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- Make a meaningful impact supporting patients, their families and carers
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Full time opportunity - onsite
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$69-80k base salary + super + monthly ADO + 5 weeks annual leave
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Heidelberg location, with multiple public transport options
Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About Specialist Clinics
The Specialist Clinics department is committed to promoting the highest levels of care for our patients. We provide planned non-admitted services that require the focus of an acute setting to ensure the best outcome for a patient. These services are an important interface in the health system between acute inpatient and primary care services.
They provide access to:
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Medical, Nursing and Allied Health professionals for assessment, diagnosis and treatment
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Ongoing specialist management of chronic and complex conditions in collaboration with community providers
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Pre-and post-hospital care
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Related diagnostic services such as pathology and imaging
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Teaching, training and research opportunities
About the role
As the Data Coordinator, you will work collaboratively with a supportive team of professionals, who are passionate about supporting the wider organisation in ensuring high patient data integrity across referrals, waitlists, appointments and scheduling.
You’ll join a friendly and supportive team who genuinely enjoy their work and the contribution they make.
A regular day will see you:
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Coordinating health professional schedule change requests and actioning changes in our systems
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Setting up new Specialist services in systems
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Performing routine and ad-hoc user workflow corrections
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Responding to queries from Specialist Clinics units, administrative staff, and other departments
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Create and distribute operational reports
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Perform User Acceptance Testing (UAT), system upgrade and patch testing across Specialist Clinics systems (Trakcare, Queue Manager, CRM)
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Participate in quality improvement and service development activities
About you
You will be someone who has excellent attention to detail and a strong commitment to excellence in problem-solving and troubleshooting. You’ll bring energy and drive to you work, and have a keen interest in developing your skillset.
To be successful in this role, you’ll bring with you:
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High level of proficiency with Microsoft Excel and Outlook
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Strong computer and systems literacy with the ability to quickly learn and adapt to different technologies
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Accurate and efficient data entry skills
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Ability to perform and understand complex administrative processes and business rules
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Excellent communication and interpersonal skills, with a demonstrated ability to collaborate with and engage internal and external stakeholders
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Excellent time management and organisational skills
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
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A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
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Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
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Mentoring and career development opportunities.
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Five weeks annual leave (pro-rata for part time), plus purchased leave option
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your
willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager:
Kate Lawton, Business Manager – Ambulatory Services, [email protected].
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Sunday 23 August 2026.
