In-Demand Senior administration Jobs in Sydney Nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
Senior Client Wellness Coordinator
Solis Wellness & Guidance Australia —Sydney NSW
- $88,000 - $112,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Wellness program
- Health insurance
Quick Apply
Finance Policy Administration Lead
Greenstone Financial Services —Bella Vista NSW
- Full-time
- Analysis skills
- Financial services
- Travel reimbursement
- Free food
Quick Apply
Office Manager
Cono Services Pty Ltd —Botany NSW
- $80,000 - $90,000 a year
- Full-time
- Civil engineering
- Microsoft Office
- Administrative experience
Quick Apply
Office Manager
Koffels Pty Ltd —Sydney NSW
- $77,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick Apply
9d
Senior Medical Receptionist
Shire Urology —Miranda NSW
- $30 - $50 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick Apply
9d
Senior Administration Assistant - Class Actions
Shine Lawyers —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Typing
Manager
Ram Ruay Pty Ltd —Willoughby NSW
- $76,557 - $97,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick Apply
Senior Receptionist with Career Progression to Practice Manager - Psychiatry Practice
Greenwich Specialist consulting rooms —Greenwich NSW
- $35 - $40 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
HR Manager
GAC INTERNATIONAL CO., LTD. —Macquarie Park NSW
- From $9,000 a month
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
14d
Talent Acquisition & Onboarding Specialist - Sydney, Australia
Accommodations Plus International —Sydney NSW
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Payroll Assistant Coordinator/Coordinator
CASS Care Ltd —Campsie NSW
- $67,400 - $80,800 a year
- Part-time
- In-person
- Employee discount
Quick Apply
Business Administrator
Arup —Sydney NSW
- Administrative experience
- Profit sharing
- Parental leave
Senior Research Administration
University of Sydney —Camperdown NSW
- $112,628 - $122,702 a year
- Part-time
- Microsoft Excel
- Research
- Microsoft Office
Senior Administrative Officer
University of Sydney —Camperdown NSW
- $103,185 - $111,237 a year
- Part-time
- Research
- Administrative experience
- University
1d
Business Support Officer (Targeted)
Premier's Department —South Sydney NSW
- $99,938 - $110,271 a year
- Full-time
- Employee assistance program
8d
Senior Manager of Trust and Corporate Administration
CSC (Corporation Service Company) —Sydney NSW
- Full-time
- Management
- English
- Administrative experience
Advisor, Parliamentary Services
Department of Customer Service —Sydney NSW
- $113,574 - $125,720 a year
- Full-time
- Writing skills
10d
Operations Manager
Practiv —Sydney NSW
- Full-time
- Hybrid work
- AI
Quick Apply
2d
Assistant Company Secretary
Nuix —Sydney NSW
- Hybrid work
- Organisational skills
- Communication skills
8d

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senior administration jobs near sydney nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior administration jobs in sydney nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Senior Client Wellness Coordinator

Finance Policy Administration Lead

Office Manager

Office Manager

Senior Medical Receptionist

Senior Administration Assistant - Class Actions

Manager

Senior Receptionist with Career Progression to Practice Manager - Psychiatry Practice

HR Manager

Talent Acquisition & Onboarding Specialist - Sydney, Australia

Payroll Assistant Coordinator/Coordinator

Business Administrator

Senior Research Administration

Senior Administrative Officer

Business Support Officer (Targeted)

Senior Manager of Trust and Corporate Administration

Advisor, Parliamentary Services

Operations Manager

Assistant Company Secretary

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