SC1 ¿ Facilities Management, Compliance and Regulatory Knowledge
Demonstrated substantial experience and knowledge of facilities management, including relevant Department of Education (DET) policies, procedures, regulations and requirements. Demonstrated understanding of OHS, essential services, contractor management and induction, child safety and compliance obligations, with the ability to identify risks, maintain accurate records and ensure required follow-up actions are completed.
SC2 ¿ Facilities Systems and Information Management
Demonstrated knowledge and experience in using the Schools Asset Information Management System (AIMS) and other relevant computer applications to manage facilities information, maintenance activities, compliance requirements, records and reporting. Demonstrated ability to maintain accurate and up-to-date documentation and utilise systems effectively to support the delivery of facilities services.
SC3 ¿ Project, Contractor and Service Management
Demonstrated project management capability, including the ability to coordinate staff, contractors and external service providers; prepare and monitor scopes of work; manage timelines and priorities; obtain and assess quotations where required; and monitor the quality and delivery of works against agreed standards, specifications and Department requirements.
SC4 ¿ Communication, Initiative and Problem-Solving
Demonstrated high-level communication, initiative and practical problem-solving skills, including the ability to provide sound advice to school leadership, communicate effectively with staff and contractors, build positive working relationships with external service providers and partners, and exercise sound judgement when working with limited day-to-day supervision.
SC5 ¿ Professional Development, Technical Knowledge and Continuous Improvement
Demonstrated commitment and capacity to undertake professional development and obtain relevant qualifications as required. Demonstrated commitment to maintaining current knowledge, applying best practice and continuously improving facilities management processes and outcomes.
The Facilities Manager is responsible for coordinating the day-to-day operation, maintenance, safety and presentation of the School's buildings, grounds and physical assets. As an ES 1-4 position, the role operates with a high level of independence within school policies and procedures, providing practical advice to school leadership on maintenance priorities, compliance, contractors and facilities risks.
Attendance during school holiday periods is required.
Facilities, Maintenance and Asset Management
- Lead the planning, coordination and oversight of facilities, buildings, grounds and asset management activities.
- Prioritise maintenance, repairs and capital works based on risk, operational requirements and available budgets, in consultation with the Business Manager and Principal.
- Coordinate preventative maintenance programs, inspections, work requests, record keeping and rectification processes in accordance with Department of Education and school requirements.
- Maintain accurate and up-to-date asset, maintenance and compliance records, including the use of AIMS and other relevant systems.
- Identify emerging facilities and maintenance issues and provide appropriate advice and recommendations to school leadership.
Safety, Compliance and Risk
- Coordinate facilities operations in accordance with Department of Education OHS requirements, WorkSafe obligations, essential services, building and environmental requirements, and relevant school policies and procedures.
- Undertake regular inspections and risk assessments across buildings and grounds, identify hazards and risks, and ensure appropriate corrective and follow-up actions are completed.
- Maintain accurate records of inspections, identified risks, compliance requirements and rectification actions in AIMS and other relevant systems.
- Support the Assistant Principal as a key contributor to the OHS Committee, emergency management planning and response, including Fire Warden responsibilities where required.
- Ensure contractors and service providers comply with required inductions, safe work practices, insurance, child safety and other Department and school requirements.
- Monitor essential services and compliance requirements and ensure scheduled inspections, testing and rectification works are appropriately coordinated.
Contractor, Team and Service Management
- Provide oversight and direction to buildings and grounds staff, maintenance staff, cleaners, casual facilities officers, service providers and contractors.
- Allocate and monitor tasks to ensure facilities and maintenance priorities are addressed efficiently and within required timeframes.
- Coordinate the selection, engagement and oversight of trades and contractors, unless otherwise delegated.
- Prepare scopes of work, obtain and assess quotations, coordinate project milestones and monitor contractor performance and delivery against agreed standards, budgets, timelines and scope.
- Establish and maintain effective working relationships with contractors, service providers and external stakeholders to support the timely delivery of works and services.
- Monitor the quality of completed works and ensure defects, outstanding works and rectification requirements are appropriately followed up.
Key Capabilities
- Demonstrated sound judgement, initiative and practical problem-solving skills in a busy and complex school environment.
- Ability to manage competing priorities, allocate resources and tasks effectively, and respond appropriately to urgent facilities and maintenance matters.
- Ability to work independently with limited day-to-day supervision while recognising when matters require escalation to the Business Manager, Principal or other appropriate staff.
- Strong organisational and time-management skills, with the ability to plan, coordinate and monitor multiple maintenance and facilities activities simultaneously.
- Clear and effective communication skills, with the ability to liaise professionally with school leadership, staff, contractors, service providers and external partners.
- Ability to provide practical advice and recommendations to support effective facilities management, safety and compliance outcomes.
Desirable Experience and Qualifications
- Experience in facilities, property, maintenance or operations management, preferably within a school, public sector or complex operational environment.
- A qualified builder or equivalent building trade qualification would be highly regarded.
- Experience coordinating contractors, minor works, refurbishments, relocations or capital works projects, including planning, scheduling, procurement and delivery oversight.
- Experience using AIMS, maintenance management systems, asset registers and other relevant facilities management systems.
- Knowledge and experience in managing essential safety measures, contractor documentation, compliance records, procurement documentation and maintenance records.
- Relevant qualifications or experience in areas such as OHS, electrical testing and tagging, working at heights, emergency management or other facilities-related requirements would be highly regarded.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Located in Melbourne's western suburbs, Sunshine Special Developmental School (SDS) provides a unique and innovative learning environment for students aged 5-18 years with moderate to severe intellectual disabilities. As a P-12 school, Sunshine SDS is structured around a Primary and Secondary Learning Centre model that supports continuity of learning and development.
Our school community is culturally rich and diverse. We have a strong Vietnamese community and continue to welcome an increasing number of Burmese and African families into our learning environment.
Sunshine SDS has an enrolment of 200 students and a dedicated staff team comprising:
- 4 Principal Class Officers
- 4 Leading Teachers
- 2 Learning Specialists
- 28 Teachers
- 53 Education Support Staff
Teaching and Learning
Our programs are tailored to meet the individual needs of each student. Learning is student centred, with Individual Education Plans (IEPs) developed in partnership with families. Teaching is guided by data to identify priority learning goals and monitor progress.
Learning is aligned to the Victorian Curriculum, with a strong focus on:
- English
- Communication
- Mathematics
- Personal and Social Capability
Students engage in a range of hands on, meaningful learning experiences, including play based learning, enrichment programs, and Intensive Interaction. Specialist programs further enhance engagement and skill development, including:
- Visual and Performing Arts
- Drama and Learn to Play
- Bike Education
- Physical Education
- Cooking
- Respectful Relationships
Wellbeing and Allied Health
Our Wellbeing and Allied Health team plays a vital role in supporting students and staff. Sunshine SDS is a School Wide Positive Behaviour (SWPBS) school with a team of Behaviour Support Coaches in classrooms building staff capacity and student behaviours.
Speech Pathologists
- Occupational Therapists
- Physiotherapist
- Behaviour Support Team
- Allied Health Assistants
Additional support for students and families is provided by our:
- African Cultural Worker
- Wellbeing Officer
- NDIS Navigator
- School Nurse
Together, these teams work collaboratively to ensure every student is supported to thrive academically, socially, and emotionally.
Sunshine SDS promotes and upholds our vision of "Excellence in education for every
student, every day without exception."
LEARNING | COLLABORATION | RESPECT | COURAGE | PERSISTENCE
