In-Demand Referral coordinator Jobs in Melbourne, Vic

Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
18h
Data Coordinator
Victorian Government —Melbourne Northern Suburbs VIC
- $69,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Health insurance
- Annual leave
7d
Assessment and Referral Court List Coordinator Registrar
Court Services Victoria —Melbourne City Centre VIC
- Full-time
- Organisational skills
- Leadership
7d
NDIS Support Coordinator - Broadmeadows
Beyond Health Services —Broadmeadows VIC
- $31.46 - $56.13 an hour
- First Aid Certification
- Case management
- In-person
Quick Apply
OSHC Coordinator | Noble Park
Junior Adventures Group —Noble Park VIC
- Part-time
- Leadership
- Communication skills
Quick Apply
OSHC Coordinator | Williamstown
Junior Adventures Group —Williamstown North VIC
- Part-time
- Leadership
- Communication skills
Quick Apply
People Coordinator
BildGroup —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
- Employee assistance program
7d
OSHC Assistant Coordinator | Carlton Gardens
Junior Adventures Group —Carlton VIC
- Part-time
- Experience working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
Assessment and Referral Court List Coordinator Registrar
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Organisational skills
- Leadership
7d
Store Development and Facilities Coordinator
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Referral program
Learning And Development Coordinator
Knowmore Legal Service —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Coordinator - Kew
Junior Adventures Group —Kew VIC
- Up to $43 an hour
- Part-time
- Leadership
- Paid training
- Health insurance
Quick Apply
5d
Coordinator | Vermont
OSH Club —Vermont South VIC
- Up to $43 an hour
- Part-time
- Experience working with children
- Leadership
- Paid training
- Health insurance
Quick Apply
14d
Human Resource Coordinator
Marriott International, Inc —Melbourne VIC
- Full-time
- Annual leave
- Employee assistance program
Service Coordinator – Service Access Team
healthAbility —Melbourne VIC
- Part-time
- Communication skills
12d
People and Culture Coordinator - Recruitment
STRIKEFORCE AMC —Mount Waverley VIC
- Part-time
- Hybrid work
- Recruiting
- Health insurance
Sessional Suites Consulting Coordinator
Ramsay Health Care —Epping VIC
- Part-time
- Customer service
- Microsoft Office
- Patient care
- Referral program
Quick Apply
Educator - Williamstown - Permanent Part-time
Junior Adventures Group —Williamstown North VIC
- $36 - $38 an hour
- Part-time
- Experience working with children
- Leadership
- Paid training
- Health insurance
Quick Apply
Service Coordinator
AVEO —Hampton VIC
- $37.93 an hour
- Overtime
- Hospitality
- CPR Certification
- Customer service
- Health insurance
- Employee assistance program
Quick Apply
Vehicle Coordinator - Melbourne, Victoria
First Class Valet Pty Limited —West Melbourne VIC
- Temporary
- In-person
- Communication skills
- Paid training
- Professional development assistance
Quick Apply
5d

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Administration Co-Ordinator

Aeralife -
Northcote VIC

Apply Now

Job Details

Full-time
18 hours ago

Benefits

Employee rewards program
Employee assistance program
Employee discount
Referral program
Salary packaging
Insurance services

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Front desk
Communication skills
Time management
Office experience

Full Job Description

Aeralife Northcote | Northcote, Melbourne VIC

Coordinate our workforce. Support operational excellence. Make a meaningful difference every day.

Aeralife Northcote is seeking an experienced and highly organised Administration Co-Ordinator to join our residential aged care team.

This is an exciting opportunity for an administration professional with a minimum of 2 years' experience who enjoys a diverse role combining reception, workforce coordination, compliance and operational administration. As a key member of our team, you will be the first point of contact for residents, families, visitors and employees, while supporting the day-to-day administrative and workforce functions of the residence.

If you're looking for a role where your organisational skills, attention to detail and ability to build strong relationships will be genuinely valued, we'd love to hear from you.

Why Join Aeralife Northcote?

Permanent Full-Time position
Competitive salary package
Modern residential aged care community in Northcote
Supportive and collaborative leadership team
Diverse role with exposure to workforce planning, compliance and people administration
Ongoing professional development opportunities
A values-driven organisation focused on Passion, Innovation, Empathy and Respect
Opportunity to make a meaningful contribution to the lives of older Australians

About the Role

As the Administration Co-Ordinator, you will be responsible for ensuring the efficient administration and workforce coordination of the residence.

Acting as the first point of contact for residents, families, visitors, employees, contractors and external stakeholders, you will play a key role in creating a professional, welcoming and customer-focused experience while ensuring the smooth operation of administrative and staffing processes.

Working closely with the Residence Manager, Clinical Care Manager and People & Culture team, you will coordinate employee rostering, workforce compliance, onboarding, training administration and reception services, ensuring the residence operates efficiently and professionally.

This is a diverse role that requires excellent organisational skills, strong attention to detail and a genuine passion for delivering exceptional customer service.

Key Responsibilities

Coordinate and maintain employee rosters using Humanforce
Manage unplanned roster changes, leave coverage and replacement staffing requirements
Support workforce planning and staffing allocations in consultation with operational leaders
Approve timesheets, manage roster variations and respond to employee payroll and rostering enquiries
Provide professional reception and front-of-house support, acting as the first point of contact for residents, families, visitors, contractors and stakeholders
Answer and direct incoming telephone calls, emails and general enquiries in a professional and timely manner
Welcome visitors and ensure a positive and professional experience within the residence
Maintain workforce compliance records, including:
- Police Checks
- NDIS Worker Screening Checks
- Visa and work rights documentation
- AHPRA registrations
- Vaccination records
- Training and appraisal registers
Coordinate onboarding, orientation and employee record management for staff, contractors, volunteers and students
Monitor mandatory training compliance and maintain training records
Support recruitment activities and casual workforce utilisation
Liaise effectively with internal and external stakeholders
Contribute to continuous improvement and quality initiatives

What We Offer

As part of the Aeralife team, you'll have access to a range of benefits designed to support your wellbeing and professional growth:

Grow Your Own Staff Referral Program – earn rewards for referring quality candidates to join our team
A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
Employee Assistance Program (EAP) offering confidential wellbeing and counselling support for you and your immediate family
Salary packaging benefits to help maximise your take-home pay
Novated leasing and vehicle financing options
Discounted private health insurance
Exclusive employee discounts and lifestyle benefits including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program
Employee Reward and Recognition Programs that celebrate individual and team achievements

About You

You are an experienced administration professional with a minimum of 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role.

You thrive in a busy environment, enjoy interacting with people and take pride in providing exceptional customer service. You are equally comfortable welcoming visitors at reception, coordinating employee rosters, managing compliance documentation and supporting operational leaders with administration requirements.

Your professionalism, attention to detail and ability to build positive relationships make you a valued member of any team.

To Be Successful, You Will Have:

Minimum 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role
Previous experience in an Administration Co-Ordinator, Workforce Co-Ordinator, Rostering Co-Ordinator, Residential Administrator or similar role
Experience working within aged care, healthcare, disability, community services or a related sector (highly regarded)
Strong rostering and workforce coordination experience
Excellent organisational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Advanced Microsoft Office skills
Exceptional customer service and stakeholder management skills
Ability to manage competing priorities in a busy environment
Knowledge of compliance and workforce documentation requirements
Current NDIS Worker Screening Check (or willingness to obtain)
Full Australian working rights

About Aeralife

Aeralife is a proudly Australian-owned aged care provider committed to delivering exceptional care and lifestyle experiences across our communities. Guided by our values of Passion, Innovation, Empathy and Respect , we strive to create supportive environments where residents thrive and our people can build rewarding careers.

Apply Now

If you're an experienced administration professional looking for a rewarding role where you can make a genuine impact while developing your career, we'd love to hear from you.

Submit your Resume and Cover Letter via the Apply Now button.

Applicants must have Australian working rights and be willing to complete pre-employment checks relevant to the position.

Apply Now

Refine Your Search

referral coordinator jobs in melbourne, vic

Administration Co-Ordinator

Data Coordinator

Assessment and Referral Court List Coordinator Registrar

NDIS Support Coordinator - Broadmeadows

OSHC Coordinator | Noble Park

OSHC Coordinator | Williamstown

People Coordinator

OSHC Assistant Coordinator | Carlton Gardens

Assessment and Referral Court List Coordinator Registrar

Store Development and Facilities Coordinator

Learning And Development Coordinator

Coordinator - Kew

Coordinator | Vermont

Human Resource Coordinator

Service Coordinator – Service Access Team

People and Culture Coordinator - Recruitment

Sessional Suites Consulting Coordinator

Educator - Williamstown - Permanent Part-time

Service Coordinator

Vehicle Coordinator - Melbourne, Victoria

I want to receive the latest job alert for referral coordinator in melbourne, vic

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