In-Demand Assistant front office Jobs in Sydney, Nsw

Equity Administrative Assistant, Sydney
Jefferies & Company, Inc. —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
Korn Ferry —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Salesforce
- Microsoft Office
First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards
Firstclass.com.au —Parramatta NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Facilities Assistant
Lander & Rogers —Sydney NSW
- Full-time
- Private practice
- Customer service
- Microsoft Office
- Annual leave
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Community Manager
JLL —Sydney NSW
- Sales
- Microsoft Office
- Organisational skills
- Health insurance
- Parental leave
Assistant Venue Leader
Yo-Chi —Barangaroo NSW
- $65,000 - $76,000 a year
- Weekend availability
- Leadership
Expression of Interest | Residential Property & Communities | Sydney R0193636 Accolade on Gibbons St Sydney, New South Wales Full time
Greystar —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Front desk
Dental Receptionist
National Dental Care —Lane Cove NSW
- $30 - $36 an hour
- Customer service
- Organisational skills
- Front desk
Quick Apply
12d
Assistant Rooms Controller | One Touch Team Leader
SOFITEL —Sydney NSW
- Weekend availability
- Hospitality
- Guest services
- Restaurant experience
- Parental leave
- Employee assistance program
Quick Apply
Assistant Manager - Bell Desk
Park Hyatt Sydney —Sydney NSW
- Full-time
- Microsoft Outlook
- Microsoft Office
- Employee assistance program
Senior Facilities Coordinator
Industrial Light & Magic —Moore Park NSW
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Secondary School Assistant (Bilingual French & English)
Lycée Condorcet Sydney - The International French School —Maroubra NSW
- $37.93 an hour
- Part-time
- Bilingual
Quick Apply
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Leadership
- Communication skills
- Hotel experience
4d
Community Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Sales
- Microsoft Office
- Organisational skills
- Health insurance
- Parental leave
Quick Apply
Admin Manager (Retail)
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Microsoft Excel
- Administrative experience
- AI
- Health insurance
- Parental leave
Quick Apply
Admin Manager (Retail)
JLL —Sydney NSW
- Microsoft Excel
- Administrative experience
- Health insurance
- Parental leave
BBPLC Australia Branch Assistant Vice President
Barclays —Sydney NSW
- Contract
- In-person
- Communication skills
Luxury Cruise Specialists
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program

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Equity Administrative Assistant, Sydney

Jefferies & Company, Inc. -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Data entry
Organisational skills
Financial services
Communication skills

Full Job Description

Role Overview

We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.

Key Responsibilities

Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
Manage diaries and inboxes, coordinating internal and external meetings
Organise meetings, book meeting rooms and arrange catering
Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
Process and manage expenses via Concur, ensuring timely submission and reconciliation
Act as a key point of contact for internal and external stakeholders
Manage team communications, including handling calls, emails and general correspondence
Provide front-of-house support when required, including greeting clients and managing calls
Support the organisation of client meetings, roadshows and events
Maintain accurate records, databases and filing systems, including printing, scanning and e-filing
Track office supplies and order stationery as required
Coordinate couriers and manage incoming and outgoing deliveries
Assist with ad hoc projects, research tasks and broader team initiatives
Provide support to the Corporate Access team where required
Provide cover for front of house as needed

Skills & Experience

Previous experience in an administrative or team assistant role, ideally within financial services
Strong organisational skills with the ability to manage multiple priorities and deadlines
High attention to detail and accuracy, including data entry and record keeping
Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
Experience with Concur or similar expense systems highly regarded
Excellent written and verbal communication skills, with a professional and confident telephone manner
Proven ability to multitask, prioritise and meet strict deadlines

Personal Attributes

Proactive and takes initiative, with a strong sense of ownership
Discreet and trustworthy, with the ability to handle sensitive information
Calm under pressure and adaptable to changing priorities
A team player with a positive, flexible and approachable attitude
Professional, polished and confident in manner

Apply Now

Refine Your Search

assistant front office jobs in sydney, nsw

Equity Administrative Assistant, Sydney

Travel Product Coordinator at First Class Travel

Executive Assistant

First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards

Facilities Assistant

After Hours International Airfare Consultants

Community Manager

Assistant Venue Leader

Expression of Interest | Residential Property & Communities | Sydney R0193636 Accolade on Gibbons St Sydney, New South Wales Full time

Dental Receptionist

Assistant Rooms Controller | One Touch Team Leader

Assistant Manager - Bell Desk

Senior Facilities Coordinator

Secondary School Assistant (Bilingual French & English)

Executive Assistant Manager

Community Manager

Admin Manager (Retail)

Admin Manager (Retail)

BBPLC Australia Branch Assistant Vice President

Luxury Cruise Specialists

I want to receive the latest job alert for assistant front office in sydney, nsw

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