In-Demand Projects administration assistant Jobs in Sydney, Nsw

Administration and CEO Assistant (Sydney)
Islamic Relief Australia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Finance Operations Assistant
Wotton Kearney —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Parental leave
- Employee assistance program
First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards
Firstclass.com.au —Parramatta NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Project Officer
Transport For NSW —Parramatta NSW
- $108,374 - $119,210 a year
- Full-time
- No degree
- Organisational skills
- In-person
8d
Site Assistant
EROS Construction Pty Ltd —Rhodes NSW
- From $56,000 a year
- Full-time
- Administrative experience
- Computer skills
- Construction experience
Quick Apply
6d
Administration Officer - Level 3 - Kids Rehab
NSW Health —Westmead NSW
- $73,915.12 - $76,218.80 a year
- Full-time
- Administrative experience
- Employee assistance program
5d
Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
5d
Full Stack Web Developer (Intern)
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Assistant Accountant
Renewable Energy Systems Limited —Sydney NSW
- Full-time
- Microsoft Excel
- Management
- ERP systems
- Annual leave
- Employee assistance program
Assistant Brand Manager
FERRERO —Sydney NSW
- Marketing
- Research
- Microsoft Office
Receptionist
John Holland —Sydney NSW
- Microsoft Word
- Microsoft Excel
- Organisational skills
- Parental leave
Administration Officer - Level 3 - Kids Rehab
The Sydney Children's Hospitals Network —Sydney NSW
- $73,915.12 - $76,218.80 a year
- Full-time
- Administrative experience
- Employee assistance program
6d
Executive Assistant to Managing Director
Kandeal Projects —Parramatta NSW
- $65,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
Senior Administrator
Sydney Trains —Haymarket NSW
- $107,976 - $124,389 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
1d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
FerrierSilvia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Communication skills
Part-Time Executive Assistant / Marketing Assistant / Project Coordinator to the CEO
MultiConnexions —North Sydney NSW
- $67,780.63 a year
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Work from home
Quick Apply
4d
Senior Executive Assistant
Crown Lands and Public Spaces —Sydney NSW
- $129,464 - $142,665 a year
- Full-time
- Organisational skills
- Communication skills
13d
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Assistant Manager, Guest Experience | Macquarie
Lululemon —Sydney NSW
- Weekend availability
- Management
- Sales
- Administrative experience
- Annual leave
- Employee discount

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Administration and CEO Assistant (Sydney)

Islamic Relief Australia -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Logistics
Microsoft Office
Administrative experience
Communication skills

Full Job Description

Islamic Relief Australia Job Description

POSITION: Administration and CEO Assistant

LOCATION: Sydney, NSW

REPORTING TO: Finance & Operations Manager

EMPLOYMENT STATUS: Full Time

ABOUT ISLAMIC RELIEF:

Islamic Relief is an international relief and development agency striving to alleviate poverty

and suffering around the world regardless of race, political affiliation, gender or belief.

Established in 1984 in response to the widespread famine in Africa, Islamic Relief has

grown to be a well-known and respected aid agency providing disaster relief and

supporting the sustainable development of vulnerable communities in over 40 countries.

Islamic Relief is a member of the UK Disasters Emergency Committee (DEC) and is an

implementing partner for DFID, ECHO, the World Food Programme and UNHCR.

Islamic Relief Australia (IRAUS) is member of the global Islamic Relief group of

collaborating relief organisations that share a common vision, mission, and family identity,

and all of which use the term “Islamic Relief” as part of their organisational name. Islamic

Relief Australia has an annual turnover of approximately $15 million and employs 19 staff

and over 150 volunteers throughout Australia to support local and international

emergency, welfare and development projects, as well as fundraising and advocacy work.

Islamic Relief Australia has a diverse portfolio of humanitarian, welfare and development

projects being directly implemented by Islamic Relief staff and volunteers or through

partnerships with local not-for-profit and community-based organisations. Islamic Relief

Australia is an active member of the Australian Council for International Development

(ACFID) and adheres to the ACFID Code of Conduct which defines minimum standards of

governance, management and accountability of development for non-government

organisations (NGOs).

PURPOSE OF THE POSITION:

This role provides vital administrative and executive support across the organisation. The

post holder will deliver efficient administrative services including logistics, bookings,

procurement, and compliance support, while also providing direct assistance to the CEO to

ensure smooth scheduling, coordination, and follow-up on executive priorities. The role also

supports the Finance & Operations Manager in maintaining effective systems, compliance

processes, and day-to-day operations.

KEY ACCOUNTABILITIES:

The job holder is accountable for fulfilling his or her roles and responsibilities in line with

Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of

colleagues and staff.

Administration & Logistics:

Manage travel bookings, venue arrangements, and logistics for meetings, events, and staff

travel.

Provide day-to-day office administration, including supplies, correspondence, and filing

systems.

Coordinate procurement processes in line with policies, ensuring best value and

compliance.

Support organisational compliance requirements (e.g., WHS, contracts, ACNC/ACFID

obligations).

CEO Assistance:

Provide executive support to the CEO, including diary management, scheduling, and

correspondence.

Prepare agendas, minutes, and follow-up actions for Executive and Board meetings.

Coordinate with internal and external stakeholders on behalf of the CEO.

Handle confidential information with discretion and professionalism.

Compliance & Governance Support:

Assist in maintaining accurate records for audits, policies, and regulatory requirements.

Support Board governance processes, including preparing papers, maintaining registers,

and tracking compliance.

Assist in coordinating training and governance development initiatives.

Organisational Support:

Provide administrative support to Finance & Operations and other teams as required.

Assist with the implementation and monitoring of organisational systems and processes.

Ensure policies and procedures are followed through procurement, travel, and compliance

activities.

Contribute to organisational culture by supporting collaboration, professionalism, and

continuous improvement.

PERSON SPECIFICATION:

It is essential that the post holder shows a good understanding and sympathy with the

Islamic values and principles as well as commitment to Islamic Relief’s vision and mission.

Essential Criteria:

Strong administrative experience, ideally in a not-for-profit or professional services

environment.

Excellent organisational and time-management skills, with attention to detail.

Strong written and verbal communication skills.

Demonstrated ability to handle confidential information with integrity.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office systems.

Ability to manage multiple tasks, prioritise under pressure, and meet deadlines.

Commitment to Islamic Relief’s vision, mission, and values.

Desirable:

Experience supporting senior executives or boards.

Knowledge of procurement and compliance processes in the not-for-profit sector.

Familiarity with ACFID Code of Conduct, ACNC requirements, and best governance

practice.

Previous experience in logistics, travel coordination, or event management.

VALUES & CULTURE:

The post holder will be expected to uphold Islamic Relief’s core values of Sincerity (Ikhlas),

Excellence (Ihsan), Compassion (Rahma), Social Justice (Adl), and Custodianship (Amana) at

all times.

Apply Now

Refine Your Search

projects administration assistant jobs in sydney, nsw

Administration and CEO Assistant (Sydney)

Finance Operations Assistant

First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards

Project Officer

Site Assistant

Administration Officer - Level 3 - Kids Rehab

Office Administrator & Personal Assistant

Full Stack Web Developer (Intern)

Assistant Accountant

Assistant Brand Manager

Receptionist

Administration Officer - Level 3 - Kids Rehab

Executive Assistant to Managing Director

Senior Administrator

Executive Assistant - Travel & Business Operations

Executive Assistant

Part-Time Executive Assistant / Marketing Assistant / Project Coordinator to the CEO

Senior Executive Assistant

Travel Product Coordinator at First Class Travel

Assistant Manager, Guest Experience | Macquarie

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