In-Demand Construction project administrator Jobs in Sydney, Nsw

Project Coordinator
Alder Projects Pty Ltd —Homebush NSW
- From $75,000 a year
- Full-time
- Management
- Administrative experience
- Construction experience
- Parental leave
- Professional development assistance
Quick Apply
8d
Project Administrator
ABC Group Services —Pagewood NSW
- $80,000 - $85,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Professional development assistance
- Free food
Quick Apply
6d
Project Administrator
IngeniumX Engineering Consulting Pty Ltd —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply
Project Administrator (8-Month Maternity Leave Contract)
UGL Limited —Sydney NSW
- Urgently hiring
- Microsoft Excel
- Administrative experience
- Organisational skills
Contracts Administrator / Project Accountant
Amicus —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- Construction experience
- Leadership
- Work from home
Quick Apply
Contracts Administrator
Icon —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Construction experience
- Parental leave
- Employee assistance program
12d
Contracts Administrator
Transport For NSW —Parramatta NSW
- $141,678 - $158,677 a year
- Full-time
- Hybrid work
- Construction experience
4d
Senior Contracts Administrator
DCOH —Sydney NSW
- Full-time
- Engineering
- Master's degree
- Administrative experience
Quick Apply
Contracts Administrator
CPB Contractors —Sydney NSW
- Full-time
- Administrative experience
- Budgeting
- Communication skills
Senior Contracts Administrator
Acciona —Parramatta NSW
- Administrative experience
- Business
Operations Coordinator
Ausco Modular —Sydney NSW
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Wellness program
- Health insurance
12d
Senior Contracts Administrator
Hindmarsh —Sydney NSW
- Full-time
- Administrative experience
- Construction experience
- Leadership
Workers Compensation Administrator - Complex National Claims
UGL Limited —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Wellness program
- Parental leave
10d
Systems & Finance Coordinator - Construction Business Unit
Ingenia Communities —Sydney NSW
- Microsoft Excel
- Administrative experience
- In-person
- Parental leave
Senior Contracts Administrator
inland rail —Sydney NSW
- Temporary
- Microsoft Office
- Administrative experience
- Construction experience
4d
Contracts Manager – Data Centres and Mission Critical
Turner & Townsend —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Senior Contracts Administrator
Richard Crookes Constructions —Sydney NSW
- Administrative experience
- Construction experience
- Leadership
Quick Apply
Project Manager - Remedial Building & Facade
Atomic Projects —Sydney NSW
- $130,000 - $180,000 a year
- Full-time
- Construction experience
- In-person
Quick Apply
Contracts Administrator
Decode Group —Milsons Point NSW
- Full-time
Senior Contract Administrator
Hansen Yuncken —Sydney NSW
- Management
- Microsoft Office
- No degree

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Project Coordinator

Alder Projects Pty Ltd
Homebush NSW

Quick Apply

Job Details

Full-time
From $75,000 a year
8 days ago

Benefits

Parental leave
Professional development assistance
Maternity leave

Qualifications

Management
Administrative experience
Construction experience
Communication skills

Full Job Description

Project Coordinator – Construction

Position Summary

The Project Coordinator supports the Project Manager and Site Manager in the planning, coordination, administration and delivery of construction projects. The role is responsible for maintaining project documentation, coordinating consultants and subcontractors, following up outstanding actions, and ensuring assigned tasks are completed accurately and within required deadlines. Minimum 2 years experience.

The role requires strong organisation, communication, attention to detail and the ability to progressively develop independent judgement while escalating significant commercial, contractual, programme or technical matters to the Project Manager.

Key Responsibilities

Assist the Project Manager with day-to-day coordination and delivery of construction projects.
Coordinate communication between clients, consultants, subcontractors, suppliers and the internal project team.
Prepare, issue and maintain RFIs, document registers, drawing registers and project correspondence.
Review drawings, specifications and consultant documentation and identify discrepancies or missing information for escalation.
Follow up consultants and subcontractors for drawings, quotations, technical information, approvals and outstanding actions.
Assist with subcontractor procurement, including obtaining quotations, preparing comparisons and coordinating scope clarification.
Assist with preparation and administration of subcontractor agreements, purchase orders and project documentation.
Assist with variation identification, quotation preparation, supporting documentation and variation registers.
Assist with progress claims, subcontractor claims and general commercial administration as directed.
Maintain project programmes, action lists, procurement schedules and other project trackers.
Monitor deadlines and proactively follow up outstanding items before they affect the project programme.
Attend project, consultant and subcontractor meetings and prepare clear meeting minutes and action lists where required.
Coordinate material submissions, samples, shop drawings and consultant approvals.
Assist the site team with resolving documentation and coordination issues.
Maintain organised and accurate electronic project records.
Assist with QA documentation, inspections, ITPs, defects and project close-out documentation.
Assist with preparation of handover documents, warranties, certificates, O&M manuals and as-built information.
Identify potential programme, cost, quality or coordination risks and promptly bring them to the Project Manager's attention.
Maintain professional communication with clients, consultants, subcontractors and colleagues at all times.
Undertake other reasonable project coordination duties as directed by the Project Manager.

Performance Expectations

The Project Coordinator is expected to take ownership of assigned tasks rather than relying on continuous follow-up from the Project Manager. This includes understanding deadlines, determining the appropriate sequence of work, following up relevant parties and communicating potential delays early.

The employee is encouraged to develop independent judgement and problem-solving skills. However, independence does not mean operating without management direction. Project priorities, commercial decisions, contractual matters and significant project risks remain subject to the direction and approval of the Project Manager.

Key Skills & Attributes

Strong organisational and time-management skills.
Ability to manage multiple tasks and deadlines simultaneously.
Good written and verbal communication.
Ability to read and understand construction drawings and specifications.
Strong attention to detail and document control.
Proactive approach to following up outstanding matters.
Ability to identify priorities and seek direction where priorities are unclear.
Commercial awareness and willingness to develop contract administration skills.
Professional approach when dealing with clients, consultants and subcontractors.
Ability to work both independently and collaboratively.
Willingness to learn, accept feedback and continuously improve.

Reporting: Project Manager / Director
Works With: Site Manager, Contract Administrator, Estimator, consultants, subcontractors and suppliers.

Pay: From $75,000.00 per year

Benefits:

Maternity leave
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

construction project administrator jobs in sydney, nsw

Project Coordinator

Project Administrator

Project Administrator

Project Administrator (8-Month Maternity Leave Contract)

Contracts Administrator / Project Accountant

Contracts Administrator

Contracts Administrator

Senior Contracts Administrator

Contracts Administrator

Senior Contracts Administrator

Operations Coordinator

Senior Contracts Administrator

Workers Compensation Administrator - Complex National Claims

Systems & Finance Coordinator - Construction Business Unit

Senior Contracts Administrator

Contracts Manager – Data Centres and Mission Critical

Senior Contracts Administrator

Project Manager - Remedial Building & Facade

Contracts Administrator

Senior Contract Administrator

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