In-Demand Site project administrator Jobs in Victoria

Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
12d
Contract Administrator
RL Building Supply —Point Cook VIC
- $80,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Construction experience
Quick Apply
1d
Project Administrator
CPB Contractors —Victoria
- Full-time
- Microsoft Office
- Administrative experience
- Construction experience
Project Administrator
Stowe Australia —Port Melbourne VIC
- Full-time
- Administrative experience
- Communication skills
- Profit sharing
Cadet (VIC)
Texco Construction —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
System Administrator
Lai Switchboards Australia —Epping VIC
- $78,000 - $84,000 a year
- Overtime
- Analysis skills
- No degree
- In-person
- Paid training
- Employee assistance program
Quick Apply
13h
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Culture & Organisation Development Administrator
Victorian Government —Melbourne VIC
- $75,000 - $85,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
3d
Database Administrator
Centorrino Technologies —Melbourne VIC
- Contract
- Hybrid work
- Maintenance
- Administrative experience
- SQL
Quick Apply
3d
Contracts Administrator - Building
Johns Lyng Group —Melbourne VIC
- Urgently hiring
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Culture & Organisation Development Administrator
Western Health —Melbourne VIC
- Part-time
- Microsoft Office
- Education
- Communication skills
3d
Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply
Service Desk / Onsite Engineer (MSP)
VISITS —Melbourne VIC
- Weekend availability
- Microsoft Outlook
- Management
- SharePoint
- Work from home
- Free food
Quick Apply
Office Administrator PT
Valeo Construction Group —South Melbourne VIC
- $48,000 - $53,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Contracts Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Administrative experience
- Construction experience
- Budgeting
Transport Systems & Data Administrator
Bunnings —Hawthorn East VIC
- Full-time
- Administrative experience
- Café
- Parental leave
9d
SharePoint Administrator
Acciona —Melbourne VIC
- SharePoint
Senior Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Warehouse Administrator
UGL Limited —Nunawading VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Wellness program
- Parental leave
6d
Internal Sales & Contracts Administrator (4 mth fixed term contract)
Rotork —Hallam VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Communication skills
Quick Apply

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Program or Project Administrator

TALKING RUBBISH WASTE MANAGEMENT PTY LTD
Thomastown VIC

Quick Apply

Job Details

Permanent | Full-time
$90,000 - $95,000 a year
12 days ago

Benefits

Salary packaging

Qualifications

Management
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full Job Description

Program or Project Administrator - Talking Rubbish Waste Management

Pty Ltd

Talking Rubbish Waste Management Pty Ltd is a growing waste management and recycling services company providing sustainable site recycling solutions across Australia. As our operations continue to expand, we are seeking a motivated and organised Project Administrator to support our recycling andwaste management operations. The role will provide administrative and coordination support to project managers, site teams, contractors, suppliers and customers, including maintaining project records, schedules, reports and compliance documentation. The successful candidate will assist with project planning, monitoring deadlines, coordinating resources, preparing reports and ensuring smooth communication between stakeholders. Strong organisational, communication and time-management skills are required, with experience in project administration, waste management, recycling, logistics or a similar industry highly regarded.

Role Overview:

This is a full-time position responsible for providing administrative and coordination support across multiple projects and operational programs. The role requires strong organisational, communication, and stakeholder management skills to ensure projects are delivered efficiently, on time, and in accordance with business objectives.

Key Responsibilities:

Advising senior management on matters requiring attention and implementing their decisions.
Overseeing work by contractors and reporting on variations to work orders.
Preparing and reviewing submissions and reports concerning the organisation's activities.
Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Reviewing and arranging new office accommodation.
Manage waste, recycling, and environmental projects from planning to completion while meeting objectives, contracts, and deadlines.
Develop project plans, work schedules, procedures, and resource strategies for waste operations.
Coordinate operations, engineering, procurement, finance, environmental, HSE, fleet, maintenance, and site teams.
Monitor project progress, identify delays and risks, and implement corrective actions.
Prepare management reports, performance analyses, budgets, risk assessments, waste-volume reports, and dashboards.
Ensure compliance with company policies, contracts, environmental regulations, HSE requirements, and statutory requirements.
Provide administrative and operational support to senior management for planning, efficiency, and continuous improvement.
Support initiatives to increase recycling and material recovery, reduce landfill disposal, optimise resources, and improve sustainability
Identify operational, environmental, contractual, and commercial risks and recommend mitigation measures.
Improve document management, digital record-keeping, waste tracking, and administrative processes.
Organise meetings, prepare agendas and minutes, and monitor agreed actions.
Supervise administrative and project staff, allocate responsibilities, and monitor performance.

Skills & Experience

At least 3–5 years of relevant experience in project administration, program administration, or business operations.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Experience coordinating multiple stakeholders and competing priorities.
Proficiency in Microsoft Office Suite and project management systems.
Strong analytical, reporting, and problem-solving skills.
Ability to work independently and contribute to team objectives.

Why Join Us:

Full-time, stable, long-term career opportunity.
Supportive and collaborative work environment.
Opportunity to contribute to sustainable recycling initiatives.
Competitive remuneration and career development prospects.

Pay: $90,000.00 – $95,000.00 per year

Benefits:

Salary packaging

Work Location: In person

Quick Apply

Refine Your Search

site project administrator jobs in victoria

Program or Project Administrator

Contract Administrator

Project Administrator

Project Administrator

Cadet (VIC)

System Administrator

Contracts Administrator

Culture & Organisation Development Administrator

Database Administrator

Contracts Administrator - Building

Culture & Organisation Development Administrator

Contracts Administrator

Service Desk / Onsite Engineer (MSP)

Office Administrator PT

Contracts Administrator

Transport Systems & Data Administrator

SharePoint Administrator

Senior Contracts Administrator

Warehouse Administrator

Internal Sales & Contracts Administrator (4 mth fixed term contract)

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