In-Demand Event coordinator Jobs in Melbourne Vic

Event Services Coordinator, Australia
APAC - Australia —South Melbourne VIC
- Weekend availability
- CRM software
- Microsoft Excel
- Data analysis skills
Quick Apply
1d
Event Coordinator, Host, Presenter
Urban Quest —Melbourne VIC
- $35 - $50 an hour
- Part-time
- Remote
- CRM software
- Working with children
- Presentation skills
Lead Wedding & Event Planner & Coordinator
The Small Things Co —Brunswick VIC
- $30 - $36 an hour
- Part-time
- Microsoft Office
- Budgeting
- In-person
Quick Apply
14d
Event and Admin Manager
Post Office Club Hotel —St Kilda VIC
- From $70,000 a year
- Weekend availability
- Sales
- Microsoft Office
- Administrative experience
- Employee discount
- Free food
Quick Apply
1d
Event Coordinator (Casual) - Melbourne
moomoo —Melbourne VIC
- Temporary
- Hospitality
- Microsoft Excel
- Senior Secondary Certificate of Education
Quick Apply
Section Wait Staff & Events Coordinator
Rock Sugar —South Yarra VIC
- $33.85 - $40.62 an hour
- 12 hour shift
- Serving
- Customer service
- In-person
- Employee discount
- Free food
Quick Apply
Events Coordinator
Marriott International, Inc —Melbourne VIC
- Full-time
- Hospitality
- Microsoft Office
- Organisational skills
- Employee assistance program
- Employee discount
6d
Conference and Events Coordinator
Accor Apartments & Realty —Melbourne VIC
- Weekend availability
- Hospitality
- Negotiation
- Time management
1d
Functions and Events Co-ordinator
YASSAS - THE GREEK WAY —Southbank VIC
- $35 - $40 an hour
- Weekend availability
- Hospitality
- Sales
- Customer service
Quick Apply
9d
Community Programs Coordinator
RACV —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Management
- Microsoft Office
6d
Events Manager (November start)
Lululemon —Melbourne VIC
- Full-time
- Marketing
- Bachelor's degree
- Business
- Annual leave
- Employee discount
Events Coordinator
Connective Broker Services Pty Ltd —Melbourne VIC
- $75,000 - $85,000 a year
- Full-time
- Hybrid work
- CRM software
- Communication skills
- Employee assistance program
Quick Apply
1d
Associate Event Producer
FeverUp —Melbourne VIC
- Full-time
- Data analysis skills
- English
- Business development
- Health insurance
- Work from home
Quick Apply
Community Fundraising and Events Coordinator
Asylum Seeker Resource Centre (ASRC) —Footscray VIC
- $15,900 a year
- Part-time
- CRM software
- Communication skills
14d
Conference & Events Executive
M GALLERY —Melbourne VIC
- Weekend availability
- Microsoft Outlook
- Microsoft Office
- Negotiation
- Employee assistance program
Quick Apply
Meeting & Events Coordinator
CBRE —Melbourne VIC
- Full-time
Program Coordinator
Bupa —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Azure
- DevOps
6d
Relationship Marketing & Events Specialist | Senior Associate
PWC Australia —Southbank VIC
- CRM software
- Marketing
- Salesforce
- Annual leave
- Employee assistance program
Trainee Business Manager - Photo Booth & Events
The Selfie Hub —St Kilda VIC
- $27.83 - $47.89 an hour
- Part-time
- Communication skills
- Time management
Quick Apply
8d
Events Manager
Monash University —Clayton VIC
- $124,343 - $137,251 a year
- Full-time
- Management
- Organisational skills
- Leadership

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Event Services Coordinator, Australia

APAC - Australia
South Melbourne VIC

Quick Apply

Job Details

Full-time
1 day ago

Qualifications

CRM software
Microsoft Excel
Data analysis skills
Driver Licence
First Aid Certification
APIs
Working with Children Check
Communication skills

Full Job Description

Event Services Coordinator, IRONMAN APAC

This is a permanent full-time position.

Location: Melbourne preferred
Current event portfolio
- IRONMAN / 70.3 Australia
- IRONMAN / 70.3 NZ
- 70.3 Melbourne
- 70.3 Geelong
- 70.3 Western Sydney
- Hawke's Bay Marathon

Reporting Structure:

Reporting directly to the Event Services Manager.

Second reporting line to the Regional Director for Lead Events.

Working with the Event Services Team, Oceania and alongside the cross functional Event Delivery teams. Base of Operation:

The role is based in the IRONMAN Melbourne, Victoria.

Office hours as per the employment contract of a 38hr working week.

The Role:

IRONMAN is a leading global organiser of mass participation sporting events, renowned for delivering unforgettable experiences that inspire, engage, and connect communities. With a diverse portfolio of high-profile events spanning triathlon, running, trail running and more, we are dedicated to creating exceptional moments for our participants.

The Event Services team are champions of the athlete experience, from the moment an athlete lands on our website, their journey is your hands. As an Event Service Coordinator, you will take the lead on creating and managing the athlete registration system, keeping website and App content current and accurate, coordinating non-retail event merchandise, event administration, and athlete support for your event portfolio of approximately 3-4 events annually.

Our athletes are your everyday people, achieving extraordinary things. Whether it’s their first 5km or 10th IRONMAN, our purpose is to deliver events that create positive, lasting memories. As athlete experience champions, the Event Services Team supports athletes from the moment they consider taking an event on and continues to do so well beyond the finish line.

Key responsibilities:

Registration platforms – Create, test, launch, and manage registration forms on applicable platforms. This includes working with all departments on specific requirements, providing athlete support through registration, collaborate with global team on local and event specific needs, ensure accuracy of data and that we meet legislative requirements.

Data management – Provide the administrative management of athlete data in line with relevant Privacy legislation. This encompasses managing large amounts of athlete data, ensuring its accuracy and producing event time reports for both internal and external supplier needs.

Website/App administration – ownership of website/app content and information. Update and correct information as required, oversee department specific requirements, ensure accuracy and consistency across all platforms.

Non-retail merchandise/athlete supplies – Project management of athlete supplies e.g. medals, t-shirts, bags, race bibs. This includes providing a design brief, managing supplier deadlines, forecasting ordering numbers, delivery tracking, distribution.

POSITION DESCRIPTION

Manuals and documentation - Produce the operational documentation for successful event delivery across key areas such as Athlete Check In, Event Information, Start/Finish Lines, Event Sports Production and Commentary, Awards and Functions. This includes area manuals, rostering, run sheet/workflow, virtual and in-person briefing.

Customer service - Provide high level of customer service by working alongside the Customer Service team to ensure their events have an efficient and timely email and phone communication to pre, during and post event athlete enquiries.

Event delivery - Attend events and manage all athlete activity on the ground.

Lead athlete check-in, event information, start line protocols, finish line protocols, awards and functions.

Manage a team of full-time staff, casuals/contractors, and volunteers for the above areas.

Travel to approximately 6-8 events each year.

Skills Experience Required:

Project management skills – Confidence and experience managing deadlines and project lifetime. Confidence communicating and working with internal and external stakeholders to ensure deadlines are met.

Computer literacy – High level of competency in Excel, specifically in report generation and data analysis. Experience in CRM/database software and confidence learning new programs. An understanding of technical functionality and APIs will be advantageous.

Communication skills – Excellent verbal and written communication skills, e.g. communicating with athletes and stakeholders over the phone, in email, and in person.

An interest, or experience of working in the sports or events industry.

A tertiary qualification in Event Management, or similar would be advantageous.

Comfortable performing physically demanding tasks when onsite at events, such as lifting, moving equipment, and standing for extended periods.

Attributes:

Energetic, personable and loves being part of a team.

Adaptable to changing and fast-paced work conditions.

Able to travel and work event weeks/weekends.

Certificates and licences:

First Aid Certificate, valid/ able to obtain a Working with Children Check (Employee) and Drivers Licence.

The successful candidate will excel at multi-tasking, be confident managing a diverse work portfolio, and enjoy delivering exceptional customer service. Those who thrive in events are energetic, pro-active, collaborative, and personable!

Quick Apply

Refine Your Search

event coordinator jobs in melbourne vic

Event Services Coordinator, Australia

Event Coordinator, Host, Presenter

Lead Wedding & Event Planner & Coordinator

Event and Admin Manager

Event Coordinator (Casual) - Melbourne

Section Wait Staff & Events Coordinator

Events Coordinator

Conference and Events Coordinator

Functions and Events Co-ordinator

Community Programs Coordinator

Events Manager (November start)

Events Coordinator

Associate Event Producer

Community Fundraising and Events Coordinator

Conference & Events Executive

Meeting & Events Coordinator

Program Coordinator

Relationship Marketing & Events Specialist | Senior Associate

Trainee Business Manager - Photo Booth & Events

Events Manager

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