Employment Type: Temporary Part Time until October 2027
Position Classification: Administration Officer Level 3
Remuneration: $35.84 - $36.96 Per Hour + Superannuation
Hours Per Week: 20
Requisition ID: REQ669153
Location: Manning Hospital
Closing Date: Sunday 14 June 2026
At Hunter New England Health, enjoy a career where you're challenged by meaningful work and supported by a team dedicated to enriching health in millions of ways every day.
Join Our Geriatrics Team
An exciting opportunity exists for an experienced and highly organised Administration Officer (Medical Typist) to join our Geriatrics Service. Working in a job-share arrangement, you'll provide essential administrative and clerical support to Staff Specialist Consultants and Visiting Medical Officers (VMOs) across inpatient and outpatient services.
This rewarding role offers variety, autonomy and the opportunity to make a genuine difference in supporting the delivery of quality care for older people within our community.
About the Role
This role is on a job-share basis. As a key member of the team, you will provide comprehensive administrative support to clinicians while ensuring patients, families and healthcare providers receive a professional and responsive service.
Your responsibilities will include:
- Booking and coordinating outpatient clinic appointments
- Contacting patients and family members to confirm appointments
- Managing enquiries from patients, families and healthcare providers
- Typing and preparing medical correspondence following clinic consultations
- Maintaining accurate patient records and referral information
- Supporting data collection, reporting and statistical requirements
- Coordinating correspondence and administrative workflows for medical staff
- Providing reception and telephone support as required
About You
We are looking for a professional and motivated administration professional who thrives in a busy healthcare environment.
You will bring:
- Exceptional attention to detail and accuracy
- Strong organisational and time management skills
- Excellent written and verbal communication abilities
- A commitment to confidentiality and professionalism
- The ability to manage competing priorities and meet deadlines
- Strong computer skills, including Microsoft Office and electronic record systems
- The ability to work independently while contributing positively to a team environment
- A patient-focused approach and commitment to quality service delivery
The ideal candidate is highly organised, detail-oriented, and professional, with strong communication and administrative skills. While technical systems knowledge and medical terminology are important, these can be developed—the most critical attributes are accuracy, discretion, prioritisation, and the ability to manage a fast-paced workload effectively.
Support and Development
You'll be supported through a comprehensive two-week orientation and training program, ensuring you have the skills and confidence to succeed in the role. Ongoing guidance and support will be provided by experienced administrative and clinical staff.
What you'll be doing
Provide accurate typing of medical reports and correspondence; administrative support to staff specialists and other doctors within the service; reception service; and manage face to face and telephone enquiries.
Need more information?
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For role related queries or questions contact Leane Thomson on
[email protected]
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via [email protected] or 1300 40 25 23.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact [email protected] for confidential support to ensure an equitable, barrier-free application process.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
An eligibility list will be created for temporary part time vacancies.
Casual opportunities may be available for recommended applicants.
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