In-Demand Administrative coordinator Jobs in Menai, Nsw

IV & GA Coordinator - Dental
Affintiy People Co. —Engadine NSW
- $29 - $31 an hour
- Part-time
- Medical office experience
- Administrative experience
- Computer skills
Quick Apply
3h
Human Resources Coordinator
Multilucaf Enterprises —Sydney NSW
- $75,000 a year
- Microsoft Office
- Administrative experience
- Organisational skills
- Travel reimbursement
- Parental leave
Quick Apply
10d
Business & Administration Coordinator
Hunter Boorn —Sydney NSW
- $55,000 - $75,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
2d
Client Experience & Operations Coordinator
Ren Salon —Paddington NSW
- $65,000 - $70,000 a year
- Full-time
- CRM software
- Customer service
- In-person
Quick Apply
7d
Student Services & Administration Coordinator
Capital Careers Pty Ltd —Parramatta NSW
- Full-time
- Management
- Customer service
- Microsoft Office
Quick Apply
5d
Logistics & Quick Change Coordinator
KONAMI AUSTRALIA PTY LTD —Kingsgrove NSW
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Dental Receptionist/ Front Office Coordinator
Dream Smiles Dental —North Parramatta NSW
- $52,880.00 - $90,946.40 a year
- Part-time
- Customer service
- Medical office experience
- Clinic
- Employee discount
Quick Apply
Rostering Officer position
Tree Of Goals Pty Ltd —Macquarie Fields NSW
- From $35 an hour
- Urgently hiring
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
14d
Key Accounts Coordinator
KONAMI AUSTRALIA PTY LTD —Kingsgrove NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Marketing & Events Coordinator
ANSTO —Lucas Heights NSW
- $86,000 - $97,000 a year
- Full-time
- Communication skills
6d
HR Coordinator - ANZ
Live Nation —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
NDIS Support Coordinator
Amana Community Services Pty Ltd —Bardwell Park NSW
- From $35 an hour
- Part-time
- Administrative experience
- In-person
- Communication skills
Quick Apply
7h
Ticketing and Event Coordinator
Century —Marrickville NSW
- Weekend availability
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Internal Service Sales Coordinator
The Virtual Recruiter —Minto NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Salesforce
- Employee discount
4d
People & Culture Coordinator
AccorHotel —Mascot NSW
- Full-time
- Microsoft Office
- Administrative experience
- Human resources
- On-the-job training
- Employee discount
Quick Apply
6d
Clinical Support Coordinator
Bayside Care Collective Pty Ltd —Sydney NSW
- $6,500 - $7,500 a month
- Full-time
- Microsoft Word
- Management
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
People and Culture Coordinator
IREN —Sydney NSW
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
People & Culture Coordinator
NOVOTEL —Wolli Creek NSW
- Part-time
- Microsoft Office
- Administrative experience
- Human resources
Quick Apply
Office Coordinator
IIQAF —Sydney NSW
- $82,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick Apply
Office Assistant
Law Partners —Sydney NSW
- Part-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Parental leave
2d

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IV & GA Coordinator - Dental

Affintiy People Co.
Engadine NSW

Quick Apply

Job Details

Permanent | Part-time
$29 - $31 an hour
3 hours ago

Qualifications

Medical office experience
Administrative experience
Computer skills
Medical terminology
Communication skills
Medical administration
Time management

Full Job Description

IV & GA Coordinator – Dental - Permanent Part-Time | Kareela & Engadine

We are looking for a highly organised, proactive and patient-focused IV & GA Coordinator to join our dental team across Kareela Family Dental and Family First Dental, Engadine.

This is a dedicated coordination role responsible for overseeing the administrative and practical aspects of our intravenous (IV) sedation and general anaesthetic (GA) patient journeys.

Working closely with our dentists, anaesthetists, hospitals, clinical teams and management, you will help ensure each IV and GA case is planned thoroughly, communicated clearly and coordinated smoothly from initial treatment recommendation through to the procedure and follow-up.

The role would suit someone who enjoys taking ownership, is exceptionally organised and confident communicating with patients and healthcare professionals, and can keep multiple moving parts on track.

About the Role

As our IV & GA Coordinator, you will be a key point of contact for patients undergoing treatment under IV sedation or general anaesthetic.

You will coordinate appointments, documentation, financial arrangements, pre-operative requirements and communication between patients, clinicians, anaesthetists, hospitals and our internal team.

A significant part of the role is ensuring that nothing is missed. You will be responsible for monitoring cases as they progress, following up outstanding requirements and ensuring everyone involved has the information they need ahead of scheduled procedures.

Key Responsibilities

Coordinate IV sedation and GA cases from clinician recommendation or referral through to treatment completion and required follow-up.
Liaise with dentists, anaesthetists, hospitals, external facilities and internal team members regarding appointment dates and case requirements.
Coordinate consultations, pre-operative appointments, procedure dates and post-operative reviews.
Maintain accurate and up-to-date IV and GA appointment schedules.
Act as a primary point of contact for patients, parents and guardians regarding the practical and administrative aspects of treatment.
Clearly communicate appointment expectations, preparation requirements, treatment sequencing and practice processes.
Ensure required medical histories, referrals, imaging, consent forms and pre-operative documentation are received and completed prior to treatment.
Escalate clinical or medical questions appropriately to the treating clinician or anaesthetist.
Communicate upcoming IV and GA sessions internally to support staffing, clinician scheduling, equipment preparation and operational planning.
Prepare treatment estimates and communicate relevant dental, anaesthetic and hospital/facility fees where applicable.
Explain deposits, payment arrangements, cancellation requirements and relevant practice financial policies.
Monitor outstanding treatment plans and complete appropriate patient follow-up and reactivation.
Maintain accurate patient communication, treatment and coordination records within the practice management system.
Identify incomplete documentation, scheduling conflicts or other potential issues and proactively resolve or escalate these as required.
Provide clear handovers to clinical and reception teams to support efficient treatment delivery.
Maintain relevant IV and GA reporting and administrative records.
Maintain accurate records relating to IV and GA mentor cases, including required appointment, clinician and payment information.
Contribute to improving IV and GA systems, workflows and the overall patient experience.

About You

The right person for this role will be someone who is naturally organised, dependable and comfortable taking responsibility for an area of the practice.

You will ideally demonstrate:

Excellent written and verbal communication skills.
Exceptional organisation, time management and attention to detail.
Strong follow-through and the ability to keep track of multiple cases simultaneously.
Reliability, punctuality and consistency.
Confidence communicating with patients, clinicians and external healthcare providers.
A professional, empathetic and patient-centred approach.
The ability to remain calm and solution-focused when schedules or circumstances change.
Confidence discussing treatment fees, deposits and payment arrangements with patients.
Strong computer and administrative skills.
The ability to work independently while collaborating closely with the wider team.
A proactive approach — identifying what needs to be done rather than waiting to be prompted.
A high level of discretion and understanding of patient confidentiality.

Experience

Previous experience in dental, medical or healthcare administration or coordination would be highly regarded.

Experience in any of the following would also be advantageous:

Dental reception or treatment coordination.
IV sedation or general anaesthetic case coordination.
Dental treatment planning and terminology.
Liaising with hospitals, anaesthetists or other healthcare providers.
Principle or similar dental practice management software.
Treatment estimates, health fund claims and patient payment arrangements.

Previous IV or GA coordination experience is desirable; however, we are particularly interested in candidates who demonstrate exceptional organisation, reliability, communication skills and the ability to take ownership of the role.

Location

The position will work across:

Kareela Family Dental – Kareela and Family First Dental – Engadine

Flexibility to work across practice locations will be required.

The Person We’re Looking For

This role is more than simply booking appointments. We are looking for someone who will take genuine ownership of our IV and GA coordination processes.

You will be someone who likes things organised, notices when something is missing, follows tasks through to completion and understands the importance of keeping patients and the wider team informed.

Most importantly, you will help ensure patients undergoing IV sedation or general anaesthetic feel supported, informed and confident throughout what can often be an unfamiliar or anxiety-provoking treatment experience.

If you are highly organised, reliable, enjoy working with people and are looking for a role where you can take ownership and make a meaningful contribution to both the patient experience and the wider clinical team, we would love to hear from you.

Pay: $29.00 – $31.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in menai, nsw

IV & GA Coordinator - Dental

Human Resources Coordinator

Business & Administration Coordinator

Client Experience & Operations Coordinator

Student Services & Administration Coordinator

Logistics & Quick Change Coordinator

Dental Receptionist/ Front Office Coordinator

Rostering Officer position

Key Accounts Coordinator

Marketing & Events Coordinator

HR Coordinator - ANZ

NDIS Support Coordinator

Ticketing and Event Coordinator

Internal Service Sales Coordinator

People & Culture Coordinator

Clinical Support Coordinator

People and Culture Coordinator

People & Culture Coordinator

Office Coordinator

Office Assistant

I want to receive the latest job alert for administrative coordinator in menai, nsw

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