In-Demand Administration coordinator facilities Jobs in Parramatta, Nsw

Studio Coordinator
COX Architecture —The Rocks NSW
- $79,500 - $85,000 a year
- Full-time
- Microsoft Office
- Finance
- First Aid Certification
- Parental leave
Quick Apply
2d
Reactive Maintenance Coordinator - 6 Month FTC
ISS —Sydney NSW
- Contract
- Management
- Maintenance
- Administrative experience
- Employee discount
Branch Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
Georgiou —Sydney NSW
- Administrative experience
- Leadership
- Parental leave
11d
Sales Team Leader
Firstclass.com.au —Sydney NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Swim Academy Coordinator
Fairfield City Council —Fairfield NSW
- $80,758 - $94,595 a year
- Full-time
- CPR Certification
- Administrative experience
- In-person
- Annual leave
6d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
PEC Business Partner
St Basil's Aged Care NSW & ACT —Lakemba NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
- Referral program
Airfare Specialist
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Luxury Cruise Team Manager
Firstclass.com.au —Parramatta NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Reward Travel Team Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Luxury Cruise Specialists
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Front of House Receptionist | Sydney
Macpherson Kelley —Sydney NSW
- Full-time
- Parental leave
Full Stack Web Developer (Intern)
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Accounts Assistant – Part-Time (Leading to Full-Time for the right candidate)
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Full Stack Web Developer
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Internship or Work Experience
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program

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Studio Coordinator

COX Architecture -
The Rocks NSW

Quick Apply

Job Details

Full-time
$79,500 - $85,000 a year
2 days ago

Benefits

Employee mentoring program
Parental leave

Qualifications

Microsoft Office
Finance
First Aid Certification
Organisational skills
Adobe InDesign
White Card
Communication skills

Full Job Description

About COX:

COX is a design-focused contemporary architectural practice with studios located in every major Australian city and Auckland, and a history spanning 60 years.

We are a values-led practice. Our values simultaneously reflect who we currently are and provide a pathway to how we can further realise COX’s unifying idea of ‘By the Many, For the Many’. Our people are expected to represent and model the foundational values of Embody Diversity, Lead with Empathy, Do More with Less and Create to Last. In addition to this, the COX Values set clear expectations about working with us as individuals, as leaders and together across teams.

About the Role

The Studio Coordinator ensures the efficient, day-to-day operation of the studio, spanning executive support to the Studio Director, facilities and operations, events, and front-of-house coverage.

Key Responsibilities:

Executive & Director Support

Manage the Director's diary, meeting rooms, appointments and presentations, keeping the Director informed of all studio operations and administration matters.
Research, book and manage domestic and international travel.
Research and book restaurants and catering for business lunches and dinners.
Manage the studio credit card in line with the approval matrix; process expense claims, leave applications and credit card reconciliations.
Prepare and research for the Annual General Meeting when scheduled in NSW.
Manage relationships with key clients and contacts on the Director's behalf.
Format and edit collateral documents, assist with presentations, and take notes and minutes in meetings.

Studio Operations & Facilities

Liaise with building management and external services on repairs, maintenance and security.
Direct cleaners and other studio suppliers.
Supervise the receptionist, including delegation of tasks.
Coordinate meeting room bookings, set-up and pack-down.
Purchase studio supplies and catering in line with budgets; maintain stationery, kitchen and studio supplies.
Maintain office equipment and general office service standards; contribute to their planning and review.
Update the studio seating plan.

Events

Plan internal staff events, including monthly studio lunches, CPDs/talks, Friday drinks, and mid-year and end-of-year parties.
Coordinate internal and external client and consultant functions.
Coordinate BD and client events with the BD team.
Prepare event posters and signage in line with brand standards.

People & Culture

Support studio culture and collaboration, including studio wellness activities.
Coordinate recruitment activity in support of local and Cox P&C, including scheduling interviews, conducting phone screens and completing reference checks.
Assist with staff inductions as required.

Reception & Front-of-House Cover

Provide reception relief and cover.
Maintain a clean, tidy and presentable studio in coordination with staff.

Work Health & Safety

Ensure the studio complies with applicable WHS regulations.
Act as First Aid Officer and/or Fire Warden
Allocate and schedule staff WHS training requirements.
Book training for First Aid, Mental Health First Aid, White Card and Fire Warden.
Check and restock the first aid kit.
Check the defibrillator (battery, pads and readiness status).
Document evacuation drills and actual evacuations, and maintain evacuation records.

General

Provide first-line IT, BD, P&C and finance support as required, escalating to the relevant team where needed.
Other ad-hoc administrative duties consistent with the scope of this role.
Key Relationships
Directors
Associates
People & Culture
Finance
IT

Qualifications and Experience Required:

2+ years' experience in a similar studio coordination, office management or executive support role.
Demonstrated event management experience.
Excellent written and verbal communication and interpersonal skills.
Strong organisational skills and the ability to manage competing priorities and deadlines.
Sound judgement regarding confidentiality and discretion, given exposure to Director-level and financial information.
Accuracy and attention to detail, particularly for financial reconciliation and record-keeping.
Proficiency in Microsoft Office Suite; working knowledge of Adobe software, InDesign highly regarded.
Current First Aid certification, or willingness to obtain within an agreed probation period.
Fire Warden training, or willingness to obtain within an agreed probation period.

COX is an Equal Opportunity Employer and aims to create a work environment which promotes effective working relationships. Our aim is to foster an environment where employees and others in the workplace are treated fairly and with respect and are free from unlawful discrimination, harassment, victimisation, and bullying.

Salary Range - $79,500 - $85,000 plus super

Pay: $79,500.00 – $85,000.00 per year

Benefits:

Employee mentoring program
Parental leave

Work Location: In person

Quick Apply

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administration coordinator facilities jobs in parramatta, nsw

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I want to receive the latest job alert for administration coordinator facilities in parramatta, nsw

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