In-Demand Executive assistant Jobs in Heidelberg Vic

GAZ - APS 6 - VIC - Executive Assistant - Corporate Services
Federal Court of Australia —Melbourne VIC
- $99,734 - $111,701 a year
- Full-time
- Administrative experience
- AI
- Communication skills
8d
Executive Assistant & Office Manager
Serco Plc —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
12d
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Team Assistant/Executive (Legal Secretary)
Ashurst LLP —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
Executive Assistant (Full-Time or Flexible Hours Part-Time)
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- Full-time
- Remote
- Office
- Parental leave
- Employee assistance program
Quick Apply
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Personal Assistant
John Holland —Melbourne VIC
- Microsoft Office
- Administrative experience
- No degree
- Parental leave
11d
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
12d
Executive Assistant
Boral —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
13d
Senior Executive Coordinator, Office of the Chief Communications Officer
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
13d
Executive Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
6d
Executive Coordinator, HealthShare
Department of Health —Melbourne City Centre VIC
- Full-time
- Microsoft Excel
- Recruiting
5d
Executive Coordinator
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Databases
- Administrative experience
- Communication skills
13d
Senior Executive Coordinator, Office of the Chief Communications Officer
Department of Health —Melbourne City Centre VIC
- Full-time
- Recruiting
13d
Senior Personal Assistant - Orthopaedic Services
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $82,305.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
School Executive Coordinator
Monash University —Clayton VIC
- $100,155 - $108,106 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
5d
Director Corporate Governance/Board Secretary
Victorian Government —Melbourne Northern Suburbs VIC
- $152,900 a year
- Full-time
- Communication skills
4d

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GAZ - APS 6 - VIC - Executive Assistant - Corporate Services

Federal Court of Australia -
Melbourne VIC

Apply Now

Job Details

Full-time
$99,734 - $111,701 a year
8 days ago

Qualifications

Administrative experience
AI
Communication skills
Time management

Full Job Description

$99,734 - $111,701 per annum plus 15.4% superannuation
Ongoing, Full-time
Melbourne VIC

Position Overview
Working closely with senior leaders, the Executive Assistant provides high-level executive and administrative support to enable the effective and efficient delivery of business priorities. The role is varied and dynamic, requiring a high degree of professionalism, discretion, initiative and sound judgement in a fast-paced environment.

The Executive Assistant is responsible for delivering comprehensive administrative, coordination and office management services, including managing complex schedules, coordinating workflows, preparing correspondence and briefing materials, and supporting governance, reporting and stakeholder engagement activities.

The role works closely with internal teams and external stakeholders, contributing to the smooth operation of the branch and supporting a positive, collaborative and high-performing workplace culture.

We are currently recruiting for two Executive Assistant positions:

Executive Assistant to the Branch Head, People & Payroll
Executive Assistant to the Chief Information Officer

Position Duties

Provide high?level executive support to a Senior Executive, including complex diary management, correspondence, email, travel and meeting coordination.
Manage the day?to?day operations of the executive office, exercising judgement, confidentiality and discretion in prioritising competing demands.
Coordinate workflows, submissions, briefs and action items to ensure timely delivery, follow?up and effective information flow.
Prepare, review and coordinate a broad range of executive documentation, including briefings, reports, correspondence, presentations and meeting papers.
Plan and provide secretariat support for meetings, including agendas, papers, minutes and tracking of outcomes and actions.
Plan, coordinate and deliver internal and external events, forums and stakeholder engagements, ensuring activities are executed to a high standard and within agreed timeframes.
Contribute to a positive, inclusive and professional branch culture by supporting engagement activities, communicating effectively, and modelling APS Values and behaviours.
Act as a key liaison with internal and external stakeholders, building effective working relationships on behalf of the executive.
Maintain and continuously improve administrative systems, processes and records in line with APS policies, governance and compliance requirements.

Selection Criteria

Demonstrated experience providing high-level administrative and executive support services. Experience as an Executive Assistant supporting senior executives will be highly regarded.
Strong organisational, planning and time management skills, with the ability to effectively manage competing priorities, adapt to changing requirements and perform under pressure.
Demonstrated ability to build and maintain positive and productive working relationships with a diverse range of stakeholders, including senior leaders and external partners.
Well-developed oral and written communication skills, including the ability to communicate effectively with stakeholders at all levels and prepare professional correspondence, reports and other business documents.
Proven ability to exercise sound judgement, maintain confidentiality and handle sensitive information with professionalism, discretion and integrity.
Demonstrated ability to work independently, show initiative, anticipate business needs and identify practical solutions to support the effective operation of the branch.
High level attention to detail and commitment to delivering accurate, timely and quality outcomes.
Proficiency in Microsoft 365 applications and experience using business systems and technology to support administrative, governance and office management functions.

Contact Officer
For more information, please contact Jane Sandry via email [email protected] or by phone: on 0477 995 336.

How to apply
As part of your application, you will be required to submit a one-page pitch outlining your experience and suitability for the role. Please ensure this document is attached before submitting your application.

If you have any technical issues with applying, please email [email protected]

Artificial Intelligence (AI) in recruitment
Candidates may use AI tools to assist with their participation in this recruitment process unless otherwise advised.
Where AI tools are used, candidates are responsible for ensuring that all information submitted is transparent, accurate, and genuinely reflects their own skills, capabilities, and experience.
For more information, see: Principles for candidate use of AI in Recruitment

Eligibility
Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

Australian citizenship – the successful applicant must hold Australian citizenship.
Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion
Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https:// www.apsc.gov.au/recruitability

Applications Close: Sunday, 23 August at 11:30 pm (AEST)

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

Apply Now

Refine Your Search

executive assistant jobs in heidelberg vic

GAZ - APS 6 - VIC - Executive Assistant - Corporate Services

Executive Assistant & Office Manager

Executive Assistant - Group CEO & APAC Leadership Team

Executive Assistant to CFO

Team Assistant/Executive (Legal Secretary)

Executive Assistant (Full-Time or Flexible Hours Part-Time)

Executive Assistant to C-Suite Executives

Personal Assistant

Executive Assistant

Executive Assistant

Executive Assistant Investor Relations

Executive Assistant

Senior Executive Coordinator, Office of the Chief Communications Officer

Executive Support Officer

Executive Coordinator, HealthShare

Executive Coordinator

Senior Executive Coordinator, Office of the Chief Communications Officer

Senior Personal Assistant - Orthopaedic Services

School Executive Coordinator

Director Corporate Governance/Board Secretary

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