In-Demand Administrative assistant Jobs in Coolaroo, Vic

Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
10d
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
13d
Administration Assistant
Victorian Government —Melbourne Western Suburbs VIC
- $69,438 - $76,764 a year
- Part-time
- Leadership
- Employee assistance program
8h
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
10d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
9d
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Clinical Support Officer - Adminstrative Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
2d
Administrator
GREEN GLOBAL TYRE RECYCLING PTY LTD —Laverton North VIC
- From $26 an hour
- Part-time
- Management
- Customer service
- Computer skills
Quick Apply
3d
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
4d
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
Receptionist /Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer skills
10d
Administration Assistant - Casual
Altius Group —Hawthorn VIC
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
9d

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Office Admin / Customer Service

Wabtec -
Melbourne VIC

Quick Apply

Job Details

Full-time

Benefits

Employee rewards program
Birthday leave
Employee assistance program
Insurance services
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Microsoft Office
Xero
Communication skills

Full Job Description

Job Description

What are we offering you?

Port Melbourne location; FREE onsite parking provided!
Training commensurate with experience
Rewards & Recognition Program
Birthday Leave
Discounted health insurance with Medibank
Novated Leasing options
Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers
Access to our Employee Assistance Program

Who will you be working with?

Frauscher Sensor Technology (a Wabtec company) is the leading supplier of axle counter and train detection systems with 500+ employees Globally in over 15 different locations. It’s Australian office, based in Port Melbourne CBD, acts as the primary supply and support facility for the Australian and New Zealand territories.

How will you make a difference?

Our role acts as a professional first point of contact for visitors and stakeholders, the primary focus of the role is ensuring efficient business operations and delivering a high level of support to both customers and internal teams, including reception and office administration duties. There are also aspects of customer service, order processing, commercial administration and general office coordination within a small and collaborative team. The role supports the day-to-day operation of the business through customer engagement, documentation management, travel and event coordination, financial administration and general business support.

Where is the position located?

Port Melbourne, Melbourne VIC

What will your typical day look like?

Perform general administrative and ad-hoc duties as required to support the wider team
Provide reception support including meeting and greeting guests, handling incoming calls, coordinating meeting room bookings, and maintaining a tidy and organised reception area.
Provide administrative support to the Commercial and Compliance teams, contributing to the smooth operation of daily business activities.
Maintain stock control and inventory management to ensure adequate supply levels.
Take full ownership of assigned tasks, ensuring they are completed accurately, efficiently, and within required timeframes, with proactive follow-through.
Support financial administration tasks such as raising quotes, purchase orders, and invoices.
Liaise with Head Office in Austria, ensuring effective communication and coordination across locations.
Coordinate travel arrangements, including bookings, itineraries, and associated logistics.
Prepare management reports, presentations, and other business documentation as required.
Provide project support, including coordination, tracking progress, and managing communications.
Assist with the packing, dispatch, and tracking of goods and materials.
Assist in the planning, coordination, and delivery of internal and external events.
Support the preparation of training materials and coordinate catering for meetings and training sessions.

What do we want to know about you?

Experience in a similar role or dealing with customers is desirable
Working knowledge of accounting systems such as XERO and ERP systems would be beneficial, but not essential.
Knowledge of MS Office including Word, Excel, Outlook and Powerpoint
Strong interpersonal skills.
Ability to work independently with minimal supervision while managing multiple priorities.
Strong communication skills with the ability to engage effectively with stakeholders at all levels.
Highly organised with excellent multitasking and time management capabilities.
Adaptable and able to thrive in a dynamic, team-oriented environment.

We thank all applicants for their interest; each application will receive a response.

We do not accept unsolicited contact from recruitment agencies.

Successful candidates will be required to complete background and criminal history check.

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.

Quick Apply

Refine Your Search

administrative assistant jobs in coolaroo, vic

Office Admin / Customer Service

Administrative Support Officer

Project Coordinator/ Executive Assistant - Education Consulting

Administration Assistant

Administrative Support Officer

Administrator/Office Assistant

Office Admin

Executive Assistant

Executive Assistant

Clinical Support Officer - Adminstrative Assistant

Administrator

Executive Assistant to CFO

Administration Assistant

Administrative Assistant, Real Estate

Executive Assistant

Front Office Assistant Manager

Receptionist /Administration Assistant

Executive Assistant - Group CEO & APAC Leadership Team

Executive Assistant

Administration Assistant - Casual

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