In-Demand Administration executive Jobs in Melbourne Vic

Executive Assistant
Victorian School Building Authority —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Organisational skills
4d
Executive Assistant
Department of Education —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
7d
Company Secretary
Oxfam —Melbourne VIC
- $114,801.48 a year
- Part-time
- No degree
9d
Administration Assistant
SACYR —Melbourne VIC
- Spanish
- Microsoft Office
- Administrative experience
Quick Apply
Board Secretariat
Beyond Blue —Melbourne City Centre VIC
- $15,900 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Department Liaison Assistant
Department of Jobs, Skills, Industry and Regions —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Administrative experience
- Communication skills
1d
Statewide Project Officer
Department of Education —Melbourne VIC
- Full-time
- Administrative experience
1d
Project Administrator
Dooler —Melbourne VIC
- $95,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
12d
Associate
Kearney —Melbourne VIC
- Full-time
- Master's degree
- Administrative experience
- Business Administration
- Health insurance
- Life insurance
Senior Executive Coordinator
Homes Victoria —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
- Communication skills
Case Officer - Melbourne
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Working with children
- Case management
- Employee assistance program
1d
Personal Assistant
Colliers —Melbourne VIC
- Full-time
- Microsoft Office
- AI
- Communication skills
Quick Apply
Business & Executive Support Officer
Homes Victoria —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
9d
Transcription Officer
Victoria Police —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
7d
Executive Assistant
Department of Energy, Environment and Climate Action —Melbourne VIC
- $100,894 - $114,476 a year
- Hybrid work
- Microsoft Office
1d
Executive Coordinator
RMIT University —Melbourne VIC
- $93,891 - $101,633 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- Working with children
10d
Executive Assistant – AZ NGA
AZ NGA —Melbourne VIC
- From $7,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Coordinator, Safety
Victorian Infrastructure Delivery Authority —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
2d
Policy Officer
Department of Premier and Cabinet —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Analysis skills
- Communication skills
14d
Executive Advisor
Victoria Police —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
- Administrative experience
- Analysis skills
- Communication skills
11d

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Executive Assistant

Victorian School Building Authority -
Melbourne VIC

Apply Now

Job Details

Full-time
$81,496 - $98,955 a year
4 days ago

Qualifications

Organisational skills

Full Job Description

Overview

Work Type: Fixed-term - Full-time

Salary: $81,496 - $98,955

Grade: VPS 3

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/VG/DE/VSBA/1925333

In this position you will provide support to 2 Directors in the Corporate Division of the Victorian School Building Authority, with tasks including inbox and calendar management, mail and document distribution, processing invoices and payments, organizing room bookings and providing administrative assistance for meetings. You will ensure the completion of time critical tasks, maintain accurate and accessible records, and assist other teams in the division.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the Division

The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable.

The division also coordinates communication and consultation with local communities about their school building projects. They develop graphic design and video content, manage our social media channels, lead organisational customer service reform, distribute our e-newsletters and organise ministerial and other events for our projects. The Division also leads the organisational customer service reform and uplift program.

About the Role

The key accountabilities for the Executive Assistant are to:

Diary management, including arranging meetings with internal and external stakeholders
Monitor and action emails as required, using integrity and confidentiality at all times
Deal with a range of telephone enquiries
Provide general administration assistance to the team as required, including travel bookings, recruitment processes, assisting with new starters and meeting preparation
Prepare or process material and documents for Executive Meetings, project and other branch meetings, items and events, as directed
Coordination and booking of venues, agendas, catering and minutes
Work co-operatively and collaboratively with other Executive Assistants and Divisional staff to provide a range of services to Executive Officers and team members and to support the Department's goals, values and behaviours
On behalf of the Executive Officers, liaise with executive support staff in the Minister's Office, Group Offices, as well as Departmental staff and staff of public and private sector agencies to support the appropriate flow of relevant information where required
Enters purchase requisitions into Oracle Cloud and processes invoices

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

The successful applicant will possess excellent interpersonal and stakeholder management skills, an ability to prioritise tasks, work collaboratively with team members to foster a positive and supportive work environment, excellent planning and organising skills and the ability to complete tasks with a high level of atte ntion to detail.

Desirable Qualifications and Experience

Desirable : considerable/demonstrated experience similar role within government

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Petra Eibl via email at [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 30-June-2026

Applications close Tuesday 30 June 2026 at 11.59pm

Posted

9 June 2026

Apply Now

Refine Your Search

administration executive jobs in melbourne vic

Executive Assistant

Executive Assistant

Company Secretary

Administration Assistant

Board Secretariat

Department Liaison Assistant

Statewide Project Officer

Project Administrator

Associate

Senior Executive Coordinator

Case Officer - Melbourne

Personal Assistant

Business & Executive Support Officer

Transcription Officer

Executive Assistant

Executive Coordinator

Executive Assistant – AZ NGA

Coordinator, Safety

Policy Officer

Executive Advisor

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