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Planning Manager - Bids & Tenders

ALSTOM -
Sydney NSW

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Job Details

8 days ago

Qualifications

Microsoft Excel
Primavera
Data analysis skills
Leadership
Communication skills
Time management

Full Job Description

Req ID:513365

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your Future Role:

Could you be the Planning Manager - Bids & Tenders we’re looking for?

We’re seeking an experienced Planning Manager - Bids & Tenders to join our team, based in the North Sydney, Melbourne or Brisbane office. This is a pivotal role, and we’re seeking someone who thrives in collaborative environments and brings a wealth of experience to bid planning and team leadership. In this position, you will work closely with the bid manager, serving as their trusted deputy and right hand. You’ll play an essential part in the team, ensuring alignment across the core members and stepping up to lead whenever the situation calls for it. Your expertise in time management will be key, as you’ll provide vital information to support decision-making and help us meet our expected bid deliverables. You’ll also serve as the central connector between project interfaces, guiding execution through strong scheduling and proactive coordination. As a visible and respected leader among the project team, you’ll foster collaboration, maintain momentum, and drive delivery excellence. Efficient communication is at the heart of this role, you’ll adapt your style to suit any audience, whether verbal or written.

Your responsibilities will include developing and maintaining both internal and customer bid schedules, facilitating synchronization among internal stakeholders, and preparing as well as communicating the bid schedule to support the efficient preparation of proposals for our customers. Additionally, you’ll play a crucial role in supporting the bid transfer to execution right up to the Tender Transfer Meeting (TTM).

We’ll Look to You For:

Apply and promote company time management processes and best‑practice scheduling culture within the bid team.
Analyse bid and contract documentation to define scheduling requirements, structure, constraints and assumptions.
Develop, manage and maintain the bid preparation schedule, ensuring alignment with submission deadlines and delivery of all schedule-related outputs.
Coordinate with internal and external stakeholders to integrate inputs, define interfaces, and support bid schedule verification and reviews.
Lead bid schedule development activities, including critical path analysis, risk assessment, optimisation and gap analysis against RFP requirements.
Prepare and present bid scheduling narratives and outputs for internal governance, customer submissions and bid gate reviews.

All About You:

Detailed knowledge of scheduling theory and critical path methodology
Proficiency in one or two scheduling tools (OdyC, Primavera, MS-Project, TILOS, etc.)
Advanced skills in MS Excel or other data analysis tools
Knowledge of time-related contractual obligations and principles of delay analysis.
Basic comprehension of railway industry products and technologies.
Curiosity, the drive to learn, and the readiness to share knowledge with others.
Good written and verbal communication skills; an effective team player.
Ability to challenge and guide teams and be proactive in proposing solutions.
Adaptability in a multi-cultural and rapidly changing environment.

Things You’ll Enjoy:

Competitive salary and benefits package.
Flexible working options and additional leave days.
Opportunity to purchase additional annual leave and novated leasing schemes.
Comprehensive development programs and award-winning learning opportunities.
Stability, challenges, and a long-term career path with opportunities for growth across a global industry leader.
Comprehensive social coverage (life, salary continuance, medical).

Important to note:

As a global business, we're an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We're committed to creating an inclusive workplace for everyone.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: [email protected]. For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application. As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing.

Job Segment: Manager, Pre-Sales, RFP, Management, Sales

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