In-Demand Administrative secretary Jobs in Wantirna South, Vic

Medical Receptionist/Senior Administration Assistant
Heart Health Cardiology —Melbourne Eastern Suburbs VIC
- $30 - $38 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
14d
Legal Secretary - Corporate & Commercial
Moray & Agnew Lawyers —Melbourne VIC
- Part-time
- Communication skills
- Time management
- Health insurance
- Parental leave
10d
Executive Assistant - Legal and Company Secretary
Siemens —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Administrative Secretary - Monash Audiology (Part-time)
Monash Health —Clayton VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
12d
Medical Secretary/Administrator Full Time
Neurology Network Melbourne —Box Hill VIC
- $60,000 - $65,000 a year
- Full-time
- Customer service
- Medical office experience
- Organisational skills
Quick Apply
6d
Medical Receptionist Secretary Mental Health Psychiatry Clinic
Melbourne Mental Health —Hawthorn VIC
- $27 - $31 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Typing
- Free parking
Quick Apply
13d
Office Manager
Legal Path Lawyers —West Melbourne VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
6d
Board Administrator (Salvos Housing)
The Salvation Army —Blackburn VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Adviser - First Peoples State Relations Communications
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Writing skills
- Communication skills
11d
Personal Assistant
Avant —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
12d
Legal Assistant
Carbone Lawyers —Melbourne VIC
- Full-time
- Microsoft Office
- Databases
- Organisational skills
Quick Apply
Legal Secretary - Real Estate
K&L Gates —Melbourne VIC
- Full-time
- Microsoft Office
- Communication skills
- Parental leave
13d
Secretary - Radiation Oncology (BAROC)
Austin Health —Heidelberg VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Health insurance
11d
Senior Lawyer, Administrative Disputes and Inquiries Unit
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Hybrid work
- Administrative experience
- Work from home
- Employee assistance program
3d
Senior Lawyer, Administrative Disputes and Inquiries Unit
Department of Education —Melbourne City Centre VIC
- Full-time
- Hybrid work
- Administrative experience
- Work from home
- Employee assistance program
4d
Senior Advisor
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
6d
Solicitor
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
14d
Solicitor
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
13d
Senior Lawyer, Legislation and Government Law Unit
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Hybrid work
- Work from home
- Employee assistance program
10d
Senior Lawyer, Legislation and Government Law Unit
Department of Education —Melbourne City Centre VIC
- Full-time
- Hybrid work
- Work from home
- Employee assistance program
11d

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administrative secretary jobs near wantirna south, vic

Medical Receptionist/Senior Administration Assistant

Heart Health Cardiology
Melbourne Eastern Suburbs VIC

Quick Apply

Job Details

Part-time
$30 - $38 an hour
14 days ago

Benefits

Transportation links

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Medical scheduling
Administrative experience
Medical administrative support
Cardiology
Organisational skills
Communication skills
Medical receptionist

Full Job Description

About the Role

We are seeking a professional, highly organised and proactive Medical Receptionist/Senior Administration Assistant to join our dedicated administrative hub . This is a part-time position working 4-5 days per week (30-37.5 hrs p/w), supporting a busy Interventional Cardiologist.

Please note: This role is based entirely within our private admin hub. The office consists of 3 staff members, the Practice Manager, Receptionist/Admin Assistant and Practice Nurse. We do not see patients at this office. Instead, you will help manage the operations, bookings, and billing for the Cardiologist across 4 different off-site consulting clinics. We are looking for someone who wants long term employment with security and comfortable taking direction, reporting to the Practice owner and Practice Manager. This position is not suited to someone who is studying.

Although this is initially a receptionist/admin role with a lot of variety, you will be expected to manage all aspects of the office in the absence of the Practice Manager. This will allow for the efficient running and management of the office during sick leave and annual leave periods.

Key Responsibilities

Manage patient bookings, inquiries, and triage via phone and email.
Scheduling and coordinating appointments, diary management for 4 off-site consulting clinics. Reminder calls for referrals and sending SMS’s for appointments.
Handle consult billing and Medicare/DVA processing.
Maintain accurate electronic medical records including uploading and updating referrals accurately from incoming emails and faxes & making sure they are in patient files for their upcoming appointment or the patient is bringing on the day.
Liaise with other clinics and pathology labs to obtain patient correspondence and ensure all results are in the patients’ files for their follow up appointments.
Excellent time management is a must and an ability to prioritise workload.
When all paperwork and billing comes back to the office each week, it has to be scanned in to the patient files and billing invoiced and sent to Medicare online.

Skills & Experience Required

Previous experience as a medical receptionist or secretary preferred (specialist or cardiology experience is highly regarded).
Proficiency and confident in using medical software or other IT software (essential, although happy to train on our specific software). Confident with using Microsoft Word, Excel & Outlook/Explorer.
Exceptional communication, written and verbal skills and a professional phone manner. Understanding patient confidentiality and privacy.
High attention to detail, accuracy and strong organisational skills.
Quick learner and the ability to work independently or within a small team.

Benefits

No face-to-face patient contact—work in a quiet, focused, professional office environment with a small and friendly supportive team.
Above-award remuneration based on experience.
Comprehensive onboarding and ongoing support.
Convenient Camberwell location close to public transport and cafes.
Parking at the office and easy off-street parking available.

Please include a COVER LETTER about yourself and the relevant experience you have, related to this position. This is a strictly confidential recruitment process. Applications are only accepted via the indeed platform. Contact directly through our practice regarding this role will not be considered.

Pay: $30.00 – $38.00 per hour

Experience:

Medical administrative support: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative secretary jobs in wantirna south, vic

Medical Receptionist/Senior Administration Assistant

Legal Secretary - Corporate & Commercial

Executive Assistant - Legal and Company Secretary

Administrative Secretary - Monash Audiology (Part-time)

Medical Secretary/Administrator Full Time

Medical Receptionist Secretary Mental Health Psychiatry Clinic

Office Manager

Board Administrator (Salvos Housing)

Adviser - First Peoples State Relations Communications

Personal Assistant

Legal Assistant

Legal Secretary - Real Estate

Secretary - Radiation Oncology (BAROC)

Senior Lawyer, Administrative Disputes and Inquiries Unit

Senior Lawyer, Administrative Disputes and Inquiries Unit

Senior Advisor

Solicitor

Solicitor

Senior Lawyer, Legislation and Government Law Unit

Senior Lawyer, Legislation and Government Law Unit

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