In-Demand Hr coordinator Jobs in Parramatta, Nsw

Senior Medical Receptionist & Practice Administrator
Familywise Medical Practice —Castle Hill NSW
- From $29.45 an hour
- Part-time
- Management
- Administrative experience
- Clinic
Quick Apply
1h
Talent Acquisition Coordinator
Linesight —Sydney NSW
- Part-time
- Hybrid work
- Human resources
- Recruiting
- Communication skills
7d
People & Culture Coordinator
NOVOTEL —Wolli Creek NSW
- Part-time
- Microsoft Office
- Administrative experience
- Human resources
Quick Apply
People & Organisational Culture Coordinator
Soda Talent Solutions —Sydney NSW
People & Culture Coordinator- APAC
3P Learning —Leichhardt NSW
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Recruiting
- Annual leave
Quick Apply
6d
People and Culture Coordinator
IREN —Sydney NSW
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
People & Culture Coordinator
Maddocks —Sydney NSW
- Full-time
- Communication skills
- Health insurance
- Parental leave
People Coordinator
Omnicom Group —Sydney NSW
- Full-time
- Communication skills
12d
Recruitment Coordinator
CoStar Group —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
People & Culture Executive
PULLMAN —Sydney NSW
- $73,000 - $78,000 a year
- Full-time
- Hospitality
- Management
- Communication skills
Quick Apply
12d
People and Culture Coordinator
GMP —Sydney NSW
- Full-time
- Organisational skills
- Communication skills
Quick Apply
22h
WHS Coordinator
El Jannah HQ —Sydney Olympic Park NSW
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Hospitality
- CPR Certification
- Microsoft Office
Quick Apply
Safety Advsior/Coordinator
Yunex Traffic —Rydalmere NSW
- Full-time
- Writing skills
- Construction experience
- Communication skills
People & Culture Coordinator
Healius Corp. —Sydney NSW
- Full-time
- Administrative experience
- Bachelor's degree
- Human resources
- Health insurance
- Employee assistance program
People & Culture Coordinator
APG & Co —Mascot NSW
- Full-time
- Microsoft Office
- Recruiting
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
1d
Recruitment Coordinator
Domain Group —Pyrmont NSW
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
14d
HR Operations Specialist
Paramount —Pyrmont NSW
- Full-time
- Microsoft Excel
- Management
- Microsoft Office
- Annual leave
Part-Time Compensation & Benefits Coordinator
L'OCCITANE en Provence —North Sydney NSW
- Part-time
- Microsoft Excel
- Analysis skills
- AI
Quick Apply
Return to Work (RTW) Coordinator
Ability Group —Lane Cove NSW
- Call employer
- Microsoft Office
- Communication skills
- Time management
- Annual leave
- Referral program
Workplace Experience Coordinator - APAC
Nexxen —Sydney NSW
- Full-time
- Administrative experience
- Data entry
- Communication skills
Quick Apply

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Senior Medical Receptionist & Practice Administrator

Familywise Medical Practice
Castle Hill NSW

Quick Apply

Job Details

Part-time
From $29.45 an hour
1 hour ago

Qualifications

Management
Administrative experience
Medical receptionist
Medical administration
Analytics

Full Job Description

About Us

Familywise Medical Practice is a well-established, busy general practice serving the Castle Hill community. Our team of GPs, nurses and allied health professionals deliver high-quality, patient-centred care to families and individuals across the Hills District. We're a mixed-billing practice that values a positive team culture, professional development and staff who take pride in keeping the practice running smoothly.

The Opportunity

We're looking for an experienced Senior Medical Receptionist ready to step into a hands-on hybrid role — combining frontline patient care with dedicated practice administration support.

This permanent part-time position (2 days per week, approximately 16 hours) offers genuine variety, real responsibility, and the chance to become a trusted long-term member of our team.

We need someone flexible and willing to increase hours to cover the reception team during peak leave periods. This isn't a casual short-shift fill-in — we want someone who genuinely gets to know our practice, our people and our patients.

What Makes This Role Different

Genuine variety — meaningful admin and operational work alongside reception
Work directly with the Practice Owner and Office Manager
Involvement with Cubiko practice analytics and data-driven operations
A pathway to increase hours and become the go-to team member during busy periods
Supportive team in a well-respected, established Hills District practice

What You'll Do

Day 1 — Senior Medical Reception

Manage patient bookings, cancellations and appointment schedules
Answer and triage incoming telephone enquiries
Patient check-in, check-out and account processing
Process Medicare, private, DVA and WorkCover patient accounts
Manage incoming correspondence, referrals and documentation
Maintain accurate patient demographic information
Support doctors, nurses and allied health practitioners
Handle complex or sensitive patient interactions professionally
Monitor appointment books and identify booking or workflow issues
Mentor and assist junior reception staff
Ensure reception procedures and privacy requirements are followed

Day 2 — Practice Administration & Operations

Provide administrative support to the Practice Owner and Office Manager
Run and interpret Cubiko practice analytics reports — appointments, billing, provider activity and clinical metrics
Identify trends, flag issues and present data summaries to management
Maintain practice policies, procedures and administrative documentation
Assist with staff rosters, leave records and timesheet administration
Maintain staff files, registrations and mandatory training records
Monitor outstanding tasks and follow up to completion
Assist with recruitment administration and staff onboarding/offboarding
Coordinate contractors, maintenance and service providers
Maintain office and practice supplies

Billing & Accounts

Review and follow up outstanding patient and third-party accounts
Assist with Medicare billing, rejected claims and DVA/WorkCover reconciliations
Investigate billing discrepancies and escalate to management

WHS, Accreditation & Compliance

Act as the practice WHS Coordinator — maintain registers, conduct safety inspections, manage incident reports
Share Fire Warden / Emergency Coordinator responsibilities
Assist with RACGP/AGPAL accreditation — documentation, audits, policy reviews, staff training records
Monitor CPR and mandatory training expiry dates
Maintain patient feedback and complaints records and follow up agreed actions

Quality Improvement

Identify and implement improvements to reception workflows and internal systems
Support quality-improvement activities and new procedure implementation

What We're Looking For

Proven experience in medical reception, preferably in a general practice setting
Experience with Best Practice or similar practice management software
Exposure to or willingness to learn Cubiko practice analytics
Strong understanding of Medicare, DVA and WorkCover billing
Confidence working with data and practice performance reports
Excellent organisational, time-management and administrative skills
Strong attention to detail and ability to follow tasks through independently
Professional, confident communication with doctors, staff, patients and external providers
Understanding of patient privacy, confidentiality and general practice compliance
Flexibility to increase hours to cover team leave when required — this is essential

Highly Regarded

Previous experience as a practice administrator, senior receptionist or clinic coordinator
Candidates with a background in HR will be highly preferred
WHS, accreditation or compliance experience in a healthcare setting
Fire Warden training (or willingness to undertake)
Experience supporting a practice owner or operations manager directly

Is This You?

This role suits someone who has outgrown a standard reception position and wants more — without moving away from the clinical environment they enjoy. You see what needs to be done, take initiative, and follow things through without being asked twice. You're comfortable with data and reports, and equally comfortable managing a full waiting room.

What We Offer

Competitive hourly rate commensurate with experience (minimum $29.45/hr, MA000027 Level 4)
Permanent part-time position with genuine long-term opportunities
Friendly, supportive team in a well-run, established practice
Access to Cubiko analytics and exposure to practice management at a strategic level
Training and professional development support
Hills District location — Castle Hill, NSW

How to Apply

Please submit your resume and a brief cover letter telling us about your medical reception and administration experience, and why this role appeals to you.

Applications are welcomed from candidates genuinely interested in a long-term role and available to increase hours during team leave periods.

Applications to: [email protected]

Only shortlisted candidates will be contacted. We thank all applicants for their interest.

Work Location: In person

Quick Apply

Refine Your Search

hr coordinator jobs in parramatta, nsw

Senior Medical Receptionist & Practice Administrator

Talent Acquisition Coordinator

People & Culture Coordinator

People & Organisational Culture Coordinator

People & Culture Coordinator- APAC

People and Culture Coordinator

People & Culture Coordinator

People Coordinator

Recruitment Coordinator

People & Culture Executive

People and Culture Coordinator

WHS Coordinator

Safety Advsior/Coordinator

People & Culture Coordinator

People & Culture Coordinator

Recruitment Coordinator

HR Operations Specialist

Part-Time Compensation & Benefits Coordinator

Return to Work (RTW) Coordinator

Workplace Experience Coordinator - APAC

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