In-Demand Assistant secretary Jobs in New South Wales

Assistant Company Secretary Group
Downer Group —North Ryde NSW
- Administrative experience
- Bachelor's degree
- Organisational skills
- Parental leave
- Employee assistance program
Administration Assistant, Legal Support
Sparke Helmore Lawyers —Newcastle NSW
- Full-time
- Administrative experience
Practice Executive (Senior Legal Secretary/Executive Assistant)
Ashurst LLP —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
7d
Administration Officer – Cocurricular and Performing Arts (closes Friday 21 August)
St Pius X College —Chatswood NSW
- Microsoft Excel
4d
Executive Assistant
Transport For NSW —Macquarie Park NSW
- $100,123 - $110,138 a year
- Full-time
- Hybrid work
- Administrative experience
10h
Corporate Secretarial, Assistant Manager
CSC (Corporation Service Company) —Sydney NSW
- Full-time
- Administrative experience
- Financial services
- Accounting
Legal Assistant | Commercial Litigation
TurksLegal —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
PERSONAL ASSISTANT
Matthews Folbigg Lawyers —Parramatta NSW
- Full-time
- Microsoft Word
- Microsoft Outlook
- Communication skills
Legal Assistant | Employers Liability
TurksLegal —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
Business Manager
BNP Paribas —Sydney NSW
- Full-time
- Management
- Research
- Finance
Senior Paralegal
The Law Society of NSW —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply

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Assistant Company Secretary Group

Downer Group -
North Ryde NSW

Apply Now

Job Details

Benefits

Parental leave
Employee assistance program

Qualifications

Law
Administrative experience
Bachelor's degree
Organisational skills
Business

Full Job Description

Downer is seeking an Assistant Company Secretary to join our high-performing Governance team. Reporting to the Deputy Company Secretary, this role provides critical support in ensuring Downer EDI Limited, its subsidiaries, and joint venture boards comply with ASX Listing Rules, the Corporations Act, and other regulatory requirements. You’ll be part of a collaborative team that upholds our strong corporate governance framework while contributing to a culture of integrity and accountability.

Key Responsibilities
As the Assistant Company Secretary, you will:

Support the Company Secretary and Deputy Company Secretary across governance and compliance activities.
Maintain corporate registers, governance frameworks, and entity compliance obligations.
Assist with Board and Committee documentation, including agendas, minutes, and policy development.
Liaise with regulators, auditors, external advisers, and internal stakeholders.
Provide governance advice and support to various business units, including Treasury, Finance, and operational teams.
Contribute to governance-related training, intranet content, and process improvements.
Assist with listed company obligations such as annual reports, AGM materials, and share registry matters.

What You Will Bring

We’re looking for someone with:

Bachelor of Laws, Commerce, or a related field (preferred but not essential).
A Governance qualification (or working towards completion) strongly preferred.
3+ years’ experience in a governance or corporate secretariat environment.
Strong organisational skills and the ability to manage competing priorities.
High integrity, professionalism, and sound judgement.
Strong stakeholder engagement skills, with the ability to build trust at all levels.
Knowledge of corporate governance, ASX Listing Rules, and the Corporations Act.
Excellent attention to detail, administration, and technology skills.

Benefits Of Working with Downer

Work with an ASX listed company, working with market leaders.
Grow your career with us, we are passionate about giving our people opportunities to grow through personal and professional development and continuous learning:
- Professional development programs
  - Access to professional memberships and industry networks
Be part of a team that cares, we foster a work environment built on support that is flexible around our employee’s wellbeing needs:
- Flexible work arrangements
  - Parental leave
  - Employee Assistance Program
  - Programs promoting diversity and inclusion

Why Downer?

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

Apply Now

Refine Your Search

assistant secretary jobs in new south wales

Assistant Company Secretary Group

Administration Assistant, Legal Support

Practice Executive (Senior Legal Secretary/Executive Assistant)

Administration Officer – Cocurricular and Performing Arts (closes Friday 21 August)

Executive Assistant

Corporate Secretarial, Assistant Manager

Legal Assistant | Commercial Litigation

PERSONAL ASSISTANT

Legal Assistant | Employers Liability

Business Manager

Senior Paralegal

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