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Quick Apply
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Procurement Officer

Ethos Building Pty Ltd
Docklands VIC

Quick Apply

Job Details

Full-time
$70,000 - $100,000 a year

Qualifications

Document management systems

Full Job Description

A combined role for an established builder in the insurance building industry. Reporting to the Project Manager as part of the Projects team you will be responsible for delivering on trade procurement, building permit applications, supplier management, contract administration and cost management.

KEY RESPONSIBILITIES

- Source and allocate suitable sub-contractors to deliver construction projects from existing Ethos database.

Allocate work orders and manage costs of trades in line with company targets and set KPI’s
Ensure work orders and trade quotes are aligned with expected onsite works
Liaise with supervisors to obtain feedback and monitor trade performance
Identify when additional subcontractors are required and commence sourcing and onboarding of new trades.
Monitor amount of works allocated to trades by total value and issued works orders

PERMIT DELIVERY

- Coordinate and monitor the progress of all building permit applications in consultation with the broader construction and claims team

Manage MDBC and commercial contract compliance and amendments
Manage contractor compliance and subcontract agreements
Application and closure of HOW insurance certificates on domestic projects
Application and management of municipal and infrastructure permits (road occupation/closure permits, etc.)
Prepare and manage Request for Information (RFI) documents from the building surveyor
Oversee the documentation of all stages of working drawings, engineering plans, and any related requirements
Preparation of approved permit documentation (stamped plans) for site use, including associated permit details and OH&S coordination plan site signs
Monitor and schedule critical building permit inspections and documentation in conjunction with construction supervisors and issued permit requirements
Collate final inspection documents, apply for final inspections, and manage permit close-out
Meet internally and externally set KPIs
Provide support to construction supervisors, estimators, and claims teams as required during catastrophes/high-volume events

QUALITY ASSURANCE

o Meet Service Level Agreements (SLAs) and KPIs

o Maintain compliance with regulatory and service standards

o Ensure causation and variation reporting along with all communications meet client expectations

CONTRACT ADMINISTRATION

o Draft, review, and manage subcontractor and supplier contracts, ensuring compliance with insurance, safety, and scope specifications.

o Support head contract administration including variations, extensions of time, progress claims, and documentation for invoicing.

o Maintain accurate records in the job management and document control systems.

o Coordinate with Finance on payment schedules, retentions, and compliance documentation.

o Ensure contractor compliance with established Ethos Building trading terms

COST MANAGEMENT

- Process and reconciliation of payments received for permits and/or bonds, including the return of bond amounts held by Council after works

o Review of contractor invoices for works completed

o Encourage and promote cost saving techniques

o Ensure all expenditure aligns with Ethos Finance Policy, processes and procedures

o Review job costs once completed. Monitor cost leakage and additional work orders created after procurement process completed

Pay: $70,000.00 – $100,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

head payments manager jobs

Procurement Officer

Head of Banking

Manager - Employee Relations

Contract Administrator - Brisbane

SVP/VP - Listed Derivatives Sales

Business Resilience Manager

OOSH Coordinator- Tweed Heads Region, Northern NSW

Franchise Account Manager

Strategic Account Manager

Branch Administrator

Group Payroll Manager

Credit Controller

Strategic Account Manager

Payroll Manager

Contracts Administrator

Sales Lead / Sales Manager (Path to Head of Sales - Australia)

Network Analyst / Computer Network and Systems Engineer

Regional Head of Customer Success, APAC

Transactional Accounting Manager

Medical Practice Manager/Medical Administration

I want to receive the latest job alert for head payments manager

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