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Project Controller / Coordinator

Fennec Services Pty Ltd
Brisbane QLD

Apply Now

Job Details

Full-time

Qualifications

Xero
Administrative experience
Organisational skills
Construction experience
Communication skills

Full Job Description

Project Controller / Coordinator

Recruited by Fennec Services on behalf of Altiorem Solutions Pty Ltd — Remote / Flexible | Full-Time

About the Opportunity

Fennec Services is recruiting on behalf of their client, Altiorem Solutions Pty Ltd. Altiorem provides construction project management and administration services to small and medium construction businesses across Queensland. They work closely with their clients' operations — handling the coordination, documentation, scheduling, and reporting that keeps projects running smoothly — backed by their own purpose-built platform.

The Role

You'll be the central point of awareness across a portfolio of active construction projects. This is a coordination-first role — you don't need to be on the tools, but you need to know every project inside out. If something is slipping, you'll catch it. If something needs actioning, you'll get it moving.

What You'll Do

Monitor a live portfolio of small-to-medium construction projects and keep all records current
Manage contracts, variations, and RFIs — preparing, tracking, and following through to resolution
Track timelines, flag scheduling conflicts, and coordinate crew, equipment, and subcontractor availability
Manage purchase orders, track project costs, and escalate budget concerns early
Prepare and maintain project documentation — CANs, SWMSs, drawings, quality and compliance records
Oversee crew planning and timecard review and authorisation
Prepare job reports, invoices (via Xero), and daily/weekly performance summaries
Manage client-facing communications around quotes, variations, RFIs, and project updates

What We're Looking For

Experience in construction project administration, coordination, or contract management
Solid understanding of how construction projects are run — contracts, variations, documentation, sequencing, crew management
Strong organisational skills with the ability to juggle multiple projects simultaneously
Comfortable working across cloud-based systems and digital workflows
Clear, professional written communication
Self-directed and proactive — you don't wait to be told something is wrong

Why Altiorem

Flexible, remote-friendly working arrangements
Variety across a diverse portfolio of construction projects and clients
Be part of a growing business that genuinely values sharp, reliable operators

Apply Now

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