In-Demand Executive administrative assistant Jobs in St Leonards, Nsw

Executive Assistant
Macquarie Technology Group —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
22h
Executive Assistant to Deputy Headmistress
Abbotsleigh —Wahroonga NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Working with children
22h
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez & Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Receptionist/Personal Assistant
Aydia Wellness Day Spa —Bankstown NSW
- From $26 an hour
- Part-time
- English
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply
7d
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez and Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive Support Officer
Department of Customer Service —Sydney NSW
- $102,936 - $113,579 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
9h
Executive Assistant - Group Finance
Ramsay Health Care —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
20h

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Executive Assistant

Macquarie Technology Group -
Sydney NSW

Apply Now

Job Details

Contract | Fixed term
22 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Data centre experience
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Canva
Calendar management
SharePoint
AI
Communication skills

Full Job Description

About us:

Macquarie Data Centre are Australia most experienced Data Centre Provider and experts in seriously secure, sovereign and compliant data centres.

Our AI and cloud data centres are trusted by the world’s biggest hyperscalers, Global Fortune 500 companies and 42% of the Australian Federal Government. All our campuses are Certified Strategic by the Australian Federal Government and backed by a highly experienced cohort of government cleared engineers.

We are an owned by the ASX listed Macquarie Technology Group.

Step into one of Australia’s most secure, high-performance Data Centres and launch your engineering career supporting mission-critical infrastructure for cloud, defence and enterprise customers.

The Opportunity

At Macquarie Data Centres, we're building the infrastructure that powers Australia's digital future. We're looking for a highly organised, proactive and polished Executive Assistant to join us on a 13-14-month parental leave contract, supporting our Group Executive.

This is far more than diary management. You'll be the trusted right hand to a senior executive, keeping priorities on track, coordinating complex international travel, delivering exceptional events and ensuring the smooth running of key business activities. You'll also provide light-touch support to the Executive GM while partnering closely with senior leaders across the business.

No two days are the same. One day you'll be coordinating an international executive itinerary with customer meetings across multiple cities, the next you'll be delivering a leadership offsite, preparing Board reporting or bringing a company Town Hall to life.

If you're someone who thrives in a fast-paced environment, anticipates what's needed before being asked and genuinely enjoys making things happen behind the scenes, we'd love to hear from you.

Why Us?

We're Great Place to Work Certified 2024 and2025.
We have been named a Global Winner of the 2024 Gallup Exceptional Workplace Award!
We have the highest Net Promoter Score on the ASX, the World's best customer experience & crowned in 2020 at the World Communications Awards.
You’ll make an impact: Enjoy being part of a driven team with a collaborative culture that values decision-makers and action.
We Invest in you: Accelerate your career through our learning and development opportunities - think Gallup strengths-based training, defined career pathways and fantastic internal mobility opportunities across the group.

About You!

Significant experience supporting C-suite or Executive-level leaders.
Exceptional diary and calendar management skills, with the ability to juggle competing priorities.
Highly organised with outstanding attention to detail.
Confident coordinating complex domestic and international travel, including detailed itineraries and executive meetings.
Experienced in planning and delivering corporate events, leadership offsites, Town Halls and team activities.
Strong communication skills with the confidence to engage professionally with senior executives, customers and external stakeholders.
Proactive, resourceful and always one step ahead.
Comfortable managing confidential information with absolute discretion.
Able to work independently while building strong relationships across the business.
Calm under pressure and able to adapt quickly to changing priorities.

Required Skills!

Executive calendar and meeting management.
Board reporting and executive presentation preparation.
Meeting coordination, minute taking and action tracking.
Project coordination and follow-up of key deliverables.
Event planning and budget management.
Expense reconciliation, invoice processing and purchase orders.
Business communications and document preparation.
Microsoft Office Suite (Outlook, PowerPoint, Word and Excel).
Experience with Concur, SharePoint and Canva is highly regarded.

In this role you'll be responsible for!

Managing the Group Executive's complex calendar and meeting schedule.
Providing light-touch executive support to the Executive GM.
Coordinating Town Halls, leadership offsites, workshops and team events.
Supporting customer, partner and charity events in partnership with Marketing.
Planning international executive travel, including flights, accommodation, transport, restaurants, activities and detailed itineraries.
Preparing monthly Board reporting and executive presentations.
Tracking actions, projects and key business deliverables.
Managing expenses, purchase orders and event and travel budgets.
Supporting business communications and providing ad hoc executive assistance as required.

If this excites you, apply now, we'd love to hear from you!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

Refine Your Search

executive administrative assistant jobs in st leonards, nsw

Executive Assistant

Executive Assistant to Deputy Headmistress

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Receptionist/Personal Assistant

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive Support Officer

Executive Assistant - Group Finance

Other jobs to consider

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