In-Demand Procurement assistant Jobs in Northcote Vic

Operations & Project Coordinator — Mandarin & English
Australia Shengyang Innovation Investment Pty Ltd —Melbourne VIC
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
Quick Apply
11d
Administration Staff
LHR —Melbourne VIC
- $30 - $35 an hour
- Urgently hiring
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Executive Assistant, Improvement
Safer Care Victoria —Melbourne VIC
- $100,894 - $114,476 a year
- Part-time
- Microsoft Office
- Recruiting
- Communication skills
11d
Executive Assistant
Sportsbet —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- AI
- Annual leave
- Parental leave
11d
Junior Category Manager in Training
Kogan —South Melbourne VIC
- Full-time
- Microsoft Excel
- Management
- Bachelor's degree
- Wellness program
Administration Manager - DFO Uni Hill
Vicinity Centres —University Hill VIC
- Full-time
- Management
- Customer service
- Administrative experience
- Parental leave
11d
Project Manager - Asset Performance
MAYFAIR ASSET HOLDINGS PTY LTD —Melbourne VIC
- From $10,000 a month
- Full-time
- Engineering
- Microsoft Office
- Budgeting
- Health insurance
- Dental insurance
Quick Apply
2d
Workplace Assistant
WSP —Melbourne VIC
- Hospitality
- Customer service
- Office
- Employee stock purchase plan
9d
Executive Assistant & Office Manager
Serco Plc —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project Manager / Assistant Project Manager – Client-Side Construction
Broadleaf Projects —Melbourne VIC
- $85,000 - $155,000 a year
- Full-time
- Hybrid work
- Management
- Administrative experience
- Construction experience
- Work from home
Quick Apply
8d
Assistant Manager - Melbourne
Department of Justice and Community Safety —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Research
- Leadership
9d
Assistant Manager - Melbourne
Corrections Victoria —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Research
- Leadership
9d
Category Assistant - Pharmacy Business Development
Wesfarmers Health —Docklands VIC
- Contract
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Employee assistance program
2d
Executive Assistant, Improvement
Department of Health —Melbourne City Centre VIC
- Part-time
- Microsoft Office
- Recruiting
- Communication skills
11d
Senior Laboratory Assistant
BioAgilytix —Melbourne VIC
- Full-time
- Laboratory
- Management
- Laboratory experience
Quick Apply
2d
SAP S/4HANA Finance Consultant / Lead Consultant / Manager
Accenture —Melbourne VIC
- Full-time
- Finance
- AI
- Communication skills
- On-the-job training
- Parental leave
11d
Business Support / Team Assistant
Siemens Healthineers —Melbourne VIC
- Full-time
- On-the-job training
9d
Venue Manager
EQ —South Melbourne VIC
- Full-time
- Hospitality
- Management
- Leadership
Director, Security, Information & Privacy (Chief Information Security Officer)
Victoria Police —Melbourne VIC
- $240,938 - $310,385 a year
- Full-time
- Leadership
- Communication skills
3d
Assistant Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- AI
- Office experience
Quick Apply

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Operations & Project Coordinator — Mandarin & English

Australia Shengyang Innovation Investment Pty Ltd
Melbourne VIC

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year
11 days ago

Qualifications

Bilingual
Mandarin
Multilingual
English
Microsoft Office
Driver Licence
Organisational skills
Chinese
Communication skills

Full Job Description

About the Role

A Melbourne-based commercial laundry business is being established, and we're looking for a capable bilingual Operations & Project Assistant to support the project execution.

The project is privately funded and fast-moving. This role will work closely with the founder, key decision-makers and specialist advisors, to coordinate the day-to-day and acting as point of contact with external stakeholders (agents, councils, utilities, suppliers, contractors and consultants).

We're looking for a proactive, organised problem-solver with strong communication and coordination skills. You'll manage multiple workstreams and gain hands-on experience across property, suppliers, approvals and operations.

KEY RESPONSIBILITIES

The role focus is execution and coordination. Day to day, that means:

Site & Local Coordination

Help shortlist factory options against our site criteria, and prepare clear comparisons
Liaise with commercial real estate brokers, arrange inspections, and follow up on property questions
Gather information on zoning, access, power, water, drainage, loading and parking and coordinate with councils, utilities and consultants as needed

Project Coordination & Documentation

Prepare meeting notes, action lists, timelines, spreadsheets and reports
Track deadlines and keep external parties moving to schedule
Organise quotes, forms, permits and correspondence, and support approval and compliance paperwork under the guidance of the founder and consultants
Keep project information orderly and easy to find, so nothing slips through

Supplier & Contractor Coordination

Approach equipment suppliers, installers and service providers, and gather the options
Compare offers and organise the key commercial and operational details for the team's decision
Coordinate meetings, site visits, delivery schedules and follow-up actions

Bilingual Communication

Make sure nothing is lost between Mandarin and English, translating, summarising and organising information across both
Handle correspondence, calls and meetings in either language, and produce clear written summaries
Represent the team professionally and precisely with external stakeholders

Operations Setup Support

As the project progresses, help stand up what's needed before launching., including early hiring, supplier lists, standard operating procedures and other preparation

What Success Looks Like

You follow up without being much reminded, turn instructions into practical steps, and keep information organised so decisions can be made quickly. Stay composed as priorities shift.

QUALIFICATIONS

You must have:

Fluent Mandarin and English, both spoken and written
Valid Australian work rights and the ability to work full-time in Melbourne
Strong organisation and attention to detail
Confidence to make calls and follow through with external stakeholders
A valid driver's licence and reliable transport, able to attend meetings across different locations
Familiarity with Microsoft Office 365 or similar tools

Nice to Have

Experience in any of the following will be highly regarded:

Manufacturing, logistics, warehousing, industrial operations, or project coordination
Commercial or industrial property
Supplier management, procurement, or quote comparison
Small-business setup or start-up environments
Bilingual coordination, executive assistant, or operations support roles

What We Offer

A full-time role at AUD $60,000–$70,000 + Super, based on experience and capability
A 6-month probation, with a clear pathway to a long-term role for the right performer
Real involvement in the execution of a live project in Melbourne
Broad, hands-on experience across property, approvals, suppliers, equipment and operations
Genuine room to grow for the right person

PLEASE NOTE

Shortlisted applicants should be prepared to provide professional references and to verify their Australian work rights. A background check may be required before commencement. The successful candidate will be asked to sign a confidentiality agreement to access to commercial information.

Pay: $60,000.00 – $70,000.00 per year

Application Question(s):

This role involves regular travel to sites across Victoria. Are you comfortable with this?

Language:

Mandarin and English (Preferred)

Licence/Certification:

Driver Licence (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

procurement assistant jobs in northcote vic

Operations & Project Coordinator — Mandarin & English

Administration Staff

Executive Assistant, Improvement

Executive Assistant

Junior Category Manager in Training

Administration Manager - DFO Uni Hill

Project Manager - Asset Performance

Workplace Assistant

Executive Assistant & Office Manager

Project Manager / Assistant Project Manager – Client-Side Construction

Assistant Manager - Melbourne

Assistant Manager - Melbourne

Category Assistant - Pharmacy Business Development

Executive Assistant, Improvement

Senior Laboratory Assistant

SAP S/4HANA Finance Consultant / Lead Consultant / Manager

Business Support / Team Assistant

Venue Manager

Director, Security, Information & Privacy (Chief Information Security Officer)

Assistant Facilities Manager

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