In-Demand Contract administrator Jobs in Ivanhoe, Vic

Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
5d
Project Administrator
HERMESVILLA PTY LTD —Boronia VIC
- $78,000.00 - $102,758.12 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Contract Administrator
JDB Group Pty Ltd —Melbourne VIC
- Up to $85,000 a year
- Full-time
- Analysis skills
- No degree
- Computer skills
- Employee discount
Quick Apply
Project Administrator
Recon Services Pty Ltd —Docklands VIC
- $38 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Events Administrator
Eventiv Australia Pty Ltd —Brunswick VIC
- $65,400 - $75,300 a year
- Overtime
- Hybrid work
- Management
- Microsoft Office
- Education
- Travel reimbursement
- Work from home
Quick Apply
2d
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
Cadet (VIC)
Texco Construction —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Sales & Customer Service Administrator (12-Month Maternity Leave Contract)
Austab Labels Pty Ltd —Altona North VIC
- Up to $65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
Adminstrator
Casello —Niddrie VIC
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
Claims Consultant, AusSuper
TAL —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Analysis skills
Quick Apply
HR Administrator
Clarity Health Care —Fitzroy VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
People Services Administrator Melbourne, Victoria
Bupa —Melbourne VIC
- Contract
- Hybrid work
- Administrative experience
- Communication skills
3h
Business Development Manager – Fire Protection
FIRE MASTER PTY. LTD —Airport West VIC
- $90,000 - $110,000 a year
- Urgently hiring
- Sales
- Master's degree
- In-person
- Fuel card
Quick Apply
7h
Contract Administrator - Expression of Interest
Built Holdings —Melbourne VIC
- Full-time
- Administrative experience
- Parental leave
5h
Contract Administrator - Vaughan Constructions
Ahrens Pty Ltd —Port Melbourne VIC
- Administrative experience
- Organisational skills
- Construction experience
- Health insurance
- Parental leave
Contract Administrator
Novel Institute of Hospitality and Management —Footscray VIC
- $79,500 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Quick Apply
Contracts Administrator
Energy Power Systems Australia —Mulgrave VIC
- Contract
- Hybrid work
- ERP systems
- Administrative experience
- Construction experience
- Health insurance
- Parental leave
People Administrator
Slater and Gordon —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Office experience
- Work from home
- Parental leave
Project Accountant / Administrator
Stantec —Melbourne VIC
- Part-time
- Microsoft Excel
- ERP systems
- Administrative experience
- Work from home
- Employee assistance program
Legal Secretary (Flexible Part Time)
Energy Power Systems Australia —Mulgrave VIC
- Part-time
- Hybrid work
- Microsoft Word
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
2h

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Program or Project Administrator

TALKING RUBBISH WASTE MANAGEMENT PTY LTD
Thomastown VIC

Quick Apply

Job Details

Permanent | Full-time
$90,000 - $95,000 a year
5 days ago

Benefits

Salary packaging

Qualifications

Management
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full Job Description

Program or Project Administrator - Talking Rubbish Waste Management

Pty Ltd

Talking Rubbish Waste Management Pty Ltd is a growing waste management and recycling services company providing sustainable site recycling solutions across Australia. As our operations continue to expand, we are seeking a motivated and organised Project Administrator to support our recycling andwaste management operations. The role will provide administrative and coordination support to project managers, site teams, contractors, suppliers and customers, including maintaining project records, schedules, reports and compliance documentation. The successful candidate will assist with project planning, monitoring deadlines, coordinating resources, preparing reports and ensuring smooth communication between stakeholders. Strong organisational, communication and time-management skills are required, with experience in project administration, waste management, recycling, logistics or a similar industry highly regarded.

Role Overview:

This is a full-time position responsible for providing administrative and coordination support across multiple projects and operational programs. The role requires strong organisational, communication, and stakeholder management skills to ensure projects are delivered efficiently, on time, and in accordance with business objectives.

Key Responsibilities:

Advising senior management on matters requiring attention and implementing their decisions.
Overseeing work by contractors and reporting on variations to work orders.
Preparing and reviewing submissions and reports concerning the organisation's activities.
Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Reviewing and arranging new office accommodation.
Manage waste, recycling, and environmental projects from planning to completion while meeting objectives, contracts, and deadlines.
Develop project plans, work schedules, procedures, and resource strategies for waste operations.
Coordinate operations, engineering, procurement, finance, environmental, HSE, fleet, maintenance, and site teams.
Monitor project progress, identify delays and risks, and implement corrective actions.
Prepare management reports, performance analyses, budgets, risk assessments, waste-volume reports, and dashboards.
Ensure compliance with company policies, contracts, environmental regulations, HSE requirements, and statutory requirements.
Provide administrative and operational support to senior management for planning, efficiency, and continuous improvement.
Support initiatives to increase recycling and material recovery, reduce landfill disposal, optimise resources, and improve sustainability
Identify operational, environmental, contractual, and commercial risks and recommend mitigation measures.
Improve document management, digital record-keeping, waste tracking, and administrative processes.
Organise meetings, prepare agendas and minutes, and monitor agreed actions.
Supervise administrative and project staff, allocate responsibilities, and monitor performance.

Skills & Experience

At least 3–5 years of relevant experience in project administration, program administration, or business operations.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Experience coordinating multiple stakeholders and competing priorities.
Proficiency in Microsoft Office Suite and project management systems.
Strong analytical, reporting, and problem-solving skills.
Ability to work independently and contribute to team objectives.

Why Join Us:

Full-time, stable, long-term career opportunity.
Supportive and collaborative work environment.
Opportunity to contribute to sustainable recycling initiatives.
Competitive remuneration and career development prospects.

Pay: $90,000.00 – $95,000.00 per year

Benefits:

Salary packaging

Work Location: In person

Quick Apply

Refine Your Search

contract administrator jobs in ivanhoe, vic

Program or Project Administrator

Project Administrator

Contract Administrator

Project Administrator

Events Administrator

Administrative Officer - Statements

Cadet (VIC)

Sales & Customer Service Administrator (12-Month Maternity Leave Contract)

Adminstrator

Claims Consultant, AusSuper

HR Administrator

People Services Administrator Melbourne, Victoria

Business Development Manager – Fire Protection

Contract Administrator - Expression of Interest

Contract Administrator - Vaughan Constructions

Contract Administrator

Contracts Administrator

People Administrator

Project Accountant / Administrator

Legal Secretary (Flexible Part Time)

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