In-Demand Administration assistant / Jobs in Melbourne, Vic

Administrative Assistant Tech Schools
Melbourne Polytechnic —Epping VIC
- $63,689 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
3d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Executive Assistant
Melbourne Private Hospital —Melbourne VIC
- $40 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Ops Senior Admin Assistant
UPS —Tullamarine VIC
- Full-time
- Research
- Analysis skills
- Communication skills
Senior Administration Assistant
ASDAM Group —Moorabbin VIC
- $85,000 - $95,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Migration Administrative Assistant
B.Smart Education Consultants —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
9d
Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
8d
Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Receptionist/Administration Assistant, ILSC & Greystone College Melbourne
ILSC Education Group —Melbourne VIC
- Full-time
- Marketing
- Customer service
- University
Quick Apply
9d
Administrative Clerk
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Excel
- Customer service
- Data entry
- Health insurance
- Employee assistance program
Executive Assistant
Sportsbet —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- AI
- Annual leave
- Parental leave
Administration Assistant and Office Manager
Emnmanuel College —Altona North VIC
- Full-time
- Administrative experience
- University
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Reception/Administrative Assistant
Eastern Health —Richmond VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Executive Assistant to CEO & Office Manager
ToyMonster International —St Kilda VIC
- $90,000 - $110,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Employee discount
Quick Apply
23h
Executive Assistant
The Commons —Melbourne VIC
- Full-time
- Google Suite
- Organisational skills
- Communication skills
- Parental leave
Quick Apply
Office Administrator
iPadel Melbourne Pty Ltd —Reservoir VIC
- $49,900.00 - $86,613.86 a year
- Part-time
- Administrative experience
- In-person
- Office experience
Quick Apply
4d
Administrative Assistant – First Nations Health Research
La Trobe University —Bundoora VIC
- From $68,093 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
3d
Executive Assistant
Deakin University —Melbourne VIC
- $100,128 - $108,130 a year
- Full-time
- Hybrid work
- University
- Communication skills
- Parental leave
- Employee discount
9d
Administration Assistant - 12 month FTC
ERM Group —Melbourne VIC
- Full-time
- Microsoft Office
- In-person
- Communication skills
3d

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Administrative Assistant Tech Schools

Melbourne Polytechnic -
Epping VIC

Apply Now

Job Details

Full-time
$63,689 a year
3 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
Quality assurance
Organisational skills
SharePoint
MailChimp
Working with Children Check
Drafting
Communication skills

Full Job Description

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

Vacancy Number: #361
Position Title: Administrative Assistant Tech School
Employment Type: Ongoing
FTE / Hours: Full-Time – 1.0 (38 hours per week)
Department: Education Design, Innovation and Services – Tech Schools
Location: Epping
Award / Agreement: Melbourne Polytechnic Academic and Professional Staff Agreement 2025 (PACCT)
Classification Level: PACCT Level 3.1
Salary: $63,689 per annum, plus superannuation
Applications Close: Tuesday, 28 July 2026

Job Summary

Provide high-quality administrative support to the Tech School, supporting student engagement, stakeholder communication and the effective delivery of Tech School programs.

Why You'll Love Working Here

Melbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years. Our people play a vital role in supporting students, industries and communities across Victoria.

In this role, you’ll enjoy:

Meaningful work that supports education, training, innovation and student success
A supportive and collaborative team environment
Flexible work arrangements, where applicable
Exposure to diverse programs, systems and continuous improvement initiatives
A values-driven organisation committed to inclusion, wellbeing and quality

About the Role

Reporting to the Director, Whittlesea Tech School, this role works as part of the dynamic Tech School team, working in a flexible and collegiate manner to ensure policies and procedures are implemented and that efficient and effective administration is provided.

You will support the communication and organisational needs of the Tech School, working closely with students, partner schools, industry and other stakeholders. The role contributes to sharing and promoting Tech School programs and the achievements of young people across Melbourne's north while delivering professional, responsive administrative support.

This position suits someone with strong administrative, organisational and customer service skills who enjoys working collaboratively and building positive relationships with a diverse range of stakeholders.

What You'll Do

Assist in the administration of student engagement activities, including enquiries, program information, bookings, follow-up enquiries and the collection of feedback data
Provide high-level customer service to internal and external clients, ensuring enquiries are responded to in a timely manner with tact, diplomacy andaccurate information
Provide general administrative support, including correspondence, mail merges, meeting administration, secretariat duties, database maintenance, data collation and reporting
Assist with office resource management, procurement, purchase administration, prompt payments and processing tax invoices
Maintain accurate filing and archiving systems, both electronic and hard copy, in accordance with Institute policies and quality assurance requirements
Use a range of software including Outlook, Microsoft Word, Excel, SharePoint and Mailchimp
Assist in the production and administration of social and print media communications for the Tech School
Provide administrative support for events, meetings, tours and training activities
Provide confidential administrative assistance to the Tech School Executive Director and Directors
Collaborate with Tech School staff to support consistent administrative systems and participate in projects and continuous improvement initiatives

What You'll Bring

Essential

Appropriate vocational or other qualifications and/or extensive experience in administrative support roles
Demonstrated high standard of administrative and organisational skills, including document presentation, drafting, formatting, spreadsheet development, database maintenance and administrative systems
Excellent written, verbal and interpersonal communication skills, with the ability to communicate and liaise effectively with internal and external stakeholders
Demonstrated organisational and problem-solving skills, with the ability to prioritise work, meet deadlines, use tact and diplomacy, maintain confidentiality and respond flexibly to changing priorities
Demonstrated ability to work effectively both independently and as part of a team
Demonstrated knowledge of and commitment to Occupational Health and Safety, Anti-Discrimination, Quality Assurance and Continuous Improvement principles

Desirable

Experience supporting student engagement, events or educational programs
Experience using Microsoft Office, SharePoint, Mailchimp and database systems

Qualifications & Mandatory Checks

Appointment to this position is subject to meeting the qualification requirements (where applicable) and the successful completion of all mandatory employment checks.

Qualifications

To be considered for this role, applicants must hold relevant qualifications and/or equivalent experience aligned to the requirements of the role, as outlined in the Position Description.

Mandatory Checks

Appointment to this position is subject to the successful completion of all mandatory employment checks.

You must hold, or be eligible to obtain:

A valid Victorian Working with Children Check (Employee)
A National Police Check
Any other role-specific employment, regulatory or safety checks required for the position

How To Apply

through Melbourne Polytechnic’s careers portal. You will be able to view the full Position Description and upload your documents online.

Please ensure you:

Complete all pre-screening questions
Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills and experience align with the role

File Requirements:

Maximum file size: 2MB per document
Preferred format: PDF (Word .doc or .docx accepted)
Avoid special characters in file names (e.g. ! @ # % *)

What Happens Next

Our selection process may include:

An interview (in person or via Microsoft Teams)
Reference checks
Employment and qualification verification

We aim to provide a respectful and timely recruitment experience for all applicants.

Questions?

For further information, please contact the Recruitment Team via [email protected]

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We value the knowledge, skills and perspectives of Aboriginal and Torres Strait Islander peoples and strongly encourage applications from First Nations candidates. We also welcome applications from people with disability, people from culturally diverse backgrounds, women in underrepresented areas, and people of all genders, gender identities, sexual orientations and LGBTQIA+ communities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.

Apply Now

Refine Your Search

administration assistant / jobs in melbourne, vic

Administrative Assistant Tech Schools

Administrator/Office Assistant

Executive Assistant

Ops Senior Admin Assistant

Senior Administration Assistant

Migration Administrative Assistant

Executive Assistant & Project Support Officer

Administration Assistant

Receptionist/Administration Assistant, ILSC & Greystone College Melbourne

Administrative Clerk

Executive Assistant

Administration Assistant and Office Manager

Office Administrator »

Reception/Administrative Assistant

Executive Assistant to CEO & Office Manager

Executive Assistant

Office Administrator

Administrative Assistant – First Nations Health Research

Executive Assistant

Administration Assistant - 12 month FTC

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Job Summary

Why You'll Love Working Here

About the Role

What You'll Bring

Essential

Desirable

File Requirements:

What Happens Next

Questions?

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