Vehicle Administrator | Automotive Administration Assistant Join One of Australia's Largest Automotive Groups
Are you an organised, detail-oriented administrator who thrives in a fast-paced environment? Do you enjoy being the person who keeps everything running smoothly behind the scenes while playing a vital role in the customer journey?
Autoleague is one of Australia's largest and fastest-growing automotive groups, representing some of the world's leading automotive brands. As we continue to expand, we're seeking an experienced Vehicle Administrator / Automotive Administration Assistant to join our high-performing team.
This is more than just an administration role. You'll become a critical part of the dealership operation, ensuring vehicle transactions are processed accurately, customer deliveries run seamlessly, and financial and registration requirements are managed efficiently.
If you're looking for a long-term career with a business that values its people, rewards performance, and offers genuine opportunities for development and progression, we'd love to hear from you.
Why Join Autoleague?
Join one of Australia's largest and most successful automotive groups
Genuine career development and internal progression opportunities
Supportive team culture that values collaboration and success
Work with leading automotive brands in a dynamic environment
Ongoing training and professional development
Competitive remuneration package
Be part of a business that celebrates achievement and recognises contribution
About the Role
As a Vehicle Administrator, you'll play a pivotal role in supporting the day-to-day operations of the dealership across vehicle administration, registrations, accounts processing and deal management.
You'll be responsible for ensuring all vehicle transactions are processed accurately and efficiently while maintaining strong relationships with internal departments, manufacturers, suppliers and customers.
Key Responsibilities Vehicle Administration-
Process new, used and wholesale vehicle deals
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Accept, invoice and finalise vehicle transactions
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Register vehicles and manage acquisitions, disposals and renewals through the Dealer Online System
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Process licensing documentation, plate returns and registration-related paperwork
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Prepare vehicle delivery packs and supporting documentation
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Maintain vehicle records, warranty information and trade-in details
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Complete end-of-month vehicle administration procedures
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Archive vehicle deals and maintain accurate records
Accounts & Financial Administration-
Process purchase orders and supplier invoices accurately and on time
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Reconcile daily banking transactions and creditor accounts
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Upload and allocate payments accurately
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Assist with creditor management and financial record keeping
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Review deal documentation to ensure accuracy and compliance
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Process fleet claims, assisted fleet claims and related documentation
Administrative Support-
Maintain organised filing and documentation systems
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Perform data entry and general administration duties
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Coordinate paperwork relating to vehicle purchases and repairs
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Liaise professionally with customers, suppliers and internal stakeholders
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Support various departments to ensure smooth dealership operations
About You
To be successful in this role, you'll bring:
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Previous experience in vehicle administration, dealership administration, accounts administration, or a similar role
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Strong attention to detail and exceptional organisational skills
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Experience processing vehicle registrations, licensing, or automotive transactions (highly desirable)
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Excellent data entry accuracy and time management skills
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Strong communication skills and a customer-first mindset
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Ability to prioritise multiple tasks in a fast-paced environment
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Intermediate computer skills across dealership management systems and Microsoft Office
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A proactive attitude and willingness to support the wider team
Highly Regarded
The following experience will be highly advantageous:
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Automotive dealership experience
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Experience using dealership management systems
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Vehicle registrations and licensing processes
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Accounts payable and reconciliations
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Deal processing and vehicle invoicing
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Fleet administration experience
Build Your Career With Autoleague
At Autoleague, we're passionate about creating rewarding careers for our people. When you join our team, you'll become part of an organisation that values innovation, teamwork, continuous development and excellence.
You'll have the opportunity to develop your skills, build a long-term career, and contribute to the success of one of Australia's leading automotive groups.
If you're ready to take the next step in your administration career and join a business where your contribution truly matters, apply today.
