In-Demand Admin assistant Jobs in Malvern, Vic

Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Part-Time Administrative Assistant — NDIS | ShiftCare Experience Essential
Riise Pty Ltd —Melbourne VIC
- $32 - $36 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
1d
Administrative Support Officer
Ambulance Victoria —Burwood East VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
12d
Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
15h
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Office Administrator – Accounts Payable & Accounts Receivable
Megasaw —Dandenong VIC
- $70,000 - $80,000 a year
- Full-time
- Administrative experience
- Computer skills
- Construction experience
Quick Apply
Executive Assistant - Legal and Company Secretary
Siemens —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Receptionist /Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Office Administrator
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Opportunities for advancement
Quick Apply
7d
Administrative Secretary - Monash Audiology (Part-time)
Monash Health —Clayton VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
22h
Administration Assistant
Eastern Health —Wantirna VIC
- Part-time
- Microsoft Excel
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
5d
Administrative Support Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
12d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
8d
Administrative Assistant
St Vincent's Health Australia —Melbourne VIC
- $66,768 - $73,811 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
8d
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
20h
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program

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Office Administrator »

MFS Engineering
Camberwell South VIC

Apply Now

Job Details

$90,000 a year

Qualifications

Management
Microsoft Office
Administrative experience
Organisational skills
Business Administration
Diploma
Business
Communication skills
Office experience

Full Job Description

We’re seeking an Office Administrator to be the backbone of our daily operations, ensuring smooth and efficient office functioning. This role involves managing administrative tasks, supporting our engineers, and maintaining office systems. The ideal candidate will have excellent organizational skills, a proactive attitude, and the ability to handle multiple priorities. Join us and contribute to a supportive workplace where teamwork and professionalism are valued. This position is perfect for someone who thrives in a dynamic role and is committed to excellence in administrative support.

Empower Our Operations

Your tasks and responsibilities will encompass the following, among others:

Oversee daily office operations and ensure a smooth workflow.
Manage office supplies inventory and place orders as necessary to avoid interruptions.
Schedule and coordinate meetings, appointments, and events to support team efficiency.
Provide administrative support to engineers, including document preparation and data management.
Handle incoming calls, emails, and other forms of communication, directing them appropriately.
Maintain a clean and organized office environment to foster a productive workspace.
Assist with the preparation and coordination of presentations and reports as required.
Support HR tasks, such as onboarding new hires and maintaining employee records.
Manage office budgets and expenses, ensuring cost-effectiveness.
Liaise with vendors, service providers, and external partners to maintain office services and equipment.

Qualifications & Expertise:

Diploma or certificate in Business Administration, Office Management, or related field.
Minimum of 5 years’ experience in office administration, preferably within an engineering or technical environment.
Proficiency in Microsoft Office Suite and experience with office management software.
Strong organizational and time-management skills, with a keen attention to detail.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Experience coordinating office events and managing schedules.

Application Process Overview

Joining our team involves a comprehensive three-part evaluation designed to understand your skills, experience, and fit with our culture. Here’s what to expect:

Introductory Job Interview

Kick off with a conversation about your professional journey, your achievements, and what you’re looking for in your next role. This initial meeting helps us get to know each other and see how your aspirations align with our goals.
Practical Discussion

Dive deeper into your technical expertise through a practical discussion. This stage allows us to explore your problem-solving skills and how you approach the challenges typical in our field.
Final Meeting

Conclude with a final meeting to discuss potential pathways forward, expectations, and how you could contribute to our team’s success. It’s also an excellent opportunity for you to ask questions and understand our work environment and culture.

Please note that a social media screening may be included in the process as part of our commitment to ensuring a good match for both parties. Each step may occur on different days, allowing us both ample time to assess the potential fit.

Apply Now

Refine Your Search

admin assistant jobs in malvern, vic

Office Administrator »

Administrator/Office Assistant

Part-Time Administrative Assistant — NDIS | ShiftCare Experience Essential

Administrative Support Officer

Executive Assistant

Office Admin

Office Administrator – Accounts Payable & Accounts Receivable

Executive Assistant - Legal and Company Secretary

Receptionist /Administration Assistant

Office Administrator

Administrative Secretary - Monash Audiology (Part-time)

Administration Assistant

Administrative Support Officer

Executive Assistant

Administrative Assistant

Administrative Assistant

Administration Assistant

Executive Assistant

Executive Assistant

Administrative Assistant - Learning & Teaching

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Your tasks and responsibilities will encompass the following, among others:

Qualifications & Expertise:

Application Process Overview

Introductory Job Interview

Practical Discussion

Final Meeting

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