In-Demand Team administrator Jobs in Mulgrave, Vic

Administration & Business Support Coordinator
Executive Personal Concierge —Camberwell VIC
- $38 - $45 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
1d
Receptionist
Fulton Hogan —Noble Park North VIC
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Parental leave
13d
Warranty Administrator - Nissan
Recoveriescorp —Mulgrave VIC
- Full-time
- Customer service
- Case management
- Organisational skills
- Paid training
System Administrator
Oasis Services Australia Pty Ltd —Preston VIC
- $100,000 - $115,000 a year
- Full-time
- Hybrid work
- Microsoft Access
- Management
- Administrative experience
Quick Apply
Purchasing Administrator
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Microsoft Office
- Communication skills
- Time management
15h
Expression of Interest - Systems Administrator - TSPV
Leidos —Scoresby VIC
- Full-time
- Management
- Databases
- Administrative experience
- Annual leave
IT Support & Business Systems Officer - Systems Administrator
ROSSAN DISTRIBUTORS PTY LTD —Murrumbeena VIC
- $80,000 - $84,000 a year
- Full-time
- Computer Science
- ERP systems
- Microsoft Office
Quick Apply
6d
Claims Consultant, AusSuper
TAL —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Analysis skills
Quick Apply
Project Administrator
Woods & Co —Melbourne VIC
- $90,000 a year
- Call employer
- Microsoft Office
- Administrative experience
- Organisational skills
7h
Administration Support Officer Allied Health
Inspiro —Melbourne VIC
- $15,990 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
19h
Accounts Payable Administrator
Matthews Australasia Pty Ltd —Scoresby VIC
- Full-time
- Hybrid work
- ERP systems
- Microsoft Office
- Employee assistance program
Quick Apply
3d
House and Land Administrator
Woods & Co —Melbourne VIC
- $90,000 a year
- CRM software
- Administrative experience
- Construction experience
- Work from home
7h
Contract Administrator
Woods & Co —Melbourne VIC
- $170,000 a year
- Call employer
- Management
- Administrative experience
- Construction experience
7h
Warranty Administrator
JAS —Mount Waverley VIC
- Full-time
- Management
- Customer service
- ERP systems
Quick Apply
1d
Receptionist & Administration Officer
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
5d
Weblogic Administrator
Duxxel Pty Ltd —Melbourne VIC
- From $120,000 a year
- Contract
- Hybrid work
- Serving
- Analysis skills
Quick Apply
1d
Business Coordinator/Administrator
SPIE —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Ward Clerk - Unit 2, Inpatient Psychiatric Unit
Monash Health —Dandenong VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
7d
Contract Administrator - Expression of Interest
Built Holdings —Melbourne VIC
- Full-time
- Administrative experience
- Parental leave
7d
HR Operations Administrator
Brenntag Australia Pty. Ltd. —Bayswater VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Administrative experience
- Life insurance
Quick Apply

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Administration & Business Support Coordinator

Executive Personal Concierge
Camberwell VIC

Quick Apply

Job Details

Casual
$38 - $45 an hour
1 day ago

Benefits

On-the-job training

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Canva
Driver Licence
Communication skills

Full Job Description

About Executive Personal Concierge

Executive Personal Concierge is a growing Melbourne-based business providing personalised concierge, administration and lifestyle support services to seniors, families, busy professionals and businesses.

We pride ourselves on providing exceptional service with professionalism, reliability and genuine care.

As our business continues to grow, we are looking for a capable, organised and proactive person to join our team and grow with us.

This is much more than a traditional administration position.

We are looking for someone who wants to learn our business, help us develop better systems, take ownership of responsibilities and, over time, help create and grow their own role within Executive Personal Concierge.

For the right person, there is genuine opportunity for this position to develop into an Office Management / Business Operations role.

About the Role

Working primarily from our Camberwell office, you will work closely with the Directors and assist with the day-to-day administration, organisation and coordination of the business.

Initially, you will learn how our business operates, get to know our clients and team and assist us with keeping everything organised and moving.

As your knowledge and confidence grow, we would like you to gradually take greater ownership and responsibility for the day-to-day running of the office.

We want someone who can see what needs to be done, use initiative, follow things through and help us continually improve the way we operate.

Your responsibilities may include:

Managing emails, incoming calls and correspondence
Organising diaries, appointments and schedules
Coordinating client services and requests
Following up clients, staff, suppliers and service providers
Assisting with staff scheduling and coordination
Preparing letters, reports and business documents
Maintaining client records and databases
General office administration and filing
Assisting with invoicing and administrative processes
Researching products, services and information for clients
Following up new client enquiries
Assisting with new client onboarding
Assisting with social media, newsletters and marketing
Helping develop and improve office systems and procedures
Keeping track of outstanding tasks and ensuring things are followed through
Providing PA and administrative support to the Directors
Helping identify opportunities to improve and grow the business
Occasionally running local errands for clients
Collecting or delivering items to clients when required
Assisting with other practical client requests from time to time

Growing Into the Role

One of the most important aspects of this position is its potential to grow.

We are not looking for someone who simply wants to be given a list of administration tasks each day.

We would like the successful person to gradually take greater responsibility for areas such as:

Day to day office coordination
Client service administration
Staff scheduling and communication
Following up outstanding work
Developing and maintaining office systems
Establishing procedures as the business grows
Coordinating priorities across the business
Supporting the Directors with business operations
Helping ensure our high standard of client service is maintained
Taking greater responsibility for the smooth day-to-day running of the office

For the right person, there is genuine scope to make this position their own and grow into a trusted management role within the business.

About You

You may have experience as an Administrator, Personal Assistant, Executive Assistant, Office Coordinator or Office Manager, or you may be ready to take the next step in your career.

We are looking for someone who:

Is highly organised and dependable
Is proactive and confident using initiative
Has excellent attention to detail
Is warm, friendly and professional
Enjoys helping people
Takes ownership and follows things through
Can confidently manage multiple priorities
Is comfortable taking responsibility
Works well independently and as part of a small team
Has excellent written and verbal communication skills
Is confident communicating with clients of all ages
Is caring, patient and respectful when assisting our senior clients
Maintains confidentiality and professionalism
Is confident using technology and learning new systems
Is comfortable working closely with the Directors of a growing business
Wants to contribute ideas and help improve the way things are done

Experience with Microsoft Outlook, Word and Excel is important.

Experience with Canva, social media, newsletters, marketing or small business administration would be an advantage but is not essential.

Essential Driver Licence Requirement

A full, current Australian Driver Licence is essential for this position.

The successful applicant will occasionally be required to undertake local client errands, collect or deliver items and assist with practical client requests outside the office.

Applicants without a full Australian Driver Licence will not be considered.

What We Offer

$38-$45 per hour, depending on experience
Casual position initially
Flexible hours by agreement
Primarily office-based in Camberwell
Varied and interesting work where no two days are quite the same
Opportunity for increased hours as the business grows
Opportunity to help create and shape your own position
Genuine potential to progress into an Office Management / Business Operations role
On-the-job training and support
Close involvement with the Directors
A friendly, supportive and professional working environment
The opportunity to become an important part of a growing Melbourne business

The Person We're Hoping to Find

At Executive Personal Concierge, the person and their attitude are just as important to us as their experience.

We're looking for someone who doesn't simply wait to be told what to do.

We want someone who notices what needs attention, takes ownership, follows things through and is comfortable saying:

“Leave that with me I'll take care of it.”

Someone who wants to learn our business, build relationships with our clients and team, help us become more organised and efficient, and ultimately grow into a trusted and important member of Executive Personal Concierge.

If you're looking for a position you can grow with and make your own, we'd love to hear from you.

Apply Now

Please submit your resume together with a brief cover letter telling us about yourself, your previous experience and why you believe you would be a great fit for Executive Personal Concierge.

Pay: $38-$45 per hour, depending on experience

Work Location: In person Camberwell, VIC

Licence: Full, current Australian Driver Licence Essential

Work Rights: Applicants must have the right to work in Australia.

Only shortlisted applicants will be contacted.

Pay: $38.00 – $45.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

team administrator jobs in mulgrave, vic

Administration & Business Support Coordinator

Receptionist

Warranty Administrator - Nissan

System Administrator

Purchasing Administrator

Expression of Interest - Systems Administrator - TSPV

IT Support & Business Systems Officer - Systems Administrator

Claims Consultant, AusSuper

Project Administrator

Administration Support Officer Allied Health

Accounts Payable Administrator

House and Land Administrator

Contract Administrator

Warranty Administrator

Receptionist & Administration Officer

Weblogic Administrator

Business Coordinator/Administrator

Ward Clerk - Unit 2, Inpatient Psychiatric Unit

Contract Administrator - Expression of Interest

HR Operations Administrator

I want to receive the latest job alert for team administrator in mulgrave, vic

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