In-Demand Scheduling coordinator Jobs in Epping, Vic

Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Recruiting
13d
Service Coordinator
Hitachi Construction Machinery —Somerton VIC
- Full-time
- Customer service
- Communication skills
- Parental leave
- Employee assistance program
Front Office Reception/Patient Coordinator
Dental Boutique —Melbourne VIC
- Full-time
- Hospitality
- Microsoft Excel
- Customer service
Quick Apply
Business Support Coordinator (12-month Fixed Term Contract)
Miele —Hawthorn East VIC
- Full-time
- Hybrid work
- CRM software
- Customer service
- ERP systems
- Employee assistance program
- Employee discount
Service Coordinator - Facilities Maintenance
Modus Projects —Melbourne VIC
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Communication skills
- Employee assistance program
Quick Apply
Data & Insights Coordinator
QMS Media —South Melbourne VIC
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Sales
- Health insurance
- Parental leave
14d
Building Associate
Sunnyland Investment Development Group —Melbourne VIC
- $86,000 a year
- Full-time
- Construction site
- Marketing
- CAD
Quick Apply
Marketing Coordinator
Hub Australia —Melbourne VIC
- Weekend availability
- Hybrid work
- Organisational skills
- Communication skills
- Marketing
Quick Apply
Rostering Coordinator
Luxe Care Pty Ltd —Hawthorn VIC
- Full-time
- In-person
- Communication skills
- Employee assistance program
Quick Apply
8d
Warranties Coordinator
ABN Group —Melbourne VIC
- Full-time
- Management
- Customer service
- Construction experience
5d
Administration Coordinator - Ambulatory Cell Therapies
Peter MacCallum Cancer Centre —Parkville VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Management
- Customer service
- Microsoft Office
- Annual leave
Workplace Exp Coordinator
CBRE —Melbourne VIC
- Full-time
- Organisational skills
- AI
People & Culture Coordinator
Viktoria & Woods —Hawthorn East VIC
- Contract
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
14d
Marketing Assistant
Extend After School Care —Docklands VIC
- $56,000 a year
- Full-time
- Google Suite
- Microsoft Excel
- Marketing
5d
Works Coordinator
Service Stream —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Sales Coordinator - Val Morgan
VALMORGAN —Cremorne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
22h
Cartage Coordinator
Rhenus SE & Co. KG —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Organisational skills
7d
Service Rostering Coordinator Full time / Fixed Term - Surrey Hills
ONCALL Group Australia —Surrey Hills VIC
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Inspections Coordinator (Materials Testing and Engineering Services)
SGS —Melbourne VIC
- Full-time
- Engineering
- Microsoft Office
- Communication skills
- Parental leave
Quick Apply
Project Manager
NEP Australia —Southbank VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply

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Executive Coordinator, HealthShare

Victorian Government -
Melbourne VIC

Apply Now

Job Details

Full-time
$100,894 - $114,476 a year
13 days ago

Qualifications

Power BI
Microsoft Excel
Recruiting

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DH/HSV/ECX2

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

This Advert is for 2 x Ongoing Positions

About the role:

The Executive Coordinator supports the effective operation of the Office of the Executive Director/Deputy Secretary by coordinating executive workflow, business processes and administrative operations. The role acts as a central coordination point for the Office, ensuring information, actions and priorities are organised, timely and aligned with departmental processes.

Working closely with the Executive Director/Deputy Secretary, the position oversees the flow of business across the division, triaging requests, sequencing priorities and ensuring matters for executive consideration are appropriately prepared and tracked. The role supports decision-making by coordinating briefings, papers and actions, monitoring deadlines and following up on outstanding items.

The Executive Coordinator coordinates the day-to-day functioning of the Office, including finance, HR, procurement, recruitment, onboarding and records management processes. The role provides practical guidance to staff on departmental procedures and helps ensure activities are completed in line with governance and information management requirements.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

Can you demonstrate the following?

Managing the flow of work across the Office, triage incoming requests, and sequence priorities to support the Executive Director/Deputy Secretary's agenda.
Coordinating briefs, submissions, meeting papers and speaking notes; monitor deadlines; and maintain action registers to ensure timely follow‑through and closure.
Managing administrative processes including finance (invoices, POs), HR (leave, OHS, delegations), procurement, recruitment and onboarding, in line with departmental policies.
Maintaining accurate records, manage document version control and approvals, and ensure information management meets governance, privacy and retention requirements.
Acting as a central point of contact between the Executive, divisional teams and corporate areas to resolve routine operational matters and escalate issues as needed.
Coordinating agendas, logistics and pre reads for executive meetings and managing complex calendars and anticipate scheduling conflicts and critical deadlines.

Qualifications / Specialist Expertise

A qualification in business, project management, or working in government would be advantageous but not required.
Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes would be advantageous.
Proven knowledge of and demonstrated experience in: Department of Health and Victorian Public Service Finance and HR systems including (but not limited to): Oracle, PowerBI, Excel, and Our Briefings or equivalent

What we offer:

The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
A wide range of growth and development opportunities within the department and wider Victorian Public Service.
A strong commitment to work-life balance, including a diverse a rray of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at [email protected]. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to participation in recruitment processes at Health, or experience any issues in applying, please feel free to email [email protected]. Please note that unsolicited applications from third parties cannot be accepted. If you have questions regarding the role, please message the contact person listed on the advertisement directly.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy.

Applications close Wednesday 26 August 2026 at 11.59pm

Posted

12 August 2026

Apply Now

Refine Your Search

scheduling coordinator jobs in epping, vic

Executive Coordinator, HealthShare

Service Coordinator

Front Office Reception/Patient Coordinator

Business Support Coordinator (12-month Fixed Term Contract)

Service Coordinator - Facilities Maintenance

Data & Insights Coordinator

Building Associate

Marketing Coordinator

Rostering Coordinator

Warranties Coordinator

Administration Coordinator - Ambulatory Cell Therapies

Workplace Exp Coordinator

People & Culture Coordinator

Marketing Assistant

Works Coordinator

Sales Coordinator - Val Morgan

Cartage Coordinator

Service Rostering Coordinator Full time / Fixed Term - Surrey Hills

Inspections Coordinator (Materials Testing and Engineering Services)

Project Manager

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