In-Demand Coordinator program management office (infrastructure) Jobs

Executive Assistant to CEO and EGM Commercial & Property
Airport Development Group —Darwin NT
- Full-time
- Microsoft Powerpoint
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Australian Government - Department of Climate Change, Energy, the Environment and Water —Hobart TAS
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- Microsoft Powerpoint
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Team Leader Works (Heywood)
Glenelg Shire Council —Heywood VIC
- $79,323.40 a year
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- Microsoft Word
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- Microsoft Outlook
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Quick Apply
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Learning Coordinator - TI PC
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- Databases
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Project Coordinator | Hazelmere WA
CEVALogistics —Perth WA
- Full-time
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Travel and Accommodation Coordinator
Compass Group Australia —Ipswich QLD
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Safety Coordinator
Australia’s Academic and Research Network (AARNet) —Sydney NSW
- Management
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Facilities Coordinator (Hard Services)
CBRE —Perth WA
- Full-time
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Senior Bid Coordinator
Acciona —Melbourne VIC
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Visitor Economy Coordinator
East Gippsland Shire Council —Bairnsdale VIC
- $102,710.40 - $113,674.08 a year
- Full-time
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10d
Recruitment Coordinator, Early Careers
Herbert Smith Freehills —Melbourne VIC
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13d
Procurement Coordinator
D4C —Sydney NSW
- Full-time
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Construction Project Coordinator
Australia Pacific Airports (Launceston) —Launceston TAS
- Hybrid work
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Marketing Coordinator
Enware Pty Ltd —Caringbah NSW
- Full-time
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Quick Apply
Utilities Coordinator (Engineer)
Stantec —St Leonards NSW
- Full-time
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Facilities Coordinator
Wesfarmers Health —Sydney NSW
- On call
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Health and Safety (Systems) Advisor
Abergeldie Complex Infrastructure —Auburn NSW
- Contract
- Hybrid work
- Management
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9d
Project Manager - Civil and Open Space
Hume City Council —Broadmeadows VIC
- $99,526.96 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- CAD
Quick Apply
7d

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Executive Assistant to CEO and EGM Commercial & Property

Airport Development Group
Darwin NT

Apply Now

Job Details

Permanent | Full-time
5 days ago

Benefits

Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Document management systems
Communication skills

Full Job Description

Airport Development Group is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and Executive General Manger, Commercial & Property.

This is a senior Executive Assistant role in a busy corporate and government-facing environment. The role requires a confident, professional, and highly organised individual who can manage competing priorities, maintain confidentiality, and communicate effectively with senior executives, Board members, corporate partners, government representatives, and internal teams.

You will provide high-level administrative, coordination, and stakeholder support to the CEO and EGM Commercial & Property. You will also support effective communication and follow-through across key business areas, including the coordination of priorities, actions, deadlines, meetings, and executive correspondence.

About the Role

The Executive Assistant will support the CEO and EGM Commercial & Property with diary management, meeting coordination, travel, correspondence, document preparation, stakeholder engagement, and executive administration.

This role requires strong judgement, attention to detail, and the ability to work confidently in a confidential and time-sensitive environment. You will be expected to anticipate priorities, manage competing demands, and support the smooth flow of information between senior leaders, internal teams, external partners, and government stakeholders.

Key Responsibilities

Manage complex diaries, meetings, travel arrangements, and expenses for CEO & EGM Commercial & Property.
Screen, prioritise, and coordinate emails, calls, correspondence, and meeting requests.
Prepare, format, and coordinate Board papers, reports, presentations, briefings, and high-level correspondence.
Coordinate internal and external stakeholder meetings, including meetings with government agencies, senior executives, corporate partners, and other external stakeholders.
Support the preparation and processing of Capex applications, invoices, and purchase orders using TechOne,
Supervise the Office Coordinator and support day-to-day office operations.
Plan and coordinate key corporate events, stakeholder functions, executive meetings, and related logistics.
Act as a key liaison across Commercial Business Units, supporting clear communication, timely follow-up, and completion of agreed actions.
Maintain accurate records, filing systems, registers, and document management processes.
Handle confidential and sensitive information with integrity, discretion, and professionalism.

What You'll Bring

Demonstrated experience in a senior Executive Assistant role or comparable executive support position.
Experience supporting a CEO, Executive General Manager, Managing Director, Board Chair, or equivalent senior executive.
Experience preparing, formatting, and coordinating executive-level documents, including Board papers, briefing notes, reports, presentations, and formal correspondence.
Strong stakeholder engagement skills, including experience dealing with senior executives, Board members, government representatives, corporate partners, and internal business leaders.
Demonstrated ability to work with discretion, judgement, and professionalism in a confidential and time-sensitive environment.
Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, Teams, and document management systems.
Strong written communication skills, attention to detail, and ability to track actions through to completion.
Ability to work independently, show initiative, and adapt quickly to changing priorities.
Eligibility to hold an Aviation Security Identification Card, ASIC.
Ability to pass an Australian Federal Police Check.

Desirable Requirements:

Qualifications in Business Administration or a related discipline.
Experience working in, alongside, or supporting government and regulatory environments.
Experience in aviation, infrastructure, property, commercial, or corporate environments.
Familiarity with SharePoint and TechOne.

Why ADG?

At Airport Development Group, we support communities across the Northern Territory through safe, reliable, and well-managed airport operations.

You will join a values-led organisation that supports growth, balance, and wellbeing. We offer development opportunities, supportive leadership, additional leave entitlements for eligible staff, access to wellbeing programs, and salary packaging options.

Your work will directly support senior leaders and contribute to ADG’s focus on safety, compliance, service, and operational excellence.

Join Us & Make an Impact!

At ADG, we value equality, diversity, and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally diverse backgrounds.

Join a forward-thinking team where your expertise will make a real impact. If this sounds like the right opportunity for you, please submit your application with your CV and a brief cover letter outlining your suitability for the role.

Agencies should note that unsolicited resumes or candidate profiles will not be accepted for this position. ADG will not pay fees related to resumes submitted directly to hiring managers or outside our approved recruitment process. Where appropriate, the Talent Manager will work with our preferred panel of agencies.

Apply Now

Refine Your Search

coordinator program management office (infrastructure) jobs

Executive Assistant to CEO and EGM Commercial & Property

Sustainability Strategy Officer

Senior Coordinator, QIF

Construction Coordinator

Team Leader Works (Heywood)

Learning Coordinator - TI PC

Project Coordinator | Hazelmere WA

Travel and Accommodation Coordinator

Safety Coordinator

Facilities Coordinator (Hard Services)

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Visitor Economy Coordinator

Recruitment Coordinator, Early Careers

Procurement Coordinator

Construction Project Coordinator

Marketing Coordinator

Utilities Coordinator (Engineer)

Facilities Coordinator

Health and Safety (Systems) Advisor

Project Manager - Civil and Open Space

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