In-Demand Administration manager Jobs in Heidelberg, Vic

Practice Manager/Senior Receptionist Physiotherapy Clinic
Bundoora Physiotherapy Clinic —Bundoora VIC
- $65,000 - $80,000 a year
- Full-time
- Customer service
- Administrative experience
- Clinic
Quick Apply
12d
Human Resource Manager | Flexible Engagement | Ongoing Contract Opportunity |
Harmony House Community Care & Services —Melbourne VIC
- Part-time
- Management
- Bachelor's degree
- Human resources
- Professional development assistance
Quick Apply
Office Manager
ST. ALi COFFEE —Port Melbourne VIC
- $75,000 - $85,000 a year
- Full-time
- CRM software
- Customer service
- Microsoft Office
Quick Apply
3d
Case Manager & Case Management Associate - Expression of Interest
Toll Group —Melbourne VIC
- Full-time
- Case management
- Communication skills
- Time management
Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
19h
Resolutions Officer Hybrid
Hostplus —Melbourne VIC
- Full-time
- Management
- Analysis skills
- Financial services
- Wellness program
- Employee assistance program
Cadet (VIC)
Texco Construction —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Smile Squad Engagement and Program Coordinator
healthAbility —Box Hill VIC
- Up to $96,000 a year
- Full-time
- Administrative experience
- No degree
- In-person
Quick Apply
5d
Daily Org/Admin support - REMOTE position
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Remote
- Communication skills
5d
Project Manager
Austin Health —Heidelberg VIC
- EMR systems
- Communication skills
- Health insurance
4d
Ward Clerk
Austin Health —Heidelberg VIC
- 8 hour shift
- Customer service
- Administrative experience
- IT
- Health insurance
10d
Operations Officer (Bundoora)
The Walter and Eliza Hall Institute of Medical Research —Bundoora VIC
- $78,121 - $82,911 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
1d
Administrative Wholesale Sales Assistant
The Wholesale Hub Australia —Gowanbrae VIC
- $27 - $29 an hour
- Part-time
- Hybrid work
- Sales
- Customer service
- Salesforce
- Work from home
Quick Apply
10d
Co-working Site Coordinator at CLIK Collective West Footscray
CLIK Collective —West Footscray VIC
- $56,000 - $58,500 a year
- Part-time
- Senior Secondary Certificate of Education
- In-person
Quick Apply
4d
Office Experience Assistant
Boston Consulting Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Workforce Coordinator
Swissport International AG —Melbourne VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid training
- Opportunities for advancement
3d
Accounts Payable Officer (18-month Fixed Term Contact)
Miele —Hawthorn East VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- ERP systems
- Employee discount
Continuous Improvement and Planning Lead
City of Boroondara —City of Boroondara VIC
- $114,259 - $127,587 a year
- Full-time
- Analysis skills
- No degree
- Organisational skills
10d
Assistant Property Manager | Build-to-Rent Melbourne
UniLodge Australia Pty Ltd —Brunswick VIC
- Full-time
- Management
- Customer service
- Microsoft Office
Practice Manager
The Local Doctor —Diamond Creek VIC
- From $100,000 a year
- Full-time
- Administrative experience
- Budgeting
- In-person
Quick Apply
4d

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administration manager jobs near heidelberg, vic

Practice Manager/Senior Receptionist Physiotherapy Clinic

Bundoora Physiotherapy Clinic
Bundoora VIC

Quick Apply

Job Details

Full-time
$65,000 - $80,000 a year
12 days ago

Qualifications

Customer service
Administrative experience
Organisational skills
Front desk
Medical receptionist
Time management

Full Job Description

Job Summary

Bundoora Physiotherapy Clinic is seeking a reliable, capable and personable Practice Manager / Senior Receptionist to join our busy clinic team.

This is a hands-on role that combines front desk reception with the day-to-day administration and coordination of the clinic. We are looking for someone who brings warmth, professionalism, initiative and strong organisational skills, and who takes pride in helping a clinic run smoothly and efficiently.

This position would suit someone with previous experience in medical or allied health reception and/or practice management, or someone with closely related transferable skills gained in a professional customer service, administration, office management or healthcare setting.

The role is part-time, working 3 days per week, with 6-hour shifts. Some flexibility to assist with leave cover or occasional additional hours when needed would be highly regarded.

About You

We are looking for someone who is:

Warm, friendly and confident with people
Reliable, organised and proactive
Able to work autonomously and manage multiple tasks
Calm under pressure in a busy clinic environment
Professional in presentation and phone manner
Skilled in time management and prioritising competing demands
Highly detail-oriented and accurate
Courteous, well presented and committed to excellent customer service
Flexible and willing to assist with holiday and sick leave cover when required
Confident with computers and able to learn new software systems quickly

Experience

Previous experience in medical reception, allied health reception, practice administration or practice management would be highly regarded.

We are also open to applicants who may not have worked in a clinic before, but who can demonstrate strong transferable skills from roles involving administration, customer service, scheduling, team support, office coordination, or business operations.

Most importantly, we are looking for someone with maturity, professionalism, good judgement, initiative and a strong work ethic.

Applicants should live close to Bundoora.

Key Responsibilities

Your responsibilities will include, but are not limited to:

Greeting patients and creating a welcoming first impression
Answering telephone calls and responding to patient enquiries
Booking and managing patient appointments
Invoicing and receipting
EFTPOS and HICAPS processing (training can be provided)
General clerical and administrative duties
Assisting with the day-to-day running and coordination of the clinic
General housekeeping duties to help maintain a clean and professional clinic environment
Supporting business promotion and the presentation of the clinic
Assisting with systems, processes and administrative efficiency across the practice

What We’re Looking For

The ideal applicant will bring a combination of:

Reception or administration experience
Strong people skills
Confidence managing front-of-house responsibilities
Initiative and common sense
The ability to keep things organised and running smoothly
A genuine willingness to be a dependable and valued member of the team

Why Join Bundoora Physiotherapy Clinic?

A friendly and supportive team environment
A meaningful role where your contribution matters
A respected position within a busy allied health clinic
Part-time hours that offer consistency and work-life balance
An opportunity to become an important part of the clinic’s day-to-day success

If you are looking for a stable, part-time role where you can make a genuine contribution and be part of a professional, caring clinic environment, we would love to hear from you.

Job Type: Full-time

Pay: $65,000.00 – $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administration manager jobs in heidelberg, vic

Practice Manager/Senior Receptionist Physiotherapy Clinic

Human Resource Manager | Flexible Engagement | Ongoing Contract Opportunity |

Office Manager

Case Manager & Case Management Associate - Expression of Interest

Program or Project Administrator

Resolutions Officer Hybrid

Cadet (VIC)

Smile Squad Engagement and Program Coordinator

Daily Org/Admin support - REMOTE position

Project Manager

Ward Clerk

Operations Officer (Bundoora)

Administrative Wholesale Sales Assistant

Co-working Site Coordinator at CLIK Collective West Footscray

Office Experience Assistant

Workforce Coordinator

Accounts Payable Officer (18-month Fixed Term Contact)

Continuous Improvement and Planning Lead

Assistant Property Manager | Build-to-Rent Melbourne

Practice Manager

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