NEW CAMPUS - KEILOR EAST - NIDDRIE AUTISTIC SCHOOL
Niddrie Autistic School is a government school located in the South West Victoria Region. The school has established a strong reputation for delivering exemplary education for students with autism, catering specifically to students from Prep to Year 3.
The Department of Education has announced a new campus for our school. The campus will have places for up to 32 Year 4 students. Current Year 3 students will have the option to transition to the new campus from Term 4, 2026, ready to commence in 2027.
It will be at the former East Keilor Campus of Essendon Keilor College at 82-84 Quinn Grove, about a 5-minute (2.8km) drive from the Niddrie Campus.
As the site was used for secondary education until last year, the existing facilities are not suitable for specialist education.
For the beginning of Term 4, 2026, the Victorian School Building Authority (VSBA) will deliver the new campus through modular construction with the view of developing a whole new campus to accommodate future cohorts from years 4 to 12.
This construction method provides purpose-built facilities that incorporate autism-specific education requirements including an emphasis on safety and supervision, with appropriate classroom and play spaces.
The campus will include:
- 2 specialist classroom buildings, each with:
- student toilets and bathing facilities
- a connected fenced outdoor play area
- a staff administration building
- a multi-purpose building
- a central playground, with shade sails and surrounding path
- a sandpit
- a covered drop off and pick up bus zone
- staff toilets
- a storage sheds
This campus will help address the current need for Year 4 autism-specific specialist education in our local area.
The Niddrie Campus will still be responsible for operations as the Keilor East campus will start as a smaller cohort.
The position is FULL TIME - MONDAY TO FRIDAY SCHOOL TERMS ONLY 8.30AM TO 4.30PM
SC1
Demonstrated capacity to work autonomously and support administration teams, including the ability to coordinate the work within a multi-campus environment.
SC2
Demonstrated highly developed organisational and time-management skills, including the ability to prioritise competing demands, manage workflows and meet deadlines.
SC3
Demonstrated experience and proficiency in CASES21, Compass and Department of Education administrative processes, with strong computer skills including Microsoft Office and Google Workspace applications.
SC4
Demonstrated highly developed interpersonal, written and verbal communication skills, including the ability to build positive relationships with students, families, staff and external stakeholders.
SC5
Demonstrated ability to develop, implement and improve administrative systems, processes and procedures to support efficient and effective school operations.
Role
The Administration Office Manager, under the instruction of the Business Manager and NAS Principal, is responsible for the coordination and day-to-day management of administrative services across the school¿s Keilor East campus.
Working closely with the Business Manager, Daily Organiser and Principal Team, the Administration Office Manager ensures the efficient operation of administration functions, the delivery of high-quality customer service, and compliance with Department of Education policies, procedures and legislative requirements.
The role provides support to administration staff, oversees office systems and processes, and contributes to the effective operation of the school through strong organisational, communication and people management skills.
Other duties include:
Being first aid provider for the campus
Using Compass and Outlook for communication to parents and other staff at either campus
Key Responsibilities
Administration and Management
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Be the front-end person of the Keilor East campus
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Oversee and perform reception duties and Provide First Aid assistance as required
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Coordinate and support the administration duties at the Keilor East campus.
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Provide guidance and support to staff to ensure consistent and effective service delivery.
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In consultation with the Business Manager and Principal develop, implement and review administrative procedures and systems to improve efficiency and effectiveness in a multi campus school and determine and manage work priorities in the Administration team.
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Monitor administrative workflows and ensure deadlines and timelines are met.
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Support workforce planning, induction and training of administration staff as instructed by the Business Manager.
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Promote a collaborative, professional and customer-focused culture within the administration team.
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Escalate operational issues and concerns to the Business Manager and Principal Team as required.
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Ensure consistency of administrative practices across all campuses.
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Manage office communications, correspondence and administrative procedures.
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Coordinate office purchasing, stock control, ordering, receiving and distribution processes.
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Assist with emergency management and operational procedures as directed.
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Assist with enrolment enquiries via phone, email and in person
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Coordinate and schedule enrolment interviews and school tours with relevant staff
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Oversee student enrolment, admissions, transfers and exit processes.
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Ensure the accurate maintenance of student records in accordance with Department of Education requirements and privacy legislation.
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Ensure the integrity, confidentiality and security of student information and records.
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Maintain, enter and retrieve data using CASES21, Compass and other approved Department systems.
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Provide support in delivering a high standard of customer service to students, families, staff and visitors.
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Coordinate effective communication between campuses and support consistent administrative practices.
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Support communication processes including Compass, correspondence and parent communications.
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Maintain positive working relationships with staff, students, families and external stakeholders.
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Ensure confidential and sensitive information is handled appropriately.
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Maintain knowledge of relevant Department policies and communicate updates to administration staff.
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In consultation with the Business Manager and Principal Team support continuous improvement initiatives and administrative process reviews.
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Participate in and promote professional learning and development opportunities.
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Model professionalism, integrity, accountability and ethical practice.
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Contribute positively to the culture and strategic direction of the school.
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Undertake other duties as directed by the principal, consistent with the classification level of the position
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
A written response to each of the Selection Criteria is mandatory.
Up to three referees who are able to comment on your application in relation to the Selection Criteria.
Referees other than those nominated may be contacted by the Panel.
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All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
