Senior Administration Officer - Allied Health
Calvary Mater Newcastle
Permanent Part-Time (0.6fte)
Positions available: Job-Share - Permanent Part-Time (06fte or 24hpw)
Salary Classification: Administration Officer Level 4 Year 1 - 2
Remuneration: $37.91 to $38.78 per hour + super + annual leave loading
Workdays: Tuesday, Thursday and Friday. As this is a job-share role, these days are non-negotiable.
About the Role
The Administration Officer is responsible for providing effective administration assistance and operational support to Allied Health Departments including Social Work, Occupational Therapy, Dietetics and Speech Therapy. Utilising well developed administration and organisational skills, the administration officer will participate in activities across all key operational aspects of the departments.
Your main duties will include:
Supporting Heads of Department and clinical teams (Social Work, Occupational Therapy, Dietetics and Speech Therapy).
Managing office supplies, procurement and secure storage.
Maintaining and coordinating servicing of office and clinical equipment.
Organising meetings (scheduling, preparation, minute taking and distribution).
Assisting with roster and leave management via the payroll system.
Supporting quality improvement and benchmarking activities, including data entry, reporting, and document formatting.
Ensuring timely and professional communication across departments.
About you (Selection Criteria)
-
Demonstrated skills, ability, and experience in providing customer focused administration services in a health, social or human service sector or equivalent. Excellent interpersonal communication, negotiation and collaboration skills and ability to respond courteously and confidently to clients and staff.
-
Demonstrated skills and ability to work collaboratively as part of multidisciplinary teams and provide administration support for multiple clinicians.
-
Excellent business writing skills including accurate spelling, good comprehension, and ability to produce professional documents, including meeting minutes and reports. Superior word processing and typing skills, with strong attention to detail.
-
Demonstrated high level computer and information technology literacy. Proficient use of Microsoft Office applications including Word, Outlook, PowerPoint, Excel spreadsheets and desktop publishing.
-
Demonstrated organisational, analytical, sensible judgement and problem-solving skills, required to work independently and efficiently, within the scope of the role, to undertake a diverse range of office and clinical administration functions, to monitor workflow, manage priorities and anticipate upcoming challenges.
For further information about this role please contact Geraldine Hanlon, A/Deputy Head Social Work on
[email protected]
About Calvary Mater Newcastle:
We are an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Our health services and clinics include Oncology, Coronary Care and Cardiology, Surgery, Intensive Care, General Medicine, Research and 24/7 Emergency Care.
We are a world class leader in research in oncology, toxicology, psychiatry and palliative care research. Our researchers work in partnership with our nurses, clinicians and patients, as well as universities, affiliated organisations and charities, both locally and globally.
We work together to be a source of healing, hope and nurturing to the people and communities we serve. As we work, our values are visible in how we act and treat each other. We care for our people by providing a safe, equitable, inclusive and welcoming work environment that respects each individual and their contribution to our purpose of ‘Being for Others’.
In addition to an enriching work environment, our staff benefit from:
-
On-site parking
-
Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasing
-
Fitness Passport and Employee Assistance Program
-
Leave entitlement balances transfer for NSW Health employees
-
Gender neutral parental leave
Join our Team today!
Click ‘Apply for Job’ and follow the prompts. Please note that applicants must address all selection criteria as part of their application.
This role requires the successful applicant to:
-
Have unlimited working rights in Australia
-
Successfully complete pre-employment checks including reference checks, work rights, criminal history check and WWCC checks to ensure suitability for the role.
-
Provide evidence of immunisation as required for the role.
