In-Demand Medical administrative assistant Jobs in Parkville Vic

Dental Receptionist and Personal Assistant
Melbourne East Prosthodontics —Kew VIC
- $32 - $35 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Medical Receptionist
Vic Medical Doctors —Northcote VIC
- $30 - $36 an hour
- Part-time
- Medical office experience
- Clinic
- In-person
Quick Apply
Medical Receptionist | Carlton | Part Time
For Health Group —Carlton VIC
- Part-time
- Customer service
- Communication skills
Executive Assistant - People Partnering & Services
CSIRO —Melbourne VIC
- $100,000 - $113,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Family Advocacy and Support Services Court Intake Specialist
Victoria Legal Aid —Melbourne VIC
- $81,081 - $96,976 a year
- Part-time
- Hybrid work
- Experience working with children
- Communication skills
- Commuter assistance
- Work from home
Medical Receptionist
Dr Saqib Oncology Rooms —Richmond VIC
- $28 - $35 an hour
- Part-time
- Private practice
- In-person
- Communication skills
Quick Apply
4d
Administration Assistant - Medical Oncology
Peter MacCallum Cancer Centre —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Hybrid work
- Management
- Customer service
- Medical office experience
- Annual leave
Patient Services Assistant G2
Austin Health —Melbourne VIC
- $32 - $33 an hour
- Part-time
- Communication skills
- Health insurance
9d
Medical Receptionist Psychiatry Clinic
Melbourne Mental Health —Hawthorn VIC
- $27 - $31 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Typing
- Free parking
Quick Apply
Clinical Trials Assistant - Radiation Oncology
Peter MacCallum Cancer Centre —Parkville VIC
- $60,780 - $67,194 a year
- Full-time
- Hybrid work
- Patient monitoring
- Clinic
- Data entry
- Annual leave
9d
Casual Medical Receptionist - Melbourne CBD
La Trobe St Medical —Melbourne VIC
- Urgently hiring
- CPR Certification
- In-person
Quick Apply
13d
Patient Service Assistant
Royal Children's Hospital —Melbourne VIC
- $41.14 an hour
- Call employer
- Communication skills
- Employee assistance program
11d
Medical Receptionist | Ivanhoe East | Casual
For Health Group —Ivanhoe East VIC
- Customer service
- Communication skills
Allied Health Assistant - Aged Care
Plena Healthcare —South Melbourne VIC
- Part-time
- Care plans
Patient Services Officer - HC - Practice Support
Advara HeartCare —Balwyn VIC
- Full-time
- Customer service
- Administrative experience
- Clinic
Allied Health Assistant - Aged Care
Concentric —Point Cook VIC
- No weekends
- Employee assistance program
Ward Clerk
Western Health —Melbourne VIC
- Part-time
- Customer service
- Education
- Computer skills
3d
Medical Receptionist
I-MED Radiology Network —Coburg VIC
- Full-time
- Customer service
- Organisational skills
- Communication skills
- Employee assistance program
Medical Receptionist (Casual)
Hawthorn East Medical Centre —Hawthorn East VIC
- $30 - $35 an hour
- Customer service
- Clinic
- Computer skills
Quick Apply
12d
Rehabilitation Consultant Assistant
Konekt —Melbourne VIC
- Part-time
- First Aid Certification
- Health insurance
Quick Apply

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Dental Receptionist and Personal Assistant

Melbourne East Prosthodontics -
Kew VIC

Quick Apply

Job Details

Part-time
$32 - $35 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Dental receptionist
Patient service
Microsoft Office
Dental software
Conflict management
Communication skills
Medical receptionist

Full Job Description

Dental Receptionist and Personal Assistant
Join Our Modern, Patient-Focused Specialist Prosthodontic Dental Practice!

Do you take pride in providing exceptional patient care and effective team management? Are you looking to be part of a modern, progressive practice? If so, this could be the perfect role for you!

We are seeking a Receptionist and Personal Assistant to join our friendly team on a permanent part-time basis (3 days per week with potential to extend to 4 days per week in the near future). In this position, you’ll play an essential role in ensuring the smooth and efficient daily operation of our practice. You’ll help achieve our business goals by maintaining exceptional patient service standards, supporting our clinical team, and managing administrative processes that keep our practice running seamlessly.

Work Hours:

Monday: 8:00 AM – 4:00/5:00 PM
Tuesday: 8:00 AM – 4:00/5:00 PM
Thursday: 8:00 AM – 4:00/5:00 PM

Key Responsibilities

Manage the appointment schedule to ensure efficient workflow and optimal patient allocation
Perform financial administration tasks, including patient billing, account management, and practice banking
Oversee daily front office operations and maintain a smooth, professional patient experience
Coordinate patient communications, prepare and manage dictation letters, and liaise with external laboratories and service providers
Provide personal assistant support to the principal practitioner as required
Create, edit, and manage practice content across Instagram and other social media platforms to support patient engagement and brand presence
Utilise Microsoft Office Suite (Word, Excel, Outlook), Canva, and social media tools to prepare correspondence, marketing materials, and administrative documents
Deliver exceptional customer service to maintain high levels of patient satisfaction and engagement
Undertake general administrative, operational, and ad hoc duties to support the smooth running of the practice

Qualifications

Previous experience in dental or medical reception is essential
Proficiency with dental software (preferably D4W) is highly regarded
Strong understanding of dental terminology and clinical processes is preferred

Key Attributes

Excellent communication skills – both written and verbal, with the ability to manage conflict and ensure a positive experience for both patients and staff.
Reliable and consistent – punctual, dependable, and steady in performance and behaviour.
Warm and personable – helps patients feel welcome, comfortable, and cared for over the phone and face-to-face.
Proactive and self-motivated – takes initiative to improve systems, solve problems, and enhance efficiency within the practice.
Organised and efficient – effectively prioritises, delegates, and completes tasks on time.
Team-oriented – fosters collaboration, supports colleagues, and contributes to a positive team culture.
Strong work ethic – maintains professionalism, presentation, and attention to detail.
Adaptable and flexible – able to respond calmly and efficiently to changing situations.
Personal assistant mindset – understands that assisting with personal duties for the principal is an integral, non-negotiable aspect of the role.

Pay: $32.00 – $35.00 per hour

Application Question(s):

What are your availabilities?
Do you have experience using D4W software?
Which Microsoft Office products are you experienced with?
How many years of people management experience do you have?
How much notice do you require to give your current workplace?
Please tell us one fact about yourself that would make you suited to this role.
Have you completed a dental qualification?

Experience:

Dental receptionist: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

medical administrative assistant jobs in parkville vic

Dental Receptionist and Personal Assistant

Medical Receptionist

Medical Receptionist | Carlton | Part Time

Executive Assistant - People Partnering & Services

Family Advocacy and Support Services Court Intake Specialist

Medical Receptionist

Administration Assistant - Medical Oncology

Patient Services Assistant G2

Medical Receptionist Psychiatry Clinic

Clinical Trials Assistant - Radiation Oncology

Casual Medical Receptionist - Melbourne CBD

Patient Service Assistant

Medical Receptionist | Ivanhoe East | Casual

Allied Health Assistant - Aged Care

Patient Services Officer - HC - Practice Support

Allied Health Assistant - Aged Care

Ward Clerk

Medical Receptionist

Medical Receptionist (Casual)

Rehabilitation Consultant Assistant

I want to receive the latest job alert for medical administrative assistant in parkville vic

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