JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
This Role: The Occupancy Planner will lead the collection and analysis of business, occupancy, and space data, prepare occupancy recommendations and presentations, support client move requests, and deliver regular reports.
Duties include but are not limited to:
Track and manage space and occupancy data within relevant technologies.
Develop space solutions by analyzing occupancy, utilization, and space data.
Handle tactical occupancy planning (e.g., space planning, block and stack plans) and prepare options/recommendations.
Collaborate with the occupancy planning team on strategic solutions for campus/building forecasts and concerns.
Work with facilities management teams on projects related to moves, space audits, occupancy, vacancy, and change management.
Facilitate transfer of approved occupancy plans to MAC (Move, Add, Change) team for implementation.
Ensure accurate reporting using IWMS tools and maintain key relationships for seating assignments.
Identify proactive needs, troubleshoot deficiencies, and implement best practices.
Manages PA space/occupancy data (supply/demand, growth, allocation).
Main content POC for all country PAs/Groups/Teams. Develops site Stacking Plan options.
Tracks reorganizations and demand changes. Manages RRU and team updates.
Updates monthly portfolio review and commentary.
Quarterly SFT forecast review to assess demand-supply risk and plan proactively.
Develops strategy deck components for site strategy and forecasted demand.
Collaborates with MAC/Ops for seamless plan/project delivery.
Reviews new project requests and business feedback.
Creates and maintains planning project records.
Responds to GUTS tickets. Conducts regular data quality governance.
Accountable for MMR and all Adhoc reporting
Partner with project and construction teams on large relocations/restacks.
Provide guidance and advocate best operational practices for the region.
Escalation point for country site services managers and facilities managers.
Review Regional Reporting processes and metrics.
Sounds like you? This is what we are looking for:
Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field
Prior experience in space/occupancy planning at a strategic level and experience with office interior renovations is desirable
Knowledge on AutoCAD and CAFM systems is desirable
Strong PowerPoint and Advanced Excel skills (pivot tables, formulas, etc.)
Excellent English written and oral communication skills
Excellent MS Office skills and GSuite - confident with all packages, particularly PowerPoint & Excel / Slides, Trix & Docs.
Excellent organizational skills - able to balance daily demands with driving projects that support growth
Excellent attention to detail when maintaining documents and dealing with data.
Competencies
Experience handling multiple demands and an understanding of financials
Accurate with attention to detail and a strong work ethic
Relationship building at all levels
Ability to collaborate with others as well as work productively on your own.
Proactively bring solutions to management
Benefits:
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical
Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates, please apply following the link below quoting job reference number ABREQ519814
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
