In-Demand Administration support / reception Jobs in Melbourne, Vic

Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
3h
Office Coordinator
CIP Constructions —Melbourne VIC
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
1h
Administration & Client Support Officer – Business Advisory Services
Accru —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Front desk
Medical Receptionist | Forest Hill | Casual
For Health Group —Forest Hill VIC
- Customer service
- Communication skills
Administration Officer
The Victorian Rehabilitation Centre —Melbourne VIC
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
3d
Patient Services Clerk
St Vincent's Health Australia —Melbourne VIC
- $58,442 - $64,610 a year
- Part-time
- Customer service
- Administrative experience
- Senior Secondary Certificate of Education
13d
Clinic Administration Officer/Medical Screener
Sonic HealthPlus —Tullamarine VIC
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Employee assistance program
- Gym membership
7d
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
1d
Secretary/Receptionist
Philips Auctions —Malvern VIC
- $30 - $38 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Reception Team Leader
ISS —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee discount
Business Support Officer
Egis —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
7d
Administration Assistant – Medical Imaging Department
Cabrini Health —Malvern VIC
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Commuter assistance
5d
Allied Health Receptionist
Align Health Collective —Kew VIC
- $55,000 - $65,000 a year
- Full-time
- Customer service
- Administrative experience
- Clinic
Quick Apply
9d
Facilities Coordinator/Receptionist
JLL —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Facilities Coordinator/Receptionist
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
Administration Support
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Communication skills
- Teaching
6d
Administrative Officer
Victorian Government —Melbourne Northern Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
- Time management
- Health insurance
1d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
1d
CHH - ARC Administration Support Officer
Alfred Health —Caulfield VIC
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Annual leave
12d

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Executive Assistant

Northpark Private Hospital -
Melbourne VIC

Apply Now

Job Details

3 hours ago

Benefits

Transportation links
Insurance services
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Computer skills
Working with Children Check
Communication skills
Hospital experience
Time management

Full Job Description

Are you a highly organised Executive Assistant who thrives on keeping things running smoothly, building strong stakeholder relationships, and providing exceptional support to senior leaders?

Continuous professional development, education & support provided
Deliver outstanding patient care within a dedicated team
Inclusive, values‑led workplace

About the role:

Join Northpark Private Hospital and become an integral part of our leadership team in a role where your professionalism, initiative, and attention to detail will make a real impact every day. As our Executive Assistant, you will provide high-level administrative and executive support to the Hospital Executive Team, ensuring the efficient day-to-day operation of the executive office. Acting as a trusted partner, you will manage complex calendars, coordinate meetings and events, prepare reports and correspondence, and assist with key projects and initiatives across the hospital.

This is a fast-paced and rewarding role that requires exceptional organisational skills, discretion, and the ability to manage multiple priorities while maintaining a high level of professionalism. You will work closely with internal and external stakeholders and play a key role in supporting the delivery of outstanding healthcare services to our community.

About us:

Northpark Private Hospital and La Trobe Private Hospital are leading healthcare providers in Melbourne's northern suburbs, working together to deliver exceptional, patient-centred care to our growing communities.

With a comprehensive range of medical and surgical specialties, including maternity, mental health, paediatrics, orthopaedics, general surgery, urology, plastics and reconstructive surgery, our hospitals are committed to clinical excellence, compassion and innovation.

Why Join Us?

Comprehensive Healthcare Services across two modern and well-established hospitals.
Community-Focused Care with a commitment to improving health outcomes for Melbourne's diverse northern communities.
Collaborative & Supportive Environment working alongside highly skilled surgeons, specialists, nurses and allied health professionals.
Convenient Locations with easy access to major arterials, public transport and ample onsite parking.

At Northpark and La Trobe Private Hospitals, our focus is people. We are dedicated to providing exceptional care for our patients and creating rewarding career opportunities for our staff.

Key Responsibilities:

Provide administrative support in the following areas:
- Secretarial assistance to the Executive Team
- Reception and patient enquiry duties
- Perform data collection, reporting and billing tasks
- Coordinate meetings, agendas and minutes
Manage diary appointments, travel and meeting bookings for appointed executives
Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding
Maintain HR file management and upkeep
Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution

Essential Criteria:

Administration experience in a Hospital/Healthcare environment
Strong organisational and time management skills with the ability to multitask and work within a busy team
Excellent interpersonal and communication skills
Works well independently and within a team
Computer skills in MS Office (Outlook, Word and Excel)
Flexible to work a variety of shifts – early/late shifts & weekend work

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

You'll also benefit from:

Flexibility to work across one or multiple hospitals across our network
Discounted health insurance (non-casuals only)
Continuous professional development, education & support provided to encourage growth

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives.

Applications close: Friday, 18 September 2026

To apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to Suzy McLean - General Manager [email protected]

Please include a cover letter and your CV along with the contact details of 2 professional referees.

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.

Healthscope has been made aware of recruitment scams involving individuals falsely claiming to represent Healthscope. Please note that Healthscope will never request payment from candidates.

Any request for payment is fraudulent.

Visit ScamWatch for more information on recruitment scams.

Apply Now

Refine Your Search

administration support / reception jobs in melbourne, vic

Executive Assistant

Office Coordinator

Administration & Client Support Officer – Business Advisory Services

Medical Receptionist | Forest Hill | Casual

Administration Officer

Executive Assistant

Patient Services Clerk

Clinic Administration Officer/Medical Screener

Clinical Support Officer - Adminstrative Assistant

Secretary/Receptionist

Reception Team Leader

Business Support Officer

Administration Assistant – Medical Imaging Department

Allied Health Receptionist

Facilities Coordinator/Receptionist

Facilities Coordinator/Receptionist

Administration Support

Administrative Officer

Admin Assistant - General

CHH - ARC Administration Support Officer

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