SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Deliver School Services
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, supporting organisation of meetings, receiving and initial processing of standard paperwork.
- Maintain a high level of confidentiality at all times.
Finance
- Maintains payment tracking and receipting records.
- Banking and postage as required.
General Administration
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage and processing of student admissions, registrations, enrolments, transfers, suspensions.
- Daily rolls/attendance through XUNO and Cases21.
- Maintain accurate student records in Cases21 and XUNO.
- Support attendance policy and processes to ensure accurate records are kept daily ¿ follow up incomplete rolls, support with Census activities.
- Process through Cases21 school camps/excursion notices.
- Process CSEF applications.
- Provide first aid as required.
- DET requirements: End of Year Cases21 Admin Rollover
Human Resources
- Manage recruitment procedures.
- Process School Local Payroll fortnightly.
- Monitor and manage Work Cover claims.
Community Partnership
- First point of contact for families, visitors and the community.
- Communicates with families via XUNO regarding important dates and information.
- Contributes to the school newsletter each fortnight, including events and key dates, and ensures Dates to Remember is current.
- Issues annual community communications including the privacy collection notice, local excursion consent and photograph and filming forms, and maintains records for staff access.
- Welcomes casual relief teachers, pre-service teachers and visitors and directs them appropriately.
Compliance
- Child Safe Standards and Ministerial Order 1359; visitor and volunteer sign-in requirements.
- Enrolment, transfer and attendance requirements under PAL; Every Day Counts.
- Privacy Act and Departmental privacy, information sharing and records retention requirements.
- Financial procedures relating to receipting and banking.
Governance
- School Council secretarial: prepares, copies and distributes agendas, minutes and reports in digital and physical form five days prior to each meeting; sets up meetings where required.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Meadowglen Primary School is located in Epping and has a diverse student population of around 400.
Meadowglen is a vibrant school that promotes high standards in all aspects of school life. We create an engaging, inclusive and orderly environment where all students learn, excel and flourish. At Meadowglen, we are a collaborative community, committed to life-long learning, personal growth and achievement.
The school values form the basis of our actions and are the cornerstone of everything we do: be respectful, be curious, be resilient and be safe.
