In-Demand Administration Jobs in Officer, Vic

Admin/Receptionist
AB Nurses Support Services —Pakenham VIC
- From $52,880 a year
- Full-time
- Administrative experience
- Recruiting
- Organisational skills
Quick Apply
6d
Experienced Part-time Medical Receptionist
Rise Medical Centre Officer —Officer VIC
- $25 - $32 an hour
- Part-time
- Medical office experience
- Front desk
- In-person
Quick Apply
23h
Medical Receptionist / Administrator — Part Time (18 hrs) | Physiotherapy Clinic
Physio On —Officer VIC
- From $30 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick Apply
8d
Receptionist/Administrator
Internal Sunshine —Beaconsfield VIC
- $27 - $32 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick Apply
5d
Administrative Assistant
Gap property services —Cranbourne West VIC
- $55,000 - $60,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
Quick Apply
7d
Medical Receptionist
Southeast Endocrine Associates —Narre Warren VIC
- $26 - $35 an hour
- Part-time
- Medical office experience
- Data entry
- In-person
Quick Apply
5d
Accounts and Administration Assistant
Dynamis Material Handling and Construction —Seaford VIC
- From $60,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick Apply
14h
Part Time Receptionist
Complete Care Physio Health Group —Hampton Park VIC
- $27 - $35 an hour
- Part-time
- Customer service
- Medical office experience
- Computer skills
Quick Apply
5d
Administrative Officer - Emergency Medicine
Monash Health —Berwick VIC
- Part-time
12d
Dental Receptionist
Impression Dental Group —Pakenham VIC
- Part-time
- Front desk
F&T Production & Admin Support TM - Hallam VIC
Bunnings —Hallam VIC
- Customer service
- Microsoft Office
- Administrative experience
- Parental leave
1d
Administration Officer
Cleanaway —Dandenong VIC
- Full-time
8d
Reception Administration
The Victorian Aboriginal Child Care Agency (VACCA) —Dandenong VIC
- $54,438 - $58,193 a year
- Full-time
- Customer service
- Administrative experience
- Parental leave
6d
Admin & Sales Support
Dynasty Signs —Dandenong VIC
- $25 - $28 an hour
- Part-time
- In-person
- Communication skills
Quick Apply
Senior Dental Receptionist / Practice Manager
Woodleigh Waters Dental —Berwick VIC
- $36 - $40 an hour
- Part-time
- Management
- Front desk
- In-person
Quick Apply
7d
Receptionist / Administrator
Hitachi Construction Machinery —Dandenong VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Parental leave
- Employee assistance program
16h
Admin Scheduler (Entry Level Opportunity)
O'Brien Electrical and Plumbing —Rowville VIC
- Urgently hiring
- Administrative experience
- Communication skills
- Time management
2d
Experienced Medical Receptionist / Administrator
Wellness on Wellington —Rowville VIC
- From $27.80 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick Apply
8d
Office Manager
Asiatic Pantry —Carrum Downs VIC
- $80,000 - $90,000 a year
- Full-time
- Management
- Microsoft Office
- In-person
- Employee discount
Quick Apply
Executive Assistant
Daniels Health —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick Apply

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Admin/Receptionist

AB Nurses Support Services
Pakenham VIC

Quick Apply

Job Details

Permanent | Full-time
From $52,880 a year
6 days ago

Benefits

Visa sponsorship

Qualifications

Administrative experience
Recruiting
Organisational skills
Computer skills
Business requirements
Leadership
Communication skills

Full Job Description

About the Role

AB Nurses Support Services is seeking a highly organised, professional and motivated NDIS Administration & Workforce Coordinator to join our team.

The successful candidate will be responsible for supporting the day-to-day administration of our NDIS services, coordinating support workers, preparing and managing staff rosters, recruiting suitable support workers, communicating with participants and workers, and ensuring services are delivered efficiently and professionally.

This is a client-focused role requiring excellent communication, strong organisational skills and the ability to work in a fast-paced NDIS environment.

Key Responsibilities

Manage day-to-day NDIS administration and office tasks.
Prepare, coordinate and update support worker rosters according to participant needs.
Contact support workers regarding available shifts and confirm their availability.
Recruit and onboard suitable support workers.
Conduct phone screening and initial interviews with potential candidates.
Match suitable support workers with participants based on their needs, skills, experience and availability.
Regularly communicate with participants, families, support workers and other stakeholders.
Manage staff availability, cancellations, shift changes and replacement staff.
Follow up unfilled shifts and ensure participant services are appropriately covered.
Maintain accurate staff and participant records.
Assist with NDIS documentation, service agreements, progress notes and other administrative requirements.
Monitor staff compliance, including required qualifications, checks, training and documentation.
Respond professionally to incoming calls, emails and enquiries.
Maintain confidentiality and comply with NDIS privacy and safeguarding requirements.
Assist management with general workforce and administrative duties.
Support the team with improving workforce coordination and service delivery processes.

Essential Skills & Experience

The ideal candidate will have:

Previous experience in NDIS, disability, healthcare, community services or workforce/recruitment administration.
Strong understanding of NDIS service delivery and participant requirements.
Excellent telephone and communication skills.
Confidence speaking with clients, families and support workers.
Experience with staff rostering and workforce coordination.
Recruitment or staffing agency experience is highly desirable.
Excellent computer and administration skills.
Strong attention to detail and organisational skills.
Ability to manage multiple tasks and priorities.
Professional email and written communication skills.
Ability to work independently as well as part of a team.
A professional, friendly and client-focused approach.

Recruitment & Workforce Responsibilities

A major part of this position will involve recruiting and coordinating support workers.

You will be responsible for:

Advertising available support-worker positions.
Calling and screening applicants.
Conducting initial interviews.
Checking availability and suitability.
Coordinating onboarding requirements.
Maintaining a workforce database.
Filling participant shifts.
Creating and maintaining weekly rosters.
Calling workers to confirm shifts.
Finding replacement workers when required.
Building a reliable pool of suitable support workers.

Working Hours

The role may initially be offered on a casual basis, with the opportunity to transition into an ongoing/full-time position based on performance, business requirements and mutual suitability.

3-Month Trial Period

A 3-month trial/probation period will apply. During this period, performance will be assessed based on:

Reliability and attendance
Communication skills
Quality of administration
Rostering accuracy
Recruitment performance
Ability to fill shifts
Client service
Professionalism
Ability to work independently
Understanding of NDIS requirements

Sponsorship Opportunity

Sponsorship may be available for a suitable candidate, subject to the candidate meeting all relevant eligibility requirements and the applicable Australian visa and sponsorship requirements. Sponsorship is not guaranteed and will be considered based on skills, experience, performance and business requirements.

What We Offer

Supportive and professional working environment
Opportunity to develop a career within the NDIS sector
Ongoing employment opportunity for the right candidate
Opportunity to progress into a senior workforce/administration role
Potential sponsorship opportunity for a suitable candidate
Training and support during the initial 3-month period

Pay: From $52,880.00 per year

Benefits:

Visa sponsorship

Work Location: In person

Quick Apply

Refine Your Search

administration jobs in officer, vic

Admin/Receptionist

Experienced Part-time Medical Receptionist

Medical Receptionist / Administrator — Part Time (18 hrs) | Physiotherapy Clinic

Receptionist/Administrator

Administrative Assistant

Medical Receptionist

Accounts and Administration Assistant

Part Time Receptionist

Administrative Officer - Emergency Medicine

Dental Receptionist

F&T Production & Admin Support TM - Hallam VIC

Administration Officer

Reception Administration

Admin & Sales Support

Senior Dental Receptionist / Practice Manager

Receptionist / Administrator

Admin Scheduler (Entry Level Opportunity)

Experienced Medical Receptionist / Administrator

Office Manager

Executive Assistant

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