permanent Part-Time)
Fairfield Heights Childcare & Preschool —Fairfield Heights NSW
- $25.55 - $34.00 an hour
- Part-time
- Childcare
- Management
- Microsoft Office
- Parental leave
Quick Apply
9d
Buying Assistant
The Reject Shop —Victoria
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
8d
Casual Workplace Coordinator
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Part-time
- Microsoft Excel
- Customer service
- Data analysis skills
- Health insurance
- Parental leave
Quick Apply
Oral and Maxillofacial Surgeon Receptionist / Dental Assistant
Oral and Maxillofacial Surgeon Practice —Spring Hill QLD
- $30 - $37 an hour
- Full-time
- Anatomy knowledge
- EMR systems
- Front desk
Quick Apply
Assistant Property Manager
Colliers —Greater Adelaide SA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Assistant Shop Manager
Trailer Repair Centre —Braeside VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Personal Assistant
Carlin Team —Palmyra WA
- $53,683.55 - $100,274.76 a year
- Urgently hiring
- CRM software
- Sales
- In-person
Quick Apply
8d

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Office Administrator & Personal Assistant

STC Lawyers and Associates
Burwood NSW

Quick Apply

Job Details

Permanent | Full-time | Fixed term
From $55,000 a year
4 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Investment
Mandarin
Microsoft Excel
Microsoft Outlook
Law
Customer service
Cantonese
English
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management
Office experience

Full Job Description

Office Administrator & Personal Assistant

Location: Burwood, NSW
Employment Type: Full-time (On-site)

Company Description

STC Lawyers & Associates is a specialist Australian immigration law firm based in Sydney. We provide strategic legal advice and representation across a broad range of Australian visa matters, including employer-sponsored visas, skilled migration, business and investment visas, partner visas, appeals, and Ministerial Intervention.

With more than 1,000 successful cases, our firm is recognised for delivering practical, client-focused solutions while maintaining the highest professional standards. We serve clients across Australia and internationally through both in-person and virtual consultations, with services available in English, Mandarin and Cantonese.

As our firm continues to grow, we are seeking a highly organised, proactive and professional Office Administrator & Personal Assistant to support the daily operations of the office and provide executive assistance to the Principal Lawyer.

Role Description

This is a full-time, on-site position based in Burwood, NSW.

The Office Administrator & Personal Assistant plays a key role in ensuring the efficient operation of the firm by managing office administration, coordinating schedules, supporting legal staff, and providing executive assistance to the Principal Lawyer. This position requires excellent organisational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Administration

Manage day-to-day office operations and ensure the office runs efficiently.
Answer and direct incoming telephone calls and emails professionally.
Welcome clients and visitors and provide exceptional customer service.
Schedule appointments, meetings and conference calls.
Maintain electronic and physical filing systems.
Prepare, proofread and format legal correspondence and administrative documents.
Assist with document scanning, printing, binding and file preparation.
Maintain office supplies and coordinate orders with suppliers.
Liaise with couriers, service providers and building management.
Coordinate office maintenance and equipment servicing.
Assist with onboarding new staff and maintaining office procedures.
Support lawyers and migration agents with general administrative tasks.

Personal Assistant Duties

Manage the Lawyers' and Managers' diary, appointments and travel arrangements.
Coordinate meetings and prepare agendas where required.
Monitor emails and assist with prioritising correspondence.
Follow up outstanding tasks and deadlines.
Assist with preparing presentations, reports and meeting materials.
Handle confidential information with discretion and professionalism.
Assist with event coordination, networking functions and business meetings.
Support business development activities and special projects as required.

Client & Practice Support

Maintain accurate client records within the firm's practice management system.
Assist with preparing engagement documents and client correspondence.
Monitor document requests and follow up outstanding client information.
Ensure administrative compliance with firm procedures.
Provide administrative support for marketing events and seminars when required.

Qualifications & Skills

Previous experience in office administration, executive assistance or a similar administrative role.
Excellent organisational and time management skills.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple tasks and work under pressure.
Professional presentation and customer service skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive attitude.
Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
Experience using practice management or CRM software is highly regarded.
Experience within a legal or professional services environment is advantageous but not essential.
Fluency in English is required. Mandarin and/or Cantonese language skills are highly regarded.

About You

You are highly organised, dependable and proactive, with the ability to anticipate needs before they arise. You enjoy working in a fast-paced professional environment, take pride in delivering high-quality administrative support, and have excellent interpersonal skills. You can manage competing priorities while maintaining accuracy, confidentiality and exceptional client service.

If you are looking to build a long-term career within a dynamic and growing law firm, we would love to hear from you.

Pay: From $55,000.00 per year

Application Question(s):

Have you previously worked in a legal, accounting, or other professional services environment?
Are you available to work full-time from our Burwood office, Monday to Friday from 10am to 6.30pm?
Do you have unrestricted working rights in Australia?
What are your salary expectations (excluding super)?
Do you speak any languages other than English?
Which Microsoft Office applications are you confident using?

Experience:

office administration or personal assistant role: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant administrator jobs

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