In-Demand Systems administrator Jobs in Kilsyth, Vic

NDIS Administrator
Therapy Mental Health Pty Ltd —Eltham VIC
- $50,000 - $60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
System Administrators TSPV
Leidos —Scoresby VIC
- Full-time
- Management
- Databases
- Administrative experience
- Annual leave
Office Administrator - Mandarin Speaking Adv
ICare Property —Box Hill VIC
- $50,000 - $60,000 a year
- Full-time
- Sales
- Microsoft Office
- Administrative experience
Quick Apply
11d
CPQ Architect
Autodesk —Kilsyth VIC
- Full-time
- Computer Science
- Salesforce
- Bachelor's degree
12d
Project Administrator
Blueways Group Pty Ltd —Malvern East VIC
- $80,000 - $95,000 a year
- Full-time
- In-person
- Travel reimbursement
- Parental leave
Quick Apply
5d
Service Coordinator
LAF Technologies Pty Ltd —Boronia VIC
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
Senior Systems Administrator
Blue IoT —Mulgrave VIC
- Azure
- Microsoft Office
- Administrative experience
IT Systems Administrator
ASSA ABLOY —Oakleigh VIC
- Full-time
- Azure
- Administrative experience
- In-person
Junior Cloud Platform Engineer - Systems Administrator
Leidos —Scoresby VIC
- Full-time
- Management
- AWS
- Communication skills
- Annual leave
Service Administrator
DIGGA AUSTRALIA PTY. LTD. —Hallam VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick Apply
8d
Office Administrator
BYD Australia —Mulgrave VIC
- Bilingual
- Microsoft Excel
- Office
Office Administrator/Junior Bookkeeper
Kimberley Products —Dandenong VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
CRN - Mobility Administrator
Grace Removals —Mount Waverley VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Organisational skills
- Employee assistance program
Inventory Administrator
Corinthian Doors —Dandenong VIC
- Full-time
- ERP systems
- Administrative experience
- Manufacturing
- Employee assistance program
- Referral program
4d
Pricing Administrator
PPG —Clayton VIC
- $74,000 - $84,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Microsoft Office
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
HR & Safety Administrator
ITW —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Warehouse
10d
Calibration Laboratory Service Coordinator
LAF Technologies Pty Ltd —Boronia VIC
- Full-time
- Laboratory
- Customer service
- Laboratory experience
Quick Apply
Lease Administrator
VetPartners —Malvern East VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick Apply
Maintenance Performance Officer
Zinfra —Glen Waverley VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Communication skills
- Work from home
3d

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NDIS Administrator

Therapy Mental Health Pty Ltd
Eltham VIC

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Customer service
Certificate IV
Certificate III
Microsoft Office
Administrative experience
Working with children
Organisational skills
Front desk
Business Administration
Business
Communication skills
Time management

Full Job Description

THERAPY™

Position Description – Administration Coordinator

ABOUT THERAPY™

THERAPY™ is a registered NDIS provider committed to delivering high-quality, person-centred supports to participants under the National Disability Insurance Scheme.

We operate in accordance with the NDIS Practice Standards, NDIS Code of Conduct, and all relevant legislative and regulatory requirements. Our team is dedicated to empowering participants to achieve their goals while ensuring safety, dignity, and choice remain at the centre of service delivery.

POSITION PURPOSE

The Administration Coordinator is the first point of contact for participants, families and external stakeholders.

This role is responsible for providing professional reception and administrative support while ensuring participant records, intake processes, compliance documentation, scheduling, and office operations are maintained to a high standard.

The Administration Coordinator contributes directly to Therapy's compliance with the NDIS Practice Standards through accurate record keeping, participant administration, privacy management, and quality assurance activities.

KEY RESPONSIBILITIES
Reception and Communication

Answer incoming phone calls, emails, and enquiries.
Provide information regarding Therapy's services and supports.
Direct enquiries to the appropriate team members.
Maintain a welcoming, accessible, and inclusive environment.

Participant Administration

Support onboarding and intake of new participants.
Prepare service agreements, consent forms, intake documentation, and supporting paperwork.
Maintain accurate participant records within CareMaster and other systems.
Assist participants and families with administrative enquiries.
Coordinate appointments and service bookings as directed.
Ensure participant information is recorded accurately and confidentially.

Scheduling and Coordination

Manage practitioner and support service schedules.
Coordinate appointments, cancellations, and rescheduling requests.
Liaise with participants, families, support coordinators, and staff regarding appointments.
Assist with room bookings and resource allocation.

Records and Documentation

Maintain secure and accurate participant, staff, and organisational records.
Support document management and version control.
Ensure all documentation complies with NDIS and privacy requirements.
Assist with audit preparation and compliance reviews.
Maintain filing systems and administrative registers.

HR and Workforce Administration

Support collection and maintenance of compliance documentation including:
NDIS Worker Screening Checks
Working with Children Checks
Qualifications and registrations
Mandatory training records
Monitor compliance expiry dates and notify relevant staff.
Support Employment Hero administration and personnel record management.

Incident, Feedback and Quality Administration

Assist with maintaining incident, feedback, and complaints registers.
Ensure documentation is recorded accurately and escalated appropriately.
Support quality improvement activities.
Assist management with NDIS audit preparation and compliance activities.
Maintain confidentiality regarding participant and staff information.

General Administration and Office Operations

Process incoming and outgoing correspondence.
Maintain office supplies and administrative resources.
Coordinate meeting schedules and prepare meeting documentation.
Assist with data entry, reporting, and operational administration.
Support management with administrative projects and tasks as required.

QUALIFICATIONS AND EXPERIENCE

Essential

Previous experience in administration, reception, or customer service.
Strong computer literacy including Microsoft Office.
Excellent verbal and written communication skills.
High attention to detail and organisational skills.
Ability to maintain confidentiality and professional boundaries.
Current NDIS Worker Screening Check (or ability to obtain).

Desirable

Experience within the NDIS, disability, allied health, healthcare, or community services sector.
Experience using CareMaster or similar systems.
Certificate III or IV in Business Administration or a related field.
Understanding of NDIS Practice Standards and NDIS Code of Conduct.

SKILLS AND COMPETENCIES

Professional and person-centred communication.
Strong organisational and time management skills.
Excellent attention to detail and accuracy.
Ability to manage competing priorities.
Strong problem-solving abilities.
Commitment to participant rights, dignity, and choice.
Ability to work collaboratively within a multidisciplinary team.
Understanding of privacy, confidentiality, and information management requirements.

WHAT WE OFFER

A supportive and collaborative workplace culture.
Opportunities for professional growth and development.
The opportunity to be part of a purpose-driven organisation making a positive impact in the community.

Please email [email protected] if you are interested in the role to discuss further.

Pay: $50,000.00 – $60,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

systems administrator jobs in kilsyth, vic

NDIS Administrator

System Administrators TSPV

Office Administrator - Mandarin Speaking Adv

CPQ Architect

Project Administrator

Service Coordinator

Senior Systems Administrator

IT Systems Administrator

Junior Cloud Platform Engineer - Systems Administrator

Service Administrator

Office Administrator

Office Administrator/Junior Bookkeeper

CRN - Mobility Administrator

Inventory Administrator

Pricing Administrator

Office Administrator »

HR & Safety Administrator

Calibration Laboratory Service Coordinator

Lease Administrator

Maintenance Performance Officer

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